City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York August 8, 2022 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting July 25, 2022 Approval of minutes from the Re-Org meeting of 7/25/2022 Approval of minutes from the special Village Board meeting of 7/28/22 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2021-2022 General Fund Budget Transfers 2.) Authorize 2021-2022 Sewer Fund Budget Transfers 3.) Authorize 2021-2022 Glen Park Fund Budget Transfers 4.) Authorize 2021-2022 General Fund Budget Amendment 5.) Authorize 2021-2022 General Fund Budget Amendment 6.) Authorize 2021-2022 Debit Service Fund Budget Amendment 7.) Authorize 2021-2022 Glen Park Fund Budget Amendment 8.) Authorize 2021-2022 Glen Park Fund Budget Amendment 9.) Authorize 2021-2022 Glen Park Fund Budget Amendment 10.) Authorize Payroll and Vouchers from 7/18/2022 - 8/2/2022 11.) Authorize for the Administrator to advertise for bids for Island Park Water Service 12.) Authorize a change in bid opening date for the 2022 road project 13.) Authorize the Court Clerk to apply for a Justice Court Assistance Program grant B. Deputy Mayor DeLano - Report and Resolution(s) 1.) Authorize the Administrator to call for a public hearing regarding changes to the Village Zoning Code (Chapter 12) 2.) Authorize the Mayor to sign leases with the Erie County Board of Elections to use Village Hall and the Meeting House as polling locations for Primary and General elections in 2022 C. Trustee Lowther– Report and Resolution(s) 1.) Approve contract with Rocking Horse Productions through August 2023 2.) Approve contract with WNY Improv through August 2023 3.) Authorize the Administrator to call for a public hearing regarding changes to the Village Historic Preservation Code (Chapter 47) D. Trustee Torre – Report and Resolution(s) E. Trustee Hunt– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/25/2022 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/6/21) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Dept., Parks 3rd Mon. – Environmental Advisory Council at 7:00pm 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm DEPUTY MAYOR DELANO: Co-Liaison DPW, Co-Liaison Traffic & 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm Safety, Tree Board, Youth & Rec., Zoning Board of Appeals 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) 3rd Tues. - Mtg House Events Comm at 7:30pm (Mtg House) TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 3rd Tues. – Parks Committee at 7:15pm Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Tree Board at 6:30pm 4th Tues. – Historic Preservation Commission at 7:00pm TRUSTEE HUNT: Erie County Energy, Inter-Governmental Agency, 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Arts & Culture Committee, Co-Liaison Parks, Planning & Architectural 3rd Wed. – Zoning Board at 7:00pm in Aud Review Board, Inter-Governmental Agency 4th Wed. – Village Co-op at 5:30pm in Aud 1st Thur. – Traffic & Safety Committee at 6:30pm TRUSTEE LOWTHER: Meeting House Events Committee, 2nd Thur. - Arts & Culture Committee at 7:00pm Williamsville Business Association, Beautification, Historic Preservation Commission Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) August 2022 1 Planning Board meeting at 7:30 (work session at 7:00pm) 2 Glen Park Joint Board meeting at 7:00pm 3 Glen Park Art Festival meeting at 7:00pm 4 Traffic & Safety Committee meeting at 6:30pm 8 Village Board Work Session at 6:00pm Village Board regular meeting at 7:30pm 11 Arts, Culture & Diversity Committee meeting at 7:00pm 15 Environmental Committee meeting at 7:00pm 16 Tree Board Committee meeting at 6:30pm 16 Parks Committee meeting at 7:15 16 Mtg House Events Committee at 7:30pm (at Mtg House) 17 Zoning Board Committee meeting at 7:00pm 22 Village Board Work Session at 6:00pm 22 Village Board regular meeting at 7:30pm Visit the Village website at September 2022 www.walkablewilliamsville.com 1 Traffic & Safety Committee meeting at 6:30pm For Village information, news & events. 