City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York November 12, 2024, at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Approval of Minutes Regular Meeting October 28, 2024 III. Rules of Procedure IV. Suspension of Rules for Public Participation V. Proclamation(s) None VI. Public Hearing(s) None VII. Village Board Mayor Hunt – Reports & Resolutions a) Reports b) Authorize General Fund budget transfers c) Authorize Glen Park budget transfers d) Authorize General Fund budget amendment e) Authorize Payroll & Vouchers from 10/21/2024 to 11/05/2024 f) Resolution issuing Compliance Order Deputy Mayor Torre – Reports & Resolutions a) Reports b) Resolution certifying unpaid tax roll Trustee Celeste – Reports & Resolutions a) Reports b) Resolution authorizing Advertisement for Bids for Contract No 849 Trustee Hahn – Reports & Resolutions a) Reports b) Resolution in support of increased State aid for local governments Trustee Jackson – Reports & Resolutions a) Reports VIII. Staff Reports IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/15/2024 1  Meetings Schedule Village Board Liaisons (Dates/times are subject to change. Please call the Village Clerk’s (Updated 7/15/24) office at 632-4120 for the most up-to-date information) MAYOR HUNT: APD, Williamsville Fire Department, Executive Safety 1st Mon Planning Board Work Session 7:00pm Meeting / 7:30pm Committee, Records Management Committee, Co-Liaison DPW 2nd Mon Village Board Work Session 6:00pm / Meeting 7:30pm 3rd Mon Environmental Advisory Council 7:15pm DEPUTY MAYOR TORRE: Environmental Advisory Committee, Historic 3rd Mon Meeting House Events Committee 6:15pm (Mtg House) Preservation Commission, Zoning Board of Appeals 4th Mon Village Board Work Session 6:00pm / Meeting at 7:30pm 2nd Tue Beautification Committee 1:00pm (Ad Hoc) 3rd Tue Parks Committee 7:15pm TRUSTEE CELESTE: Traffic & Safety, Meeting House, DPW, 3rd Tue Tree Board 6:30pm Intergovernmental Agency, Youth & Recreation 4th Tue HPC Work Session 7:00pm/ Meeting 7:30pm 4th Tue Youth & Recreation Committee 7:00pm (Aud) TRUSTEE HAHN: Tree Board, Planning & Architectural Review Board, 2nd Wed Glen Park Joint Board 7:00pm in Conference Room Beautification Committee, Erie County Energy 3rd Wed ZBA Work Session 7:00pm/ Meeting 7:30pm (Aud) 1st Thu Traffic & Safety Committee 6:30pm TRUSTEE JACKSON: Williamsville Business Association, 2nd Thu Arts, Culture & Diversity Committee 7:00pm Arts/ Culture & Diversity Committee, Glen Park Joint Board, 3rd Thu Glen Park Art Festival Meeting 7:00pm Parks Committee Meetings & Events (Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) November 2024 04 Planning Board Work Session 7:00pm / Meeting 7:30pm 07 Traffic & Safety Committee 6:30pm 12 Village Board Work Session 6:00pm 12 Village Board Regular Session 7:30pm 13 Glen Park Joint Board 7:00pm 14 Arts, Culture & Diversity Committee 7:00pm 18 Meeting House Events Committee 6:15pm 18 Environmental Advisory Committee 7:15pm 19 Tree Board 6:30pm 19 Parks Committee 7:15pm 20 ZBA Work Session 7:00pm / Meeting 7:30pm 25 Village Board Work Session 6:00pm 25 Village Board Regular Session 7:30pm 26 HPC Work Session 7:00pm / Meeting 7:30pm 26 Youth & Recreation Committee 7:00pm December 2024 02 Planning & Architectural Review Board 7:30pm 05 Traffic & Safety Committee 6:30pm 09 Village Board Work Session 6:00pm 09 Village Board Regular Session 7:30pm 11 Glen Park Joint Board 7:00pm 12 Arts, Culture & Diversity Committee 7:00pm 16 Meeting House Events Committee 6:15pm 16 Environmental Advisory Committee 7:15pm 17 Tree Board 6:30pm 17 Parks Committee 7:15pm Visit the Village website at www.walkablewilliamsville.com For Village information, news & events. Follow us on www.Facebook.com/williamsville 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2024-2025 fiscal year: To: 001-1110-4010 Village Justice/Office Supplies .................................................................. $236.00 From: 001-1110-4040 Village Justice/Education Exp/Travel........................................................ $236.00 To: 001-1620-4160 BuSildings/Building Repairs ..................................................................... $345.00 From: 001-1620-4230 Buildings/Building Maintenance ............................................................... $345.00 To: 001-5110-4161-0901 Street Maintenance/Repairs 2018 Chevy Colorado............................ $21.00 001-5110-4161-0903 Street Maintenance/Repairs 2015 Dump Truck ............................ $9,337.00 001-5110-4161-0905 Street Maintenance/Repairs 2007 Sander/Plow/Dump .................... $185.00 001-5110-4161-0915 Street Maintenance/Repairs 2013 Ravo Sweeper .......................... $1,041.00 From: 001-5110-4161 Street Maintenance/Repairs/Equipment................................................ $10,584.00 To: 001-5110-4605 Street Maintenance/Safety Clothing/Access. ............................................. $250.00 From: 001-5110-4610 Street Maintenance/Physicals/Eye Exam/Safety Glasses .......................... $250.00 To: 001-7110-4450 Parks/Miscellaneous .................................................................................. $200.00 From: 001-7110-4370 Parks/Park Supplies ................................................................................... $200.00 To: 001-8510-4340 Community Beautification/Plants ................................................................ $85.00 From: 001-8510-4160 Community Beautification/Repairs ............................................................. $85.00 HUNT #2 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2024-2025 fiscal year: To: 009-7141-4352 Glen Park/Park Maintenance ..................................................................... $100.00 From: 009-7141-4351 Glen Park/Park Supplies ............................................................................ $100.00 HUNT #3 RESOLVED, that the following budget amendments are hereby made in the General Fund for the 2024-2025 fiscal year, to account for ARPA funding revenue and expenditure. Increase Revenue: 001-0001-4089 Other General Government Aid ........................................ $56,879.00 Increase Expense: 001-1640-2000 Central Garage/Equipment ................................................ $56,879.00 3 HUNT #4 RESOLVED, that payroll and vouchers in the amount of $434,433.53 covering the period from 10/21/24 through 11/05/24 are hereby approved as follows: PAYROLL COVERING 10/21/2024 –11/03/2024 $ 47,524.38 VOUCHERS COVERING 10/24/2024 – 11/05/2024 GENERAL FUND $ 169,818.38 SEWER FUND $ 1,043.39 GLEN PARK FUND $ 243.11 TRUST & AGENCY FUND $ 687.37 CAPITAL DPW RESERVE $ 300.00 S. CAYUGA/MILTON CROSSWALK $ 213,806.90 COMMUNITY PLAN $ 1,010.00 $ 386,909.15 GRAND TOTAL $ 434,433.53 HUNT #5 WHEREAS, Section 15-9(E) of the Code of the Village of Williamsville authorizes the Village Board of Trustees, following a report and recommendation from the Code Enforcement Official, to order the completion or demolition of an unfinished structure, as defined in Section 15-2 of the Code, under such terms as the Board of Trustees may direct; and WHEREAS, a building permit was issued for the construction of a multi-story building on the property located at 20 South Long Street in the Village of Williamsville (S.B.L. 80.08-5-76.1) (a/k/a 8 South Long Street) (“Property”) was issued on or about August 9, 2018 and construction of the approved building (“Structure”) commenced thereafter; and WHEREAS, the Village Code Enforcement Officer inspected the Property and the Structure on multiple occasions and, on October 1, 2022, issued a report to the Village Board, pursuant to Section 15-9(E)(1), finding that the Structure qualified as an unfinished structure due to fact that no construction activity had occurred for an extended period of time and no certificate of occupancy issued within two (2) years since the issuance of the building permit; and WHEREAS, by letter dated November 15, 2022, the Village Code Enforcement Officer notified the owner of the Property, 20 South Long Street Associates, LLC (“Owner”) that the Property and Structure were in violation of Section 15-9(E) of the Village Code and requested that the Owner submit, within thirty (30) days from receipt of said letter, a detailed plan for completion or demolition of the Structure within a reasonable time frame (“Plan”); and WHEREAS, the Owner requested, and was granted, a number of extensions to submit the requested Plan, but, to date, no such Plan has been provided to the Village, nor has construction on the Structure resumed; and 4 WHEREAS, the Owner was notified in the November 15, 2022 letter and thereafter that failure to submit the requested Plan or complete the structure within a reasonable timeframe would result in the Village Board issuing an order to complete or demolish the Structure pursuant to Section 15-9(E) of the Village Code; NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Village of Williamsville, pursuant to the authority vested in it pursuant to Section 15-9(E)(2) of the Village Code, hereby issues to the Owner the Order annexed hereto as Appendix A (“Order”); and BE IT FURTHER RESOLVED, that upon the failure of the Owner to comply with any of the deadlines set forth in the Order, the Owner shall be assessed a penalty in the amount of $1,000 per day of continued violation; and BE IT FURTHER RESOLVED, that the Village Clerk is hereby instructed to cause the Order and certified copy of this resolution to be delivered to the Owner by certified mail, return receipt requested, or such other means as to ensure receipt by the Owner; and BE IT FURTHER RESOLVED, that, in issuing the Order, the Village Board reserves all rights to impose further penalties or take additional enforcement actions with respect to the Property and the Structure as may be authorized by law. APPENDIX A BOARD OF TRUSTEES OF THE VILLAGE OF WILLIAMSVILLE COMPLIANCE ORDER Issued to: 20 South Long Street Associates, LLC 5500 Main Street, Suite 215 Williamsville, New York 14221 Regarding: Unfinished Structure (“Structure”) located at 20 South Long Street, Williamsville, New York 14221 (S.B.L. 80.08-5-76.1) (“Property”). Date: November 12, 2024 Order: Based on the continued violation of Village Code Section 15-9(E), as documented in the accompanying resolution and the documents referenced therein, regarding the Structure located on the Property you are hereby Ordered pursuant to Village Code Section 15-9(E)(2) as follows: 1. Within 15 days of receipt of this Order, submit either (a) an application to the Village Building Department pursuant to Section 15-4(J) of the Village Code to renew the building permit previously issued for the Structure to complete construction of the Structure or (b) an application to demolish the structure pursuant to Section 15-5 of the Village Code. 2. Within 30 days of the issuance of either the renewed building permit or the demolition permit, commence the work authorized pursuant to such permit. 