City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York August 22, 2022 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) Fire Department III. Approval of Minutes Regular Meeting August 8, 2022 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2022-2023 General Fund Budget Transfers 2.) Authorize 2022-2023 Sewer Fund Budget Transfers 3.) Authorize Payroll and Vouchers from 8/1/2022 - 8/16/2022 4.) Appointment of new Firefighter 5.) Approval of 2022 Road Paving Contract 6.) B. Deputy Mayor DeLano - Report and Resolution(s) 1.) Approval of Additional Youth & Rec Activities C. Trustee Hunt – Report and Resolution(s) D. Trustee Lowther – Report and Resolution(s) E. Trustee Torre– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/25/2022 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/6/21) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Dept., Parks 3rd Mon. – Environmental Advisory Council at 7:00pm 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm DEPUTY MAYOR DELANO: Co-Liaison DPW, Co-Liaison Traffic & 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm Safety, Tree Board, Youth & Rec., Zoning Board of Appeals 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) 3rd Tues. - Mtg House Events Comm at 7:30pm (Mtg House) TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 3rd Tues. – Parks Committee at 7:15pm Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Tree Board at 6:30pm 4th Tues. – Historic Preservation Commission at 7:00pm TRUSTEE HUNT: Erie County Energy, Inter-Governmental Agency, 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Arts & Culture Committee, Co-Liaison Parks, Planning & Architectural 3rd Wed. – Zoning Board at 7:00pm in Aud Review Board, Inter-Governmental Agency 4th Wed. – Village Co-op at 5:30pm in Aud 1st Thur. – Traffic & Safety Committee at 6:30pm TRUSTEE LOWTHER: Meeting House Events Committee, 2nd Thur. - Arts & Culture Committee at 7:00pm Williamsville Business Association, Beautification, Historic Preservation Commission Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) August 2022 22 Village Board Work Session at 6:00pm 22 Village Board regular meeting at 7:30pm 23 HPC Committee meeting at 7:00pm 23 Youth & Rec Committee at 7:00pm 23 Parks Committee meeting at 7:15@S.Long Park 24 Village Co-op at 5:30 September 2022 1 Traffic & Safety Committee meeting at 6:30pm 5 Planning Board meeting at 7:30 (work session at 7:00pm) 6 Glen Park Joint Board meeting at 7:00pm 8 Arts, Culture & Diversity Committee meeting at 7:00pm 12 Village Board Work Session at 6:00pm 12 Village Board regular meeting at 7:30pm Visit the Village website at 13 Beautification Meeting at 6:30pm 19 Environmental Committee meeting at 7:00pm www.walkablewilliamsville.com 20 Tree Board Committee meeting at 6:30pm For Village information, news & events. 20 Parks Committee meeting at 7:15 Follow us on 20 Mtg House Events Committee at 7:30pm (at Mtg House) www.Facebook.com/williamsville 21 Zoning Board Committee meeting at 7:00pm 26 Village Board Work Session at 6:00pm 26 Village Board regular meeting at 7:30pm 27 HPC Committee meeting at 7:00pm 27 Youth & Rec Committee at 7:00pm 28 Village Co-op at 5:30 October 2022 3 Planning Board meeting at 7:30 (work session at 7:00pm) 4 Glen Park Joint Board meeting at 7:00pm 6 Traffic & Safety Committee meeting at 6:30pm 10 Village Board Work Session at 6:00pm 10 Village Board regular meeting at 7:30pm 