City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York September 11, 2023 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting August 28, 2023 IV. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board 1.) Mayor Hunt - Report and Resolution(s) 1.) Authorize Payroll and Vouchers from 8/23/2023 - 9/5/2023 2.) Deputy Mayor DeLano - Report and Resolution(s) 3.) Trustee Torre – Report and Resolution(s) 4.) Trustee Celeste – Report and Resolution(s) 1.) Approve contract with Rocking Horse Productions through August 2024 2.) Approve contract with WNY Improv through August 2024 5.) Trustee Hahn – Report and Resolution(s) 1.) Trustee report for Beautification Committee and Planning Board 2.) Orientation session with Planning Board and Town of Amherst Planners VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/24/2023 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/25/22) Clerk’s office at 632-4120 for the most up to date information) MAYOR HUNT: Co-Liaison DPW, Personnel, Insurance, Amherst Police 1st Mon. – Planning Board meeting at 7:30pm Dept., Executive Safety Committee, Records Management Committee, 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Fire Dept., Arts, Culture & Diversity Committee 3rd Mon. – Environmental Advisory Council at 7:15pm 3rd Mon. - Mtg House Events Comm at 6:15pm (Mtg House) DEPUTY MAYOR DELANO: DPW, Co-Liaison Traffic & Safety, Tree 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board, Youth & Rec., Zoning Board of Appeals 2nd Tues. – Beautification Committee at 1:00pm(Ad Hoc) 3rd Tues. – Parks Committee at 7:15pm TRUSTEE TORRE: Glen Park Joint Board, Environmental 3rd Tues. – Tree Board at 6:30pm Advisory Council, Co-Liaison Youth & Rec., Historic Preservation 4th Tues. – Historic Preservation Commission at 6:30pm Commission 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud 2nd Wed.- Glen Park Joint Board at 7:00pm in Conference Room TRUSTEE CELEST: Inter-Governmental Agency, Parks, Meeting 3rd Wed. – Village Co-Op 5:30pm House Events Committee, Traffic & Safety Committee 3rd Wed. – Zoning Board at 7:00pm in Aud 1st Thur. – Traffic & Safety Committee at 6:30pm TRUSTEE HAHN: Williamsville Business Association, 2nd Thur. - Arts & Culture Committee at 7:00pm Beautification, Erie County Energy, Planning & Architectural Review Board Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) September 2023 11 Village Board Work Session at 6:00pm 11 Village Board regular meeting at 7:30pm 12 Beautification meeting at 1:00pm 13 Glen Park Joint Board meeting at 7:00pm 14 Arts, Culture & Diversity Committee meeting at 7:00pm 18 Mtg House Events Committee at 6:15pm (at Mtg House) 18 Environmental Committee meeting at 7:15pm 19 Tree Board Committee meeting at 6:30pm 19 Parks Committee meeting at 7:15 20 Co-Op meeting at 5:30pm 20 Zoning Board meeting at 7:00pm 25 Village Board Work Session at 6:00pm 25 Village Board regular meeting at 7:30pm 26 HPC Committee meeting at 6:30pm 26 Youth & Rec Committee at 7:00pm October 2023 2 Planning Board meeting at 7:30 (work session at 7:00pm) 5 Traffic & Safety Committee meeting at 6:30pm 10 Village Board Work Session at 6:00pm 10 Village Board regular meeting at 7:30pm 10 Beautification meeting at 1:00pm 11 Glen Park Joint Board meeting at 7:00pm 12 Arts, Culture & Diversity Committee meeting at 7:00pm 16 Mtg House Events Committee at 6:15pm (at Mtg House) 16 Environmental Committee meeting at 7:15pm 17 Tree Board Committee meeting at 6:30pm 17 Parks Committee meeting at 7:15 18 Co-Op meeting at 5:30pm 18 Zoning Board meeting at 7:00pm Visit the Village website at 23 Village Board Work Session at 6:00pm www.walkablewilliamsville.com 23 Village Board regular meeting at 7:30pm For Village information, news & events. 24 HPC Committee meeting at 6:30pm Follow us on 24 Youth & Rec Committee at 7:00pm www.Facebook.com/williamsville 2 HUNT #1 RESOLVED, that payroll and vouchers in the amount of $506,374.48 covering the period from 8/23/2023 – 9/5/2023 are hereby approved as follows: VOUCHERS COVERING 8/23/2023-9/5/2023 GENERAL FUND $ 50,928.73 WATER FUND $ - SEWER FUND $ 20,709.37 GLEN PARK FUND $ 6,580.24 TRUST & AGENCY FUND $ 18,468.63 DEBT SERVICE $ - COMMUNITY DEVELOPMENT $ - CAPITAL FUND $ 366,750.54 $ 463,437.51 GRAND TOTAL: $ 506,374.48 CELESTE #1 WHEREAS, Douglas Kern of Rocking Horse Productions would like to have a formal agreement with the Village of Williamsville for the use of the Village Meeting House for theatrical productions through August 2025; WHEREAS, Rocking Horse Productions will provide the Village of Williamsville of production dates; and WHEREAS, a formal agreement between the Village of Williamsville and Rocking Horse Productions will outline the specifics of the rental, including but not limited to payment policy; and NOW THEREFORE, BE IT RESOLVED, that the Village Board of Trustees approves the agreement with Rocking Horse Productions through August 2025. CELESTE #2 WHEREAS, Michael Kowal of WNY Improv would like to have a formal agreement with the Village of Williamsville for the use of the Village Meeting House for performances through August 2024; WHEREAS, WNY Improv will provide the Village of Williamsville of performance dates; and WHEREAS, a formal agreement between the Village of Williamsville and WNY Improv will outline the specifics of the rental, including but not limited to payment policy; and NOW THEREFORE, BE IT RESOLVED, that the Village Board of Trustees approves the agreement with WNY Improv through August 2024.