City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York May 24, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting May 10, 2021 - As Amended IV. Public Hearing(s) Local Law to repeal, amend and consolidate provisions related to the construction and demolition of buildings and structures V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize 2020-2021 Debit Service Fund Budget Transfers 3.) Authorize 2020-2021 Glen Park Fund Budget Transfers 4.) Authorize 2020-2021 Sewer Fund Budget Transfers 5.) Authorize 2020-2021 General Fund Budget Amendment 6.) Authorize 2020-2021 Debt Service Fund Budget Amendment 7.) Authorize payroll and vouchers from 4/26/2021 to 5/18/2021 8.) Approve quote from PCA Technology to upgrade Village server at a cost of $12,705.00 9.) Approve Court Clerk Travel B. Deputy Mayor Piazza- Report and Resolution(s) 1.) Approval of and Authorization for the Mayor to sign the Union Contract C. Trustee Torre– Report and Resolution(s) D. Trustee Sherman – Report and Resolution(s) E. Trustee Etu– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 9/28/20) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Tree Board at 6:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission, Zoning Board of 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Appeals 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 4th Wed. – Village Co-op at 5:30pm in Aud Environmental Advisory Council, Waterfront Advisory Committee 1st Thur. – Traffic & Safety Committee at 7:00pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE SHERMAN: Beautification Committee, Williamsville Business Association, Tree Board, Youth & Rec., Cultural Conversations Committee A State of Emergency is in effect in the Village of Williamsville through Tuesday, June 10, 2021. NYS has lifted the mask mandate for fully vaccinated people. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com June 2021 For Village information, news & events. 14 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville 28 Village Board regular meeting at 7:30pm July 2021 6 Village Board Re-Organization Meeting 26 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-0001-1001-0000 (Real Property Taxes) $ 1714.00 From: 001-0001-1089-0000 (Other Tax Items/Exempt Removals) $ 1714.00 To: 001-1010-4010-0000 (Board of Trustees/Office Supplies) $ 111.00 From: 001-1210-4010-0000 (Mayor/Office Supplies) $ 111.00 To: 001-1620-4230-0000 (Buildings/Building Maintenance) $ 1491.00 From: 001-1620-4160-0000 (Buildings/Building Repairs) $ 1491.00 To: 001-1640-2000-0000 (Central Garage/Equipment) $ 99.00 001-1640-4160-0000 (Central Garage/Building Repairs & Maintenance) $ 33.00 001-1640-4440-0000 (Central Garage/Parts) $ 212.00 001-1640-4450-0000 (Central Garage/Miscellaneous) $ 61.00 From: 001-1640-4070-0000 (Central Garage/Utilities) $ 405.00 To: 001-3410-2010-0000 (Fire Protection/Major Equipment) $ 1866.00 From: 001-3410-4460-0000 (Fire Protection/Fire Prevention) $ 1000.00 001-3410-4161-0000 (Fire Protection/Small Engine) $ 866.00 To: 001-3410-4220-0000 (Fire Protection/Share Fire District) $ 1.00 001-3410-4071-0000 (Fire Protection/Sewer Charges) $ 362.00 001-3410-4109-0000 (Fire Protection/Insurance) $ 509.00 From: 001-3410-4750-0000 (Fire Protection/Service Award Program) $ 872.00 To: 001-3410-4280-0000 (Fire Protection/EMS Equipment) $ 116.00 From: 001-3410-2020-0000 (Fire Protection/Expendables) $ 116.00 To: 001-5010-2010-0000 (Street Administration/Computer Software) $ 360.00 001-5010-4050-0000 (Street Administration/Drug/Alcohol Testing) $ 52.00 From: 001-5010-4040-0000 (Street Administration/Education Exp/Travel) $ 412.00 To: 001-5110-4000-0000 (Street Maintenance/Seasonal Help) $ 1698.00 From: 001-5110-1000-0000 (Street Maintenance/Personal Services) $ 1698.00 To: 001-5110-4161-0904 (Street Maintenance/Repairs #904 2005 Freightliner) $ 16.00 001-5110-4161-0914 (Street Maintenance/Repairs #914 2017 Sidewalk Plow) $ 9.00 001-5110-4161-0919 (Street Maintenance/Repairs #919 2007 Chevy 4x4) $ 203.00 001-5110-4161-0925 (Street Maintenance/Repairs #925 2013 Mini Loader) $ 129.00 001-5110-4605-0000 (Street Maintenance/Safety Clothing/Accessories) $ 741.