City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York February 12, 2024 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Approval of Minutes Regular Meeting January 22, 2024 III. Suspension of Rules for Public Participation IV. Village Board 1.) Mayor Hunt – Report and Resolution(s) 1.) Authorize 2023-2024 General Fund Budget Transfers 2.) Authorize Payroll and Vouchers from 01/15/2024 to 02/09/2024 3.) Authorize Administrator to publish dates of budget meetings 2.) Deputy Mayor DeLano – Report and Resolution(s) 1.) Appointment of new DPW Employee 3.) Trustee Celeste – Report and Resolution(s) 4.) Trustee Hahn – Report and Resolution(s) 1.) Authorization to sign PCA Managed Service Agreement 5.) Trustee Torre – Report and Resolution(s) VI. Staff Reports VII. Executive Session VIII. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/24/2023 1  Meetings Schedule Village Board Liaisons (NOTE: Dates/times are subject to change. Please call the Village (Updated 7/25/22) Clerk’s office at 632-4120 for the most up to date information) MAYOR HUNT: Co-Liaison DPW, Personnel, Insurance, Amherst Police Dept., Executive Safety Committee, Records Management Committee, 1st Mon. – Planning Board meeting at 7:00pm Fire Dept., Arts, Culture & Diversity Committee 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:15pm DEPUTY MAYOR DELANO: DPW, Co-Liaison Traffic & Safety, Tree 3rd Mon. - Mtg House Events Comm at 6:15pm (Mtg House) Board, Youth & Rec., Zoning Board of Appeals 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 2nd Tues. – Beautification Committee at 1:00pm(Ad Hoc) TRUSTEE TORRE: Glen Park Joint Board, Environmental 3rd Tues. – Parks Committee at 7:15pm Advisory Council, Co-Liaison Youth & Rec., Historic Preservation 3rd Tues. – Tree Board at 6:30pm Commission 4th Tues. – Historic Preservation Commission at 6:30pm 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud TRUSTEE CELEST: Inter-Governmental Agency, Parks, Meeting 2nd Wed.- Glen Park Joint Board at 7:00pm in Conference Room House Events Committee, Traffic & Safety Committee 3rd Wed. – Zoning Board at 7:00pm in Aud 1st Thur. – Traffic & Safety Committee at 6:30pm TRUSTEE HAHN: Williamsville Business Association, 2nd Thur. - Arts & Culture Committee at 7:00pm Beautification, Erie County Energy, Planning & Architectural 3rd Thur.-Glen Park Art Festival Mtg. at 7:00pm Review Board Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) February 2024 12 Village Board Work Session at 6:00pm 12 Village Board regular meeting at 7:30pm 13 Beautification Committee meeting at 1:00pm 14 Glen Park Joint Board meeting at 7:00pm 15 Glen Park Art Festival meeting at 7:00pm 19 Mtg House Events Committee at 6:15pm (at Mtg House) 19 Environmental Committee meeting at 7:15pm 20 Tree Board Committee meeting at 6:30pm 20 Parks Committee meeting at 7:15 21 Zoning Board meeting at 7:00pm 26 Village Board Work Session at 6:00pm 26 Village Board regular meeting at 7:30pm 27 HPC Committee meeting at 6:30pm 27 Youth & Rec Committee at 7:00pm March 2024 4 Planning Board meeting at 7:00 (work session at 6:30pm) 7 Traffic & Safety Committee meeting at 6:30pm 11 Village Board Work Session at 6:00pm 11 Village Board regular meeting at 7:30pm 12 Beautification Committee meeting at 1:00pm 13 Glen Park Joint Board meeting at 7:00pm 14 Arts, Culture & Diversity Committee meeting at 7:00pm 18 Mtg House Events Committee at 6:15pm (at Mtg House) 18 Environmental Committee meeting at 7:15pm 19 Tree Board Committee meeting at 6:30pm 19 Parks Committee meeting at 7:15 20 Zoning Board meeting at 7:00pm 21 Glen Park Art Festival meeting at 7:00pm Visit the Village website at 25 Village Board Work Session at 6:00pm www.walkablewilliamsville.com 25 Village Board regular meeting at 7:30pm For Village information, news & events. 26 HPC Committee meeting at 6:30pm Follow us on 26 Youth & Rec Committee at 7:00pm www.Facebook.com/williamsville 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2023-2024 fiscal year: To: 001-1110-4140-0000 (Village Justices/Translator Fees) .................................................... $146.00 001-1110-4190-0000 (Village Justices/Stenographer) ……………………………………$110.00 From: 001-1110-4161-0000 (Village Justices/Audit) .................................................................... $256.00 To: 001-1410-4030-0000 (Village Clerk/Printing & Advertising) ............................................ $107.00 001-1410-4450-0000 (Village Clerk/Miscellaneous) ............................................................ $11.00 001-1410-4600-0000 (Village Clerk/Computer Support) ................................................. $1565.00 001-1410-4620-0000 (Village Clerk/Lease Copy Machine) ................................................... $8.00 From: 001-1410-2000-0000 (Village Clerk/Equipment) ............................................................. $1100.00 001-1410-4040-0000 (Village Clerk/Education Expense) .................................................. $591.00 To: 001-1620-4070-0000 (Buildings/Utilities) .......................................................................... $573.00 001-1620-4110-0000 (Buildings/Service Contracts)........................................................... $437.00 From: 001-1620-2000-0000 (Buildings/Equipment) ................................................................... $1010.00 To: 001-1640-1001-0000 (Central Garage/Personal Services Overtime) ................................ $2175.00 From: 001-1640-4160-0000 (Central Garage/Building Repairs & Maintenance) ....................... $2175.00 To: 001-3310-1000-0000 (Traffic Control/Personal Services) .................................................. $432.00 From: 001-3310-4240-0000 (Traffic Control/Street Painting & Crosswalks) ............................... $432.00 To: 001-3410-4109-0000 (Fire Protection/Insurance) ............................................................... $537.00 From: 001-3410-4070-0000 (Fire Protection/Utilities) .................................................................. $537.00 To: 001-7110-2010-0000 (Parks/Capital Improvements) .......................................................... $979.00 001-7110-2020-0000 (Parks/Park Equipment) ...................................................................... $18.00 From: 001-7110-2000-0000 (Parks/Equipment) ............................................................................ $997.00 To: 001-7310-1000-0000 (Youth Programs/Personal Services) ................................................ $644.00 From: 001-7310-4174-0000 (Youth Programs/Easter Egg Scavenger Hunt) ................................ $300.00 001-7310-4177-0000 (Youth Programs/Bike Parade) ......................................................... $300.00 001-7310-4173-0000 (Youth Programs/Winter Sledding Party) .......................................... $44.00 To: 001-7530-4230-0000 (Village Meeting House/Maintenance) ............................................ $166.00 From: 001-7530-4070-0000 (Village Meeting House/Utilities) .................................................... $166.00 To: 001-8560-1000-0000 (Shade Trees/Personal Services) .................................................... $1417.00 From: 001-8560-4350-0000 (Shade Trees/Trees-Maintenance) .................................................... $900.00 001-8560-4280-0000 (Shade Trees/Equipment Rental) ...................................................... $517.00 3 HUNT #2 RESOLVED, that payroll and vouchers in the amount of $152,215.91 covering the period from 01/15/24 – 02/09/24 are hereby approved as follows: PAYROLL COVERING 01/15/2024 - 02/02/2024 $ 36,207.41 VOUCHERS COVERING 01/20/2024 - 02/09/2024 GENERAL FUND $ 115,618.88 WATER FUN $ 0.00 SEWER FUND $ 54.64 GLEN PARK FUND $ 109.38 TRUST & AGENCY FUND- $ 225.60 DEBT SERVICE FUNE $ 0.00 $ 116,008.50 GRAND TOTAL $ 152,215.91 HUNT #3 RESOLVED, that the Village Administrator is hereby authorized to publish a public notice in the Amherst Bee of the 2024-2025 Budget Meetings to be held on 2/24/24, 3/2/24 and 3/9/24 at 8:00am in Village Hall Conference Room. DELANO #1 RESOLVED, that, Daniel Combs of 999 Exchange St., Buffalo, NY, is hereby appointed as DPW Laborer, at a salary of $17.56 per hour, effective February 12, 2024. HAHN #1 WHEREAS the Village of Williamsville requires critical support to ensure that Village Hall’s computing environment is secure, compliant and up to date with hardware and software programs, and that engineering services are necessary to maintain and troubleshoot as needed (hereinafter, “IT Services”); and WHEREAS, PCA Technologies Group, Inc. (“PCA”) has provided a proposal to the Village to provide IT Services to the Village, at a rate of $1,255.00 per month for a period of 3 years, and out of scope services, on an as need basis, at an hourly rate of $145, as set forth in a Managed Services Agreement for the Village of Williamsville, dated December 7, 2023 (“Managed Services Agreement”); and WHEREAS, the Board of Trustees finds that entering into the Managed Services Agreement is in the best interest of the Village to ensure a secure, compliant IT environment; NOW THEREFORE BE IT RESOLVED that, subject to review and approval as to form by the Attorney for the Village, the Board of Trustees approves the Managed Services Agreement and authorizes and directs the Mayor to sign on behalf of the Village said Managed Services Agreement; and 4 BE IT FURTHER RESOLVED that the Village Administrator/Clerk-Treasurer is authorized and directed to take all other steps necessary and appropriate to finalize and effectuate said Managed Services Agreement. 5