11 Beautification Meeting at 1:00pm 13 Arts, Culture & Diversity Committee meeting at 7:00pm 17 Environmental Committee meeting at 7:00pm 18 Tree Board Committee meeting at 6:30pm 18 Parks Committee meeting at 7:15 18 Mtg House Events Committee at 7:30pm (at Mtg House) 19 Zoning Board Committee meeting at 7:00pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2022- 2023 fiscal year. To: 001-1010-4010-0000 (Board of Trustees/Office Supplies) $ 199.00 From: 001-1010-4040-0000 (Board of Trustees/Education Exp/Travel) $ 199.00 To: 001-1410-4450-0000 (Village Clerk/Misc) $ 119.00 From: 001-1410-4600-0000 (Village Clerk/Computer Support) $ 119.00 To: 001-1411-4110-0000 (Records Management/Service Contracts) $ 275.00 From: 001-1411-4810-0000 (Records Management/Electronic Records Storage) $ 275.00 To: 001-1640-4450-0000 (Central Garage/Misc) $ 19.00 From: 001-1640-4440-0000 (Central Garage/Parks) $ 19.00 To: 001-5110-4000-0000 (Street Maint./Seasonal Help) $ 7374.00 From: 001-5110-1000-0000 (Street Maint./Personal Services) $ 7374.00 To: 001-5110-4161-0901 (Street Maint./Repairs-2020 Chevy Tahoe) $ 21.00 001-5110-4161-0904 (Street Maint./Repairs-2005 Freightliner) $ 494.00 001-5110-4161-0908 (Street Maint./Repairs-2011 Chevy Silverado) $ 65.00 001-5110-4161-0918 (Street Maint./Repairs-2010 Ford F-350 Pickup) $ 38.00 001-5110-4161-0919 (Street Maint./Repairs-2007Chevy 4x4) $ 80.00 From: 001-5110-4161-0000 (Street Maint./Repairs-Equipment) $ 698.00 To: 001-7110-2010-0000 (Parks/Capital Improvements) $ 53,605.00 From: 001-7110-2040-0000 (Parks/Capital Reserve-Parks) $ 53,605.00 To: 001-7110-4450-0000 (Parks/Misc) $ 37.00 From: 001-7110-4660-0000 (Parks/Tree Maint. & Replacement) $ 37.00 To: 001-7530-4450-0000 (Village Mtg House/Misc.) $ 31.00 From: 001-7530-4990-0000 (Village Mtg House/Repairs) $ 31.00 ROGERS #2 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2022- 2023 fiscal year. To: 007-8120-1001-0000 (Sanitary Sewers/Personal Services – OT) $ 21.00 From: 007-8120-1000-0000 (Sanitary Sewers/Personal Services) $ 21.00 ROGERS #3 RESOLVED, that payroll and vouchers in the amount of $206,206.16 covering the period from 8/1/2022 – 8/18/2022 are hereby approved as follows: PAYROLL COVERING - 8/1/2022-8/14/2022 $ 38,416.81 VOUCHERS COVERING- 8/3/2022-8/16/2022 GENERAL FUND- $ 115,212.55 WATER FUND- $ 0.00 SEWER FUND- $ 4,875.53 GLEN PARK FUND- $ 3,134.89 TRUST & AGENCY FUND- $ 14,826.23 DEBT SERVICE- $ 26,043.75 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 3,696.40 $ 167,789.35 GRAND TOTAL $ 206,206.16 ROGERS #4 RESOLVED, that Maximillian Hawerbier, residing at 125 Linwood Avenue, Williamsville, is hereby appointed as an active member of the Williamsville Fire Department, effective September 1, 2022. ROGERS #5 WHEREAS, Contract #44, the Village of Williamsville 2022 Paving & Drainage Project, was duly advertised, and bids for the project were opened at 10:00 a.m. on Wednesday, August 17, 2022; and WHEREAS, THREE (3) bids were received for the project; NOW, THEREFORE, BE IT RESOLVED, that Contract #44 is hereby awarded to Occhino Corp. for their low bid amount of $1,638,530.00 DELANO #1 RESOLVED, that the Village of Williamsville Board of Trustees approve the following additional Youth and Rec Activities with the associated budgets for fiscal year 2023: Glow Stick Dance Party $400 Nature Day at Glen Park $350 Movies (2) at the Meeting House $500 Bike Parade at Lehigh Train $300