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs Equipment) $ 357.00 001-5110-4250-0000 (Street Maintenance/Gas & Oil) $ 741.00 To: 001-6989-2000-0000 (Other Econ Oppty & Dev/Equipment) $ 1059.00 From: 001-6410-4111-0000 (Publicity/Website) $ 150.00 001-6410-4925-0000 (Publicity/Marketing) $ 509.00 001-1410-4010-0000 (Village Clerk/Office Supplies) $ 400.00 To: 001-7110-2010-0000 (Parks/Capital Improvements) $ 5209.00 From: 001-7110-2040-0000 (Parks/Capital Reserve-Parks) $ 5209.00 To: 001-7110-4450-0000 (Parks/Miscellaneous) $ 280.00 From: 001-7110-4430-0000 (Parks/Sanitary Waste Disposal) $ 280.00 To: 001-8020-4450-0000 (Planning/Miscellaneous) $ 22.00 From: 001-3620-4010-0000 (Safety Inspection/Office Supplies) $ 22.00 To: 001-8140-4163-0000 (Storm Sewers/Drainage Improvements) $ 223.00 From: 001-8140-4162-0000 (Storm Sewers/Repair Sewers) $ 223.00 To: 001-8510-4450-0000 (Community Beautification/Miscellaneous) $ 34.00 From: 001-8510-4160-0000 (Community Beautification/Repairs) $ 34.00 To: 001-8560-4360-0000 (Shade Trees/Trees-Replacement Regular) $ 4482.00 From: 001-8560-2000-0000 (Shade Trees/Equipment) $ 250.00 001-8745-4160-0000 (Flood & Erosion Control/Repairs-Maint. & Paint, Etc) $ 2000.00 001-8510-4110-0000 (Community Beautification/Srv Contracts/Main St Weed Control) $ 1000.00 001-8160-4330-0000 (Refuse & Garbage Collection/Dump Fees) $ 1232.00 ROGERS #2 RESOLVED, that the following budget transfers are hereby made in the Debit Service Fund for the 2020-2021 fiscal year. To: 022-9710-6000-0000 (Debt Service/Serial Bond-Principal) $6596 .00 From: 022-9710-7000-0000 (Debt Service/Serial Bond-Interest) $ 6596.00 ROGERS #3 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-1640-1000-0000 (Central Garage/Personal Services) $ 3931.00 001-5110-1000-0000 (Street Maintenance/Personal Services) $ 313.00 001-7110-1000-0000 (Parks/Personal Services) $ 4778.00 001-8162-1000-0000 (Leaf Pickup/Personal Services) $ 1923.00 001-8560-1000-0000 (Shade Trees/Personal Services) $ 192.00 From: 001-7550-1000-0000 (Celebrations/Personal Services) $ 1137.00 001-8163-1000-0000 (Trash Pickup/Personal Services) $ 5000.00 001-8510-1000-0000 (Community Beautification/Personal Services) $ 5000.00 ROGERS #4 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2020- 2021 fiscal year, to account for increase in paver revenues to cover pavers expense. To: 007-8120-4070-0000 (Sanitary Sewers/Utilities) $ 93.00 From: 007-8120-4110-0000 (Sanitary Sewers/Service Contracts) $ 93.00 ROGERS #5 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for gift from Eon Verrall of trees planted in parks – 50 trees in honor of his wife’s 50th birthday. Increase: 001-0001-2705-0000 (Gifts and Donations) $7500.00 Increase: 001-7110-4660-0000 (Tree Maintenance & Replacement) $7500.00 ROGERS #6 RESOLVED, that the following budget amendment are hereby made in the Debt Service Fund for the 2020-2021 fiscal year, to account for changes due to the refunding bond. Increase: 022-0022-5031-0000 (Inter fund Transfers) $ 1404.00 Increase: 022-9710-6000-0000 (Debt Service/Serial Bond-Principal) $ 1404.00 ROGERS #7 RESOLVED, that payroll and vouchers in the amount of $106,436.71 covering the period from 4/26/2021 – 5/18/2021 are hereby approved as follows: PAYROLL COVERING - 4/26/2021-5/9/2021 $ 37,121.57 VOUCHERS COVERING- 4/21/2021-5/4/2021 GENERAL FUND- $ 45,980.84 WATER FUND- $ 0.00 SEWER FUND- $ 9,271.74 GLEN PARK FUND- $ 212.21 TRUST & AGENCY FUND- $ 11,090.35 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 2,760.00 $ 69,315.14 GRAND TOTAL: $ 106,436.71 ROGERS #8 RESOLVED, that the proposal from PCA Technology Group, Inc. for upgrading the Village Server to include hardware, installation and configuration, as quoted on Quote Id #PCAQ8315, is hereby approved in the amount of $12,705.00. ROGERS #9 RESOLVED, that Morgan Krauss, Court Clerk for the Village of Williamsville, is hereby authorized to travel to Albany, New York for the 2021 New York State Association Magistrate Court Clerk Annual Conference, September 12, 2021 through September 15, 2021. Travel costs not to exceed $1,200.00. PIAZZA #1 WHEREAS, on or about April 14 , 2021 the Village of Williamsville (Village), by its representatives, and the American Federation of State, County and Municipal Employees, AFSCME Council 66, Local 1783-c (Union), by its representatives, commenced negotiations for a successor collective bargaining agreement (CBA) between the Village and the Union; and WHEREAS, those negotiations resulted in a package of proposals to modify the CBA that was tentatively agreed upon on April 14, 2021; and WHEREAS, the package of proposals tentatively agreed upon on April 14, 2021, as ratified and executed by the Union on April 29, 2021, is submitted to the Village Board for final approval; NOW, THEREFORE, BE IT RESOLVED, that the package of proposals tentatively agreed to on April 14, 2021, ratified and executed by the Union on April 29, 2021, is hereby approved for the four year period covering June 1, 2021 to May 31, 2025; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to sign the modified CBA, which includes the proposals tentatively agreed to by the negotiating committees and ratified by the Union