City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York March 14, 2022 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting February 28, 2022 I V. Public Hearing(s 2022-2023 Tentative Budget Proposed Local Law amending the Zoning Code regarding durational limits on land use approvals V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize Payroll and Vouchers from 2/14/2022 to 3/8/2022 2.) Adoption of the 2022-2023 Budget 3.) Declare Fire Department SCBA equipment as surplus B. Deputy Mayor Sherman - Report and Resolution(s) 1) Appoint member to the Meeting House Events Committee 2) Call for public hearing regarding the "change in use" of the Meeting House C. Trustee Torre– Report and Resolution(s) 1.) Appoint new member to Glen Park Joint Board 2.) Appoint new member to Traffic & Safety Committee D. Trustee Carson – Report and Resolution(s) 1.) Adoption of Local Law #1 of 2022- to amend and harmonize existing provisions of Chapter 112 (Zoning) of the Village Code 2.) Appoint alternate member to the Planning & Architectural Review Board 3.) Approval of New York Planning Federation webinar training 4.) Approval of NYCOM webinar training 5.) Award Painting contract for Island Park Pavilion E. Trustee Hunt– Report and Resolution(s) VII. Staff Reports VIII. Executive Session - To discuss the medical and employment history of a particular individual IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/6/21) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR SHERMAN: Meeting House Committee, 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Williamsville Business Association, Tree Board, Youth & Rec 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 3rd Tues. - Mtg House Events Comm at 6:30pm (Mtg House) Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Parks Committee at 7:15pm 3rd Tues. – Tree Board at 6:30pm TRUSTEE HUNT: Erie County Energy, Inter-Governmental Agency, 4th Tues. – Historic Preservation Commission at 7:00pm Glen Park Art Festival Committee, Arts & Culture Committee 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Beautification Committee, Historic Preservation Commission 3rd Wed. – Zoning Board at 7:00pm in Aud 4th Wed. – Village Co-op at 5:30pm in Aud TRUSTEE CARSON: Planning & Architectural Review Board, 1st Thur. – Traffic & Safety Committee at 6:30pm Parks Committee, Zoning Board of Appeals 2nd Thur. - Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) March 2022 14 Village Board Work Session at 6:00pm 14 Village Board regular meeting at 7:30pm 15 Tree Board Committee meeting at 6:30pm 15 Mtg House Events Committee at 7:30pm (at Mtg House) 15 Parks Committee meeting at 7:15 16 Zoning Board Committee meeting at 7:00pm 21 Environmental Committee meeting at 7:00pm 22 HPC Committee meeting at 7:00pm 22 Youth & Rec Committee meeting at 7:00pm April 2022 4 Planning Board meeting at 7:30 (work session at 7:00pm) 6 Glen Park Joint Board meeting at 7:00pm 7 Traffic & Safety Committee meeting at 7:00pm Visit the Village website at 11 Village Board Work Session at 6:00pm www.walkablewilliamsville.com 11 Village Board regular meeting at 7:30pm For Village information, news & events. 12 Beautification Committee meeting at 6:30pm Follow us on www.Facebook.com/williamsville 14 Arts & Culture meeting at 7:00pm 18 Environmental Committee meeting at 7:00pm 19 Tree Board Committee meeting at 6:30pm 19 Parks Committee meeting at 7:15 19 Mtg House Events Committee at 7:30pm (at Mtg House) 20 Zoning Board Committee meeting at 7:00pm 25 Village Board Work Session at 6:00pm 25 Village Board regular meeting at 7:30pm 26 HPC Committee meeting at 7:00pm 26 Youth & Rec Committee meeting at 7:00pm 27 Village Co-op at 5:30 May 2022 2 Planning Board meeting at 7:30 (work session at 7:00pm) 3 Glen Park Joint Board meeting at 7:00pm 4 Glen Park Art Festival meeting 5 Traffic & Safety Committee meeting at 7:00pm 9 Village Board Work Session at 6:00pm 9 Village Board regular meeting at 7:30pm 10 Beautification Committee meeting at 6:30pm 12 Arts & Culture meeting at 7:00pm 16 Environmental Committee meeting at 7:00pm 2 ROGERS #1 RESOLVED, that payroll and vouchers in the amount of $235,413.83 covering the period from 2/14/2022 – 3/8/2022 are hereby approved as follows: PAYROLL COVERING - 2/14/2022-2/27/2022 $ 43,561.97 VOUCHERS COVERING- 2/23/2022-3/8/2022 GENERAL FUND- $ 176,138.33 WATER FUND- $ 0.00 SEWER FUND- $ 2167.20 GLEN PARK FUND- $ 124.90 TRUST & AGENCY FUND- $ 13421.43 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 0.00 $ 191,851.86 GRAND TOTAL: $ 235,413.83 ROGERS #2 WHEREAS, the Tentative Budget for the 2022-2023 fiscal year has been duly represented to the Village Board by the Budget Officer and a duly advertised public hearing has been held thereon; NOW, THEREFORE, BE IT RESOLVED, pursuant to Section 5-508(4) of Village Law, that the said tentative budget and the salaries and wages as stated in the Salary Schedule are