5  3. In the case of work undertaken to complete the Structure pursuant to a building permit, complete such work to the satisfaction of the Code Enforcement Officer within 365 days of the issuance of said permit. 4. In the case of work undertaken to demolish the structure pursuant to a demolition permit, complete all such work required pursuant to such permit to the satisfaction of the Code Enforcement Officer within 90 days of issuance of said permit. 5. Pursuant to Village Code Sections 15-9(E)(3) and 15-15, the Owner shall be assessed a fine and/or civil penalty in the amount of $1000 per day for each day the Property and/or the Structure continues to be in violation of any term of this Order. TORRE #1 WHEREAS, the Village Administrator has returned her warrant and tax roll and has delivered to the Board of Trustees an account of taxes remaining due, amounting to $129,506.46 containing a description of the land upon which taxes are unpaid, the person whose name is assessed, together with the amount of unpaid tax; and WHEREAS, the Village Administrator has filed a verified statement that the taxes mentioned in such account remain unpaid, and that after diligent efforts she has been unable to collect same; and WHEREAS, upon receiving such account from the Village Administrator, the Board of Trustees compared the same with the original tax roll of the Village; and WHEREAS, said Board of Trustees find such account to be a true transcript and has certified to the effect that they have compared it with the original tax roll and find it to be correct. NOW, THEREFORE, BE IT RESOLVED, that the Administrator of the Village of Williamsville is hereby credited by this Board of Trustees with the amount of said account in said return; and BE IT FURTHER RESOLVED, that a Certificate executed by each member of the Village Board be attached to the account of unpaid taxes stating a total of unpaid taxes in the amount of $129,506.46 and reciting that the account has been compared and found to be correct; and that the Administrator transmit said account and certificate to the appropriate officer of the County of Erie by November 15, 2024, to enforce collection pursuant to Section 1442 of the Real Property Tax Law. HAHN #1 WHEREAS, until 2024, cities, villages and towns had not received an increase in unrestricted state aid (AIM funding) in 15 years, significantly impacting their ability to provide essential services to their residents; and WHEREAS, after a prolonged period without financial support, local governments finally received an increase of $50 million in unrestricted state aid; and 6 WHEREAS, local officials express their gratitude for the $50 million increase in unrestricted state aid, recognizing it as a positive step towards addressing long-standing funding challenges; and WHEREAS, the State has referred to this new aid as Temporary Municipal Assistance, suggesting that such increase may not continue, jeopardizing the sustainability of crucial municipal programs and services; and WHEREAS, the property tax cap further limits the ability of local governments to properly fund the programs and services their residents need; and WHEREAS, increased and ongoing state aid for local governments is vital for maintaining infrastructure, public safety, housing and other municipal services; and WHEREAS, the challenges of inflation, the increasing costs of labor and supplies, and the end of extraordinary federal aid only accentuate the need for consistent and predictable funding to effectively plan for the future and meet the growing needs of their residents; NOW, THEREFORE, BE IT RESOLVED, that the Village of Williamsville calls upon the Governor and the State Legislature to commit to continuing the additional $50 million in unrestricted state aid in the 2025- 26 State Budget and beyond, and BE IT FURTHER RESOLVED, that the Village of Williamsville urges state officials to recognize the need for a long-term plan that ensures consistent and predictable increases in financial support for local governments that keep pace with inflation. A copy of this resolution shall be sent to Governor Kathy Hochul, Senate Majority Leader Andrea Stewart- Cousins, Assembly Speaker Carl Heastie, Senator Sean Ryan, Assemblymember Karen McMahon, and the New York State Conference of Mayors (NYCOM). CELESTE #1 RESOLVED, that the Village Clerk is hereby authorized an instructed to publish an advertisement for bids for the Drainage Improvement Project (Contract No. 849) to Orchard Street and Park Drive. Bids for the construction of the Project are to be received at the office of the Village Clerk until Tuesday, December 3, 2024, at 10:00am local time. 7