5 Planning Board meeting at 7:30 (work session at 7:00pm) Follow us on 6 Glen Park Joint Board meeting at 7:00pm www.Facebook.com/williamsville 8 Arts, Culture & Diversity Committee meeting at 7:00pm 12 Village Board Work Session at 6:00pm 12 Village Board regular meeting at 7:30pm 19 Environmental Committee meeting at 7:00pm 20 Tree Board Committee meeting at 6:30pm 20 Parks Committee meeting at 7:15 20 Mtg House Events Committee at 7:30pm (at Mtg House) 21 Zoning Board Committee meeting at 7:00pm 26 Village Board Work Session at 6:00pm 26 Village Board regular meeting at 7:30pm 27 HPC Committee meeting at 7:00pm 27 Youth & Rec Committee at 7:00pm 28 Village Co-op at 5:30 October 2022 3 Planning Board meeting at 7:30 (work session at 7:00pm) 4 Glen Park Joint Board meeting at 7:00pm 6 Traffic & Safety Committee meeting at 6:30pm 10 Village Board Work Session at 6:00pm 10 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2021- 2022 fiscal year. To: 001-7110-1001-0000 (Parks/Personal Services-Overtime) $ 2017.00 From: 001-8162-1001-0000 (Leaf Pickup/Personal Services) $ 2017.00 To: 001-1420-1000-0000 (Law/Attorney/Personal Services) $ 1.00 001-3620-1000-0000 (Safety Inspection/Personal Services) $ 2460.00 001-6989-1000-0000 (Dir. of Comm. Dev/Personal Services) $ 251.00 001-7110-1000-0000 (Parks/Personal Services) $ 42,755.00 001-8140-1000-0000 (Storm Sewers/Personal Services) $ 3255.00 From: 001-3410-1000-0000 (Fire Protection/Personal Services) $ 2712.00 001-5110-1000-0000 (Street Maintenance/Personal Services) $ 32,000.00 001-5142-1000-0000 (Snow Removal/Personal Services) $ 10,755.00 001-8163.1000-0000 (Trash Pickup/Personal Services) $ 3255.00 To: 001-1110-4191-0000 (Village Justices/Security) $ 56.00 001-1410-2000-0000 (Village Clerk/Equipment) $ 6620.00 001-1410-2010-0000 (Village Clerk/Computer Software) $ 51.00 001-1410-4010-0000 (Village Clerk/Office Supplies) $ 268.00 001-1410-4030-0000 (Village Clerk/Printing Advertising) $ 1829.00 001-1410-4040-0000 (Village Clerk/Education Exp/Travel) $ 2193.00 001-1410-4110-0000 (Village Clerk/Service Contracts) $ 3268.00 001-1410-4120-0000 (Village Clerk/Bond & Note Expense) $ 19191.00 001-1410-4450-0000 (Village Clerk/Miscellaneous) $ 336.00 001-1410-4600-0000(Village Clerk/Computer Support) $ 4191.00 001-1410-4640-0000 ((Village Clerk/Appraisals) $ 950.00 001-1411-4110-0000 (Records Mgmt./Service Contracts) $ 716.00 001-1420-4620-0000 (Law/Attorney/Opinions) $ 15397.00 001-1440-4160-0000 (Engineer/Professional Fees) $ 3210.00 001-1620-2020-0000 (Buildings/Capital Improvements) $ 313.00 001-1620-2010-0000 (Buildings/Computer Equipment) $ 4092.00 001-1620-4070-0000 (Buildings/Utilities) $ 3189.00 001-1620-4230-0000 (Buildings/Building Maintenance) $ 911.00 001-1640-2000-0000 (Central Garage/Equipment) $ 5236.00 001-1640-2010-0000 (Central Garage/Capital Improvements) $ 5281.00 001-1640-4070-0000 (Central Garage/Utilities) $ 1570.00 001-1640-4160-0000 (Central Garage/Building Repairs & Maint.) $ 3212.00 001-1640-4260-0000 (Central Garage/Maint. Supplies) $ 610.00 001-1640-4450-0000 (Central Garage/Misc) $ 49.00 From: 001-1010-4040-0000 (Board of Trustees/Education Exp/Travel) $ 3854.00 001-1110-2000-0000 (Village Justices/Equipment) $ 300.00 001-1110-4010-0000 (Village Justices/Office Supplies) $ 426.00 001-1110-4620-0000 (Village Justices/Publications & Updates) $ 200.00 001-1110-4060-0000 (Village Justices/Telephone) $ 92.00 001-1110-4110-0000 (Village