hereby adopted for the Village of Williamsville for the 2022-2023 fiscal year, as follows:  General Fund $4.5324 per $1,000 of assessed value at 100% equalization  Water Fund $1.87 surcharge  Sewer Fund $0.5920 per $1,000 of assessed value $5.9935 per 1,000 gallons of water consumed  Glen Park Fund  Debt Service Fund ROGERS #3 RESOLVED, that the following Fire Department equipment is hereby declared surplus: Asset # Description Date Acquired Original Cost Book Value 901 – SCBA with Bailout Harness 10/18/2011 $6,756.43 ea. -0- ea. 926 & Related Equipment BE IT FURTHER RESOLVED that the above listed SCBA equipment to be used for Trade-In on the purchase of new, updated equipment. SHERMAN #1 RESOLVED, that Pauline Dyson of 86 S. Cayuga Drive, Williamsville is hereby appointed to the Meeting House Events Committee through the end of the 2021-2022 official Village year SHERMAN #2 RESOLVED, that the Village Administrator is hereby authorized to publish legal notice of a public hearing to be held by the Village Board of Trustees at 7:30pm on Monday March 28, 2022 at Village Hall, 5565 Main Street, Williamsville, New York for the purpose of hearing all persons interested in expressing an opinion on the Change of Use for the Meeting House. TORRE #1 RESOLVED that Amy Jackson of 174 Hirschfield Drive, Williamsville is hereby appointed as an Alternate to the Glen Park Joint Board until the end of the 2021-2022 Official Village year. TORRE #2 RESOLVED that Patrice Hannotte of 359 North Ellicott Street, Williamsville is hereby appointed as an Alternate to the Traffic and Safety Committee until the end of the 2021-2022 Official Village year. CARSON #1 RESOLVED, to adopt Local Law #1 of 2022 to amend Chapter 112 (Zoning) to amend and harmonize existing provisions establishing durational limits for land use approvals for the Village of Williamsville. CARSON #2 RESOLVED that James P. Nau of 121 Los Robles, Williamsville is hereby appointed as an Alternate to the Planning and Architectural Review Board until the end of the 2021-2022 Official Village year. CARSON #3 WHEREAS, the members of the Planning Board, Zoning Board of Appeals and Historic Preservation Commission (“Land Use Boards”) of the Village of Williamsville are required by state and/or local law to complete four hours of training each year to more effectively carry out their duties (“Required Land Use Training”); and WHEREAS, the enabling statutes mandating this Required Land Use Training further provide that such training be approved by the Board of Trustees; and WHEREAS, the New York Planning Federation is an authorized provider of training for planning and zoning board members as required by New York State. The New York Planning Federation has available a recorded webinar of which Common Mistakes and Mishaps in Site Review is available training; and WHEREAS, the Board of Trustees finds that attendance at such training will be of benefit to the members of the Planning and Architectural Review Board; NOW THEREFORE BE IT RESOLVED that the Village Board hereby authorizes the members of the Planning and Architectural Review Board to participate in the New York Planning Federations webinar with the topic of Common Mistakes and Mishaps in Site Review and certifies that such participation shall satisfy 1 hour of the Required Land Use Training. CARSON#4 WHEREAS, the members of the Planning Board, Zoning Board of Appeals and Historic Preservation Commission (“Land Use Boards”) of the Village of Williamsville are required by state and/or local law to complete four hours of training each year to more effectively carry out their duties (“Required Land Use Training”); and WHEREAS, the enabling statutes mandating this Required Land Use Training further provide that such training be approved by the Board of Trustees; and WHEREAS, NYCOM has available recorded webinars of which Ethics for ZBA and Planning Board Proceedings and Planning and Zoning Hot Topics and Case Law Update are available training; and WHEREAS, the Board of Trustees finds that attendance at such training will be of benefit to the members of the Planning and Architectural Review Board; NOW THEREFORE BE IT RESOLVED, that the Village Board hereby authorizes the members of the Planning and Architectural Review Board to participate in the NYCOM webinars with the topics of Ethics for ZBA and Planning Board Proceedings and Planning and Zoning Hot Topics and Case Law Update and certifies that such participation shall satisfy 1 hour per webinar of the Required Land Use Training. CARSON#5 WHEREAS, the Project to Paint the Island Park Pavilion, was duly advertised, and bids for the project were opened at 1:00 a.m. on Tuesday, March 1, 2022; and WHEREAS, THREE (3) bids were received for the project; NOW, THEREFORE, BE IT RESOLVED, that Island Park painting of the pavilion is hereby awarded to Braendel Painting & Services, Inc. for their low bid amount of $29,850.00.