City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York February 10, 2025, at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Approval of Minutes January 27, 2025 III. Rules of Procedure IV. Suspension of Rules for Public Participation V. Proclamation(s) None VI. Public Hearing(s) None VII. Village Board Mayor Hunt – Reports & Resolutions a) Reports b) Authorize General Fund budget transfers c) Authorize Glen Park budget transfers d) Authorize Payroll & Vouchers from 1/13/2025 to 2/05/2025 e) Resolution to authorize Administrator to publish notice of public hearing for Local Law Amending Chapter 81 (Sewer Use). Deputy Mayor Torre – Reports & Resolutions a) Reports b) Resolution to appoint Special Board “Comprehensive Plan Advisory Committee” Trustee Celeste – Reports & Resolutions a) Reports Trustee Hahn – Reports & Resolutions a) Reports Trustee Jackson – Reports & Resolutions a) Reports VIII. Staff Reports IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/15/2024 1  Meetings Schedule Village Board Liaisons (Dates/times are subject to change. Please call the Village Clerk’s (Updated 7/15/24) office at 632-4120 for the most up-to-date information) MAYOR HUNT: APD, Williamsville Fire Department, Executive Safety 1st Mon Planning Board Work Session 7:00pm Meeting / 7:30pm Committee, Records Management Committee, Co-Liaison DPW 2nd Mon Village Board Work Session 6:00pm / Meeting 7:30pm 3rd Mon Environmental Advisory Council 7:15pm DEPUTY MAYOR TORRE: Environmental Advisory Committee, Historic 3rd Mon Meeting House Events Committee 6:15pm (Mtg House) Preservation Commission, Zoning Board of Appeals 4th Mon Village Board Work Session 6:00pm / Meeting at 7:30pm 2nd Tue Beautification Committee 1:00pm (Ad Hoc) 3rd Tue Parks Committee 7:00pm TRUSTEE CELESTE: Traffic & Safety, Meeting House, DPW, 3rd Tue Tree Board 6:00pm Intergovernmental Agency, Youth & Recreation 4th Tue HPC Work Session 7:00pm/ Meeting 7:30pm 4th Tue Youth & Recreation Committee 7:00pm (Aud) TRUSTEE HAHN: Tree Board, Planning & Architectural Review Board, 2nd Wed Glen Park Joint Board 7:00pm in Conference Room Beautification Committee, Erie County Energy, Williamsville Business 3rd Wed ZBA Work Session 7:00pm/ Meeting 7:30pm (Aud) Association (Co-liaison) 1st Thu Traffic & Safety Committee 6:30pm 2nd Thu Arts, Culture & Diversity Committee 7:00pm TRUSTEE JACKSON: Arts/ Culture & Diversity Committee, Glen 3rd Thu Glen Park Art Festival Meeting 7:00pm Park Joint Board, Parks Committee, Williamsville Business Association (Co-liaison) Meetings & Events (Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) February 2025 03 Planning & Architectural Review Board 7:30pm 06 Traffic & Safety Committee 6:30pm 10 Village Board Work Session 6:00pm 10 Village Board Regular Session 7:30pm 11 Beautification Committee 1:00pm 12 Glen Park Joint Board 7:00pm 13 Arts, Culture & Diversity Committee 7:00pm 18 Meeting House Events Committee 6:15pm 18 Environmental Advisory Committee 7:15pm 19 ZBA Work Session 7:00pm / Meeting 7:30pm 20 Tree Board 6:00pm 20 Parks Committee 7:00pm 24 Village Board Work Session 6:00pm 24 Village Board Regular Session 7:30pm 25 HPC Work Session 7:00pm / Meeting 7:30pm 25 Youth & Recreation Committee 7:00pm March 2025 03 Planning & Architectural Review Board 7:30pm 06 Traffic & Safety Committee 6:30pm 10 Village Board Work Session 6:00pm 10 Village Board Regular Session 7:30pm 11 Beautification Committee 1:00pm 12 Glen Park Joint Board 7:00pm 13 Arts, Culture & Diversity Committee 7:00pm 17 Meeting House Events Committee 6:15pm 17 Environmental Advisory Committee 7:15pm 18 Tree Board 6:00pm Visit the Village website at 18 Parks Committee 7:00pm www.walkablewilliamsville.com 19 ZBA Work Session 7:00pm / Meeting 7:30pm For Village information, news & events. 24 Village Board Work Session 6:00pm Follow us on 24 Village Board Regular Session 7:30pm www.Facebook.com/williamsville 25 HPC Work Session 7:00pm / Meeting 7:30pm 25 Youth & Recreation Committee 7:00pm 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2024-2025 fiscal year: To: 001-1410-4620 Village Clerk/Lease Copy Machine ........................................................... $108.00 From: 001-1410-4110 Village Clerk/Service Contract .................................................................. $108.00 To: 001-1620-4110 Buildings/Service Contracts......................................................................... $70.00 From: 001-1620-4070 Buildings/Utilities ........................................................................................ $70.00 To: 001-3620-4010 Safety Inspection/Office Supplies................................................................ $98.00 From: 001-3620-4020 Safety Inspection/Postage ............................................................................ $98.00 To: 001-5010-2010 Street Administration/Computer Software ............................................. $1,517.00 From: 001-5010-4450 Street Administration/Miscellaneous ...................................................... $1,517.00 To: 001-5110-4161 Street Maintenance/Repairs-Equipment ............................................... $10,000.00 From: 001-5010-4450 Street Maintenance/Miscellaneous ....................................................... $10,000.00 To: 001-5110-4161-0902 Street Maintenance/Repairs 2002 International Dump Truck .......... $679.00 001-5110-4161-0903 Street Maintenance/Repairs 2015 Dump Truck ................................. $24.00 001-5110-4161-0904 Street Maintenance/Repairs 2005 Freightliner ................................. $220.00 001-5110-4161-0905 Street Maintenance/Repairs 2007 Int’l Sander/Plow/Dump .............. $59.00 001-5110-4161-0906 Street Maintenance/Repairs 2007 Int’l 4300 Dump ...................... $1,075.00 001-5110-4161-0907 Street Maintenance/Repairs 2019 Kenworth Dump ...................... $1,755.00 001-5110-4161-0908 Street Maintenance/Repairs 2011 Chevy Silverado ...................... $1,301.00 001-5110-4161-0909 Street Maintenance/Repairs 2015 Ford F-150 .................................. $143.00 001-1510-4161-0910 Street Maintenance/Repairs 2009 Ford F350 Green ............................ $9.00 001-5110-4161-0912 Street Maintenance/Repairs 2020 Case 6219 Hi Lift ......................... $19.00 001-5110-4161-0914 Street Maintenance/Repairs 2017 Wille Sidewalk Plow .................. $591.00 001-5110-4161-0915 Street Maintenance/Repairs 2013 Ravo Sweeper ............................. $137.00 001-5110-4161-0916 Street Maintenance/Repairs 2012 Chevy 2500 HD .......................... $735.00 001-5110-4161-0918 Street Maintenance/Repairs 2010 Ford F350 Pick Up ....................... $26.00 001-5110-4161-0925 Street Maintenance/Repairs 2013 Mini Loader ............................. $3,202.00 From: 001-5110-4161- Street Maintenance/Repairs - Equipment .............................................. $9,975.00 To: 001-7530-2000 Village Meeting House/Equipment......................................................... $2,082.00 001-7530-4230 Village Meeting House/Maintenance ..................................................... $1,997.00 001-7530-4440 Village Meeting House/Fire Alarm ........................................................... $895.00 From: 001-8160-4110 Refuse & Garbage Collect/Service Contracts ......................................... $4,974.00 To: 001-8163-4330 Trash Pick Up/Dump Fees ......................................................................... $227.00 From: 001-8170-4260 Street Cleaning/Maintenance Supplies ...................................................... $227.00 To: 001-8162-1001 Leaf Pick Up/Personal Services Overtime .............................................. $2,449.00 From: 001-8162-1000 Leaf Pick Up/Personal Services .............................................................. $2,449.00 To: 001-7520-4450 Historical Property/Miscellaneous ............................................................... $17.00 From: 001-7520-4530 Historical Property/Training ........................................................................ $17.00 3 HUNT #2 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2024-2025 fiscal year: To: 009-7141-4490 Glen Park/Memorials-Pavers, Benches, Trees........................................... $633.00 From: 009-7141-2010 Glen Park/Capital Improvements ............................................................... $633.00 HUNT #3 RESOLVED, that payroll and vouchers in the amount of $317,474.89 covering the period from 1/13/25 through 2/05/25 are hereby approved as follows: PAYROLL COVERING 1/13/2025 – 1/26/2025 $ 42,788.88 VOUCHERS COVERING 1/23/2025 – 2/05/2025 GENERAL FUND $ 62,000.74 SEWER FUND $ 1,924.99 GLEN PARK FUND $ 513.67 TRUST & AGENCY FUND $ 2,417.80 DEBT SERVICE FUND $ 173,400.00 VILLAGE HALL RENOVATION $ 14,163.37 ELLICOTT CREEK DAM PROJECT $ 11,835.00 $ 266,255.57 GRAND TOTAL $ 317,474.89 HUNT #4 RESOLVED, that the Village Administrator is hereby authorized and directed to publish a notice of public hearing to be held on March 24, 2025 at 7:30 p.m. to hear all persons interested in communicating on proposal law amending Chapter 81 (Sewer Use). TORRE #1 WHEREAS, on April 12, 2010, the Village Board adopted a “Village of Williamsville Community Plan” as an official comprehensive plan pursuant to New York State Village Law §7-722, which plan was amended on May 26, 2015 (the (“Community Plan”); and WHEREAS, the Village Board desires to update the Community Plan to guide future growth and development (“Community Plan Update”); and WHEREAS, New York State Village Law §7-722 authorizes the Village Board to create a “Special Board” consisting of one or more members of the Village Planning Board and such other members as are appointed by the Village Board to prepare a proposed comprehensive plan or an amendment thereto (“Special Board”); and WHEREAS, the Village Board believes a diverse Special Board with broad community representation is necessary to effectively identify community needs and priorities in preparing the Community Plan Update; 4 and WHEREAS, the function of the Special Board is to provide policy guidance through the comprehensive planning process and prepare for the Village Board’s consideration the Community Plan Update; NOW, THEREFORE, BE IT RESOLVED that, pursuant to New York State Village Law §7-722(4), the Village of Williamsville Board of Trustees hereby establishes a Special Board, known hereafter as the Comprehensive Plan Advisory Committee (CPAC), which shall: (a) be composed of all members of the Planning Board, the Village Historian and such additional members, to be appointed from time to time by the Village Board, based on their expertise and commitment to the community planning process and representing the following:  Business organization  Childcare professional  Restaurant owner  Urban forestry  Developer  Business Owner  Banking  Recreation  Social Services  Agriculture/Food Systems  Media/Communications (b) Conduct thorough analyses of existing conditions within the Village of Williamsville, including demographic data, land use patterns, transportation networks, and environmental factors; (c) Facilitate public engagement through meetings, surveys, and workshops to gather community input on desired future development goals and priorities; (d) Develop a draft Community Plan Update with specific strategies and implementation actions for key areas such as land use, transportation, economic development, and environmental sustainability; (e) Present the draft Community Plan Update to the Village of Williamsville Board for review and potential adoption; (f) Terminate upon the adoption of the Community Plan Update by the Village Board, unless the Village Board elects to extend the existence thereof. BE IT FURTHER RESOLVED that, to the extent practicable, the CPAC shall meet monthly (or more frequently as may be necessary). All meetings of the CPAC shall be conducted in compliance with the New York State Open Meetings Law and all records created or maintained by the CPAC shall constitutes records of the Village and will be governed by the New Yorks State Freedom of Information Law and the Village’s document retention rules and policies; and BE IT FURTHER RESOLVED, that any previous comprehensive or community plan committees established prior to this resolution are hereby dissolved. 5 TORRE #2 RESOLVED that the following are hereby appointed to the Comprehensive Plan Advisory Committee until the end of the 2024-2025 official Village year:  Kate Waterman-Kulpa  Wally Pacer  David Vitka  Colleen Leiker  Wes Stone  Tom Petrocelli  Beth Staebell  Lauren Pope  Cassandra Kerr  Kevin Kirk  Dave Chiazza  Mary Lowther  Jim Nau  Amy Alexander  Dan DeLano  Tara Cadmus  Donna DeLano-Kerr  Michael Buscaglia  Nick Roth  Jennifer Licht  Jessica Stearns  Rick Andrews  Kelsey Ryan  Rimme St. George 6