Justices/Service Contracts) $ 100.00 001-1110-4140-0000 (Village Justices/Translator Fees) $ 411.00 001-1110-4190-0000 (Village Justices/Stenographer) $ 400.00  001-1210-4040-0000 (Mayor/Education Exp/Travel) $ 355.00 001-1410-4020-0000 (Village Clerk/Postage) $ 208.00 001-1410-4060-0000 (Village Clerk/Telephone) $ 563.00 001-1410-4061-0000 (Village Clerk/Cellular Phone) $ 375.00 001-1410-4620-0000 (Village Clerk/Lease Copy Machine) $ 305.00 001-1411-4020-0000 (Records Mgmt./Records Disposal) $ 170.00 001-1420-4100-0000 (Law/Attorney/Professional Fees) $ 5231.00 001-1450-4080.0000 (Elections/Election Fees) $ 320.00 001-1620-2000-0000 (Buildings/Equipment) $ 8513.00 001-1620-4110-0000 (Buildings/Service Contracts) $ 157.00 001-1620-4160-0000 (Buildings/Building Reports) $ 1172.00 001-1620-4260-0000 (Buildings/Maint. Supplies) $ 535.00 001-1910-4000-0000 (Unallocated Insurance) $ 26370.00 001-1920-4000-0000 (Association Dues) $ 1036.00 001-1950-4100-0000 (Refund of Village Taxes) $ 1500.00 001-1990-4000-0000 (Contingency) $ 29854.00 To: 001-5010-2010-0000 (Street Admin/Computer Software) $ 360.00 001-5110-2000-0000 (Street Maint/Equipment) $ 4747.00 001-5110-4161-0903 (Street Maint/Repairs-2015 Dump truck $ 127.00 001-5110-4250-0000 (Street Maint/Gas & Oil) $ 6987.00 001-5110-4605-0000 (Street Maint/Safety Clothing/Accessories) $ 990.00 001-5182-4110-0000 (Street Lighting/Contract for Lighting) $ 17345.00 From: 001-5110-4272-0000 (Street Maint./Blacktop/Oil/Stone-Repair) $ 12527.00 001-5142-4290-0000 (Snow Removal/Salt) $ 9333.00 001-5182-4270-0000 (Street Lighting/Repair Lights) $ 8696.00 To: 001-5110-4000-0000 (Street Maint/Seasonal Help) $ 894.00 From: 001-5110-1000-0000 (Street Maint/Personal Services) $ 894.00 To: 001-6410-4925-0000 (Publicity/Marketing) $ 1586.00 001-6989-4040-0000 (Other Econ Oppty & Dev/Education Exp/Travel) $ 72.00 From: 001-1990-4000-0000 (Contingency) $ 1658.00 To: 001-7110-4430-0000 (Parks/Sanitary Waste Disposal) $ 1075.00 001-7110-4450-0000 (Parks/Miscellaneous) $ 510.00 001-7110-4660-0000 (Parks/Tree Maint. & Replacement) $ 4450.00 001-7110-2010-0000 (Parks/Capital Improvements) $ 9658.00 From: 001-7110-2040-0000 (Parks/Capital Reserve Parks) $ 9658.00 001-7110-4070-0000 (Parks/Utilities) $ 1370.00 001-7110-4071-0000 (Parks/Sewer Charges) $ 534.00 001-7110-4161-0000 (Parks/Repairs-Lights) $ 1301.00 001-7110-4162-0000 (Parks/Repairs-Pool) $ 798.00 001-7110-4360-0000 (Parks/Park Supplies) $ 241.00 001-1990-4000-0000 (Contingency) $ 1666.00 001-7110-4920-0000 (Parks/CPR & First Aid Training) $ 125.00 To: 001-7530-4070-0000 (Village Mtg House/Utilities) $ 137.00 001-7530-4460-0000 (Village Mtg House/Arts,Culture&Diversity Comm) $ 1386.00 001-7550-4170-0000 (Celebrations/Community Events) $ 479.00 From: 001-7550-4470-0000 (Celebrations/Cultural Conversations Committee) $ 500.00 001-7550-4400-0000 (Celebrations/Memorial Day) $ 500.00 001-7550-4960-0000 (Celebrations/Committee Appreciation) $ 1002.00 To: 001-8560-4451-0000 (Shade Trees/Environmental Adv. Committee) $ 118.00 001-8510-4110-0000 (Community Beautification/Serv Contracts/Main St. Weed Control) $ 118.00 To: 001-9050-8000-0000 (Unemployment Insurance) $ 3692.00 From: 001-9040-8000-0000 (Workers Compensation) $ 3692.00 To: 001-3410-2010-0000 (Fire Protection/Major Equipment) $ 635.00 001-3410-4010-0000 (Fire Protection/ Office Supplies) $ 39.00 001-3410-4070-0000 (Fire Protection/Utilities) $ 5077.00 001-3410-4071-0000 (Fire Protection/Sewer Charges) $ 79.00 001-3410-4099-0000 (Fire Protection/Grant Expenditures) $ 864.00 001-3410-4110-0000 (Fire Protection/Service Contracts) $ 2144.00 001-3410-4160-3406 (Fire Protection/Truck Expense-Ladder 6) $ 550.00 001-3410-4470-0000 (Fire Protection/Building Maint.) $ 3619.00 From: 001-3410-2030-0000 (Fire Protection/Radio Equipment) $ 3493.00 001-3410-2060-0000 (Fire Protection/Computer Equipment) $ 426.00 001-3410-4109-0000 (Fire Protection/Insurance) $ 809.00 001-3410-4111-0000 (Fire Protection/Internet Access) $ 1122.00 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 1380.00 001-3410-4040-0000 (Fire Protection/Education Exp/Travel) $ 4951.00 001-3410-4161-0000 (Fire Protection/Small Engine Repair $ 819.00 ROGERS #2 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2021- 2022 fiscal year. To: 007-8120-1001-0000 (Sanitary Sewers/Personal Services – OT) $ 666.00 From: 007-8120-1000-0000 (Sanitary Sewers/Personal Services) $ 666.00 ROGERS #3 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2021-2022 fiscal year. To: 009-7141-2010-0000 (Glen Park/Capital Improvements) $ 8041.00 009-7141-4352-0000 (Glen Park/Park Maintenance) $ 502.00 009-7141-4430-0000 (Glen Park/Sanitary Waste Disposal) $ 275.00 From: 009-7141-1000-0000 (Glen Park/Personal Services) $ 2574.00 009-7141-4070-0000 (Glen Park/Utilities) $ 797.00 009-7141-4102-0000 (Glen Park/Landscaping) $ 3306.00 009-7141-4351-0000 (Glen Park/Park Supplies) $ 486.00 009-7141-4450-0000 (Glen Park/Miscellaneous) $ 362.00 009-9010-8000-0000 (State Retirement) $ 680.00 009-9030-8000-0000 (Social Security) $ 384.00 009-9040-8000-0000 (Workers Comp) $ 186.00 009-9055-8000-0000 (Disability Ins.) $ 43.00 ROGERS #4 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2021-2022 fiscal year, to account for FEMA grant payment due on the SCBA Bottle Air compressor. Increase: 001-0001-3091-0000 (FEMA) $ 52766.00 Increase: 001-3410-4099-0000 (Fire Protection/Grant Expenditures) $ 52766.00 ROGERS #5 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2021-2022 fiscal year, to account for CDBG funds to cover expenses reimbursed in Glen Park. Increase: 001-0001-5031-0000 (Inter Fund Transfer) $ 580.00 Increase: 001-7145-4450-0000 (Joint Recreation Projects/Misc) $ 580.00 ROGERS #6 RESOLVED, that the following budget amendment are hereby made in the Debt Service Fund for the 2021-2022 fiscal year, to account for refunding bond from 10/21/2021. Increase: 022-0022-5710-0000 (Serial Bond) $ 697,500.00 Increase: 022-1410-4120-0000 (Bond & Note Expense) $ 22,500.00 022-9710-6000-0000 (Serial Bond – Principal) $ 675,000.00 ROGERS #7 RESOLVED, that the following budget amendment are hereby made in the Glen Park Fund for the 2021-2022 fiscal year, to account for CDBG funds received as reimbursement on expense item for Noll Nature roof. Increase: 009-0009-0001-0000 (Village of Williamsville) $ 579.00 Increase: 009-7141-2010-0000 (Glen Park/Capital Improvements) $ 385.00 009-7141-4450-0000 (Glen Park/Miscellaneous) $ 194.00 ROGERS #8 RESOLVED, that the following budget amendment are hereby made in the Glen Park Fund for the 2021-2022 fiscal year, to account for revenue earned on sales of pavers. Increase: 009-0009-2773-0000 (Memorials-Pavers/Benches/Trees) $ 435.00 Increase: 009-7141-4490-0000 (Memorials-Pavers, Benches, Trees) $ 435.00 ROGERS #9 RESOLVED, that the following budget amendment are hereby made in the Glen Park Fund for the 2021-2022 fiscal year, to account for use of fund balance to cover cost of roof on Noll Nature Pavilion. Increase: 009-0009-0599-0000 (Appropriated Surplus) $ 19,302.00 Increase: 009-7141-2010-0000 (Glen Park/Capital Improvements) $ 19,302.00 ROGERS #10 RESOLVED, that payroll and vouchers in the amount of $460,107.17 covering the period from 7/18/2022 – 8/2/2022 are hereby approved as follows: PAYROLL COVERING - 7/18/2022-7/31/2022 $ 36,877.42 VOUCHERS COVERING- 7/20/2022-8/2/2022 GENERAL FUND- $ 77,709.72 WATER FUND- $ 0.00 SEWER FUND- $ 181,477.43 GLEN PARK FUND- $ 603.51 TRUST & AGENCY FUND- $ 13,448.84 DEBT SERVICE- $ 147,093.75 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 2,896.50 $ 423,229.75 GRAND TOTAL $ 460,107.17 ROGERS #11 RESOLVED, that the Administrator is hereby authorized to publish legal notice for sealed bids for the Island Park Water Service project; and BE IT FURTHER RESOLVED, that bids will be received at the Village Clerk’s Office, 5565 Main Street, Williamsville, New York, until 10:00am on Thursday, September 1, 2022, at which time they will be opened publicly. ROGERS #12 RESOLVED, that this is an addendum to the Bid Opening date and time approved at the July 25, 2022 Village Board meeting for the sealed bids for Contract #44 – 2022 Street Paving Project of designated Village roads due to the inability to advertise and give contractors enough time to prepare their bids; and BE IT FURTHER RESOLVED, that bids will be received at the Village Clerk’s Office, 5565 Main Street, Williamsville, New York, until 10:00am on Wednesday, August 17, 2022, at which time they will be opened publicly. ROGERS #13 WHEREAS, the Justice Court Assistance Program (JCAP) has been invaluable in its aid to local courts; and WHEREAS, the Williamsville Court wishes to apply to the Justice Court Assistance Program for improvements to the court offices and in the Courtroom; and WHEREAS, the Village Board of Trustees fully supports this application, under which a match is not required; NOW, THEREFORE, BE IT RESOLVED, that the Board of the Village of Williamsville authorizes the Village of Williamsville Village Court to apply for a JCAP grant in the 2022-2023 grant cycle up to $30,000.00. DELANO #1 RESOLVED, that the Village Clerk is hereby authorized and instructed to publish notice of a public hearing to be held on Monday, September 12, 2022 at 7:30 pm for the purpose of hearing all persons interested in a proposed local law amending Chapter 112 (Zoning) of the Village Code. DELANO #2 RESOLVED, that the Mayor is authorized to sign the contracts with the Erie County Board of Elections to use Village Hall and the Meeting House from 5:30am to 9:30pm for the following dates: Tuesday, June 28, 2022 Tuesday, August 23, 2022 Tuesday. November 8, 2022 LOWTHER #1 WHEREAS, Douglas Kern of Rocking Horse Productions would like to have a formal agreement with the Village of Williamsville for the use of the Village Meeting House for theatrical productions through August 2023; WHEREAS, Rocking Horse Productions will provide the Village of Williamsville of production dates; and WHEREAS, a formal agreement between the Village of Williamsville and Rocking Horse Productions will outline the specifics of the rental, including but not limited to payment policy; and NOW THEREFORE, BE IT RESOLVED, that the Village Board of Trustees approves the agreement with Rocking Horse Productions through August 2023. LOWTHER #2 WHEREAS, Michael Kowal of WNY Improv would like to have a formal agreement with the Village of Williamsville for the use of the Village Meeting House for performances through August 2023; WHEREAS, WNY Improv will provide the Village of Williamsville of performance dates; and WHEREAS, a formal agreement between the Village of Williamsville and WNY Improv will outline the specifics of the rental, including but not limited to payment policy; and NOW THEREFORE, BE IT RESOLVED, that the Village Board of Trustees approves the agreement with WNY Improv through August 2023. LOWTHER #3 RESOLVED, that the Village Clerk is hereby authorized and instructed to publish notice of a public hearing to be held on Monday, September 12, 2022 at 7:30 pm for the purpose of hearing all persons interested in a proposed local law amending Chapter 47 (Historic Preservation) of the Village Code.