City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York March 24, 2025, at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Approval of Minutes March 10, 2025 III. Rules of Procedure IV. Suspension of Rules for Public Participation V. Proclamation(s) None VI. Public Hearing(s) Local Law amending Chapter 81 (Sewer) relative to approval of alternative stormwater drainage improvements VII. Village Board Mayor Hunt – Reports & Resolutions a) Reports b) Authorize General Fund budget transfers c) Authorize Payroll & Vouchers from 2/24/2025 to 3/19/2025 d) Resolution to update Mayor’s Permit and Fees for Music on Main e) Resolution to authorize Mayor to sign 2025 Fire and EMS Contracts f) Resolution to appoint new firefighter g) Resolution authorizing sale of surplus fire equipment Trustee Celeste – Reports & Resolutions a) Reports b) Resolution to authorize Administrator to publish advertisement for bids for phase 1 I&I Correction Project c) Resolution to authorize Administrator to publish advertisement for bids for Section House Roof Replacement project. Trustee Hahn – Reports & Resolutions a) Reports b) Resolution to authorize Administrator to publish notice of public hearing for local law amendments related to chicken coops c) Resolution to authorize the Village to apply and participate in the NYCLASS Municipal Cooperation Agreement Trustee Jackson – Reports & Resolutions a) Reports b) Resolution to appoint Chairs for Comprehensive Plan Committee VIII. Staff Reports IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/15/2024 1  Meetings Schedule Village Board Liaisons (Dates/times are subject to change. Please call the Village Clerk’s (Updated 7/15/24) office at 632-4120 for the most up-to-date information) MAYOR HUNT: APD, Williamsville Fire Department, Executive Safety 1st Mon Planning Board Work Session 7:00pm Meeting / 7:30pm Committee, Records Management Committee, Co-Liaison DPW 2nd Mon Village Board Work Session 6:00pm / Meeting 7:30pm 3rd Mon Environmental Advisory Council 7:15pm DEPUTY MAYOR TORRE: Environmental Advisory Committee, Historic 3rd Mon Meeting House Events Committee 6:15pm (Mtg House) Preservation Commission, Zoning Board of Appeals 4th Mon Village Board Work Session 6:00pm / Meeting at 7:30pm 2nd Tue Beautification Committee 1:00pm (Ad Hoc) 3rd Tue Parks Committee 7:00pm TRUSTEE CELESTE: Traffic & Safety, Meeting House, DPW, 3rd Tue Tree Board 6:00pm Intergovernmental Agency, Youth & Recreation 4th Tue HPC Work Session 7:00pm/ Meeting 7:30pm 4th Tue Youth & Recreation Committee 7:00pm (Aud) TRUSTEE HAHN: Tree Board, Planning & Architectural Review Board, 2nd Wed Glen Park Joint Board 7:00pm in Conference Room Beautification Committee, Erie County Energy, Williamsville Business 3rd Wed ZBA Work Session 7:00pm/ Meeting 7:30pm (Aud) Association (Co-liaison) 1st Thu Traffic & Safety Committee 6:30pm 2nd Thu Arts, Culture & Diversity Committee 7:00pm TRUSTEE JACKSON: Arts/ Culture & Diversity Committee, Glen 3rd Thu Glen Park Art Festival Meeting 7:00pm Park Joint Board, Parks Committee, Williamsville Business Association (Co-liaison) Meetings & Events (Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) March 2025 03 Planning & Architectural Review Board 7:30pm 06 Traffic & Safety Committee 6:30pm 10 Village Board Work Session 6:00pm 10 Village Board Regular Session 7:30pm 11 Beautification Committee 1:00pm 12 Glen Park Joint Board 7:00pm 13 Arts, Culture & Diversity Committee 7:00pm 17 Meeting House Events Committee 6:15pm 17 Environmental Advisory Committee 7:15pm 18 Tree Board 6:00pm 18 Parks Committee 7:00pm 19 ZBA Work Session 7:00pm / Meeting 7:30pm 24 Village Board Work Session 6:00pm 24 Village Board Regular Session 7:30pm 25 HPC Work Session 7:00pm / Meeting 7:30pm 25 Youth & Recreation Committee 7:00pm April 2025 03 Traffic & Safety Committee 6:30pm 07 Planning & Architectural Review Board 7:30pm 08 Beautification Committee 1:00pm 09 Glen Park Joint Board 7:00pm 10 Arts, Culture & Diversity Committee 7:00pm 14 Village Board Work Session 6:00pm 14 Village Board Regular Session 7:30pm 15 Tree Board 6:00pm 15 Parks Committee 7:00pm 16 ZBA Work Session 7:00pm / Meeting 7:30pm 21 Meeting House Events Committee 6:15pm Visit the Village website at 21 Environmental Advisory Committee 7:15p www.walkablewilliamsville.com 22 HPC Work Session 7:00pm / Meeting 7:30pm For Village information, news & events. 22 Youth & Recreation Committee 7:00pm Follow us on 24 Comprehensive Plan Update Committee www.Facebook.com/williamsville 28 Village Board Work Session 6:00pm 28 Village Board Regular Session 7:30pm 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2024-2025 fiscal year: To: 001-1110-4010 Village Justices/Office Supplies ................................................................ $140.00 From: 001-1110-4040 Village Justices/Education Travel.............................................................. $140.00 To: 001-1110-4620 Village Justices/Publications & Updates ..................................................... $69.00 From: 001-1110-4020 Village Justice/Postage ................................................................................ $69.00 To: 001-1420-4620 Law Attorney/Opinions .......................................................................... $6,878.00 From: 001-1420-4100 Law Attorney/Professional Fees ............................................................. $6,878.00 To: 001-1620-4110 Buildings/Service Contracts......................................................................... $70.00 001-1620-4230 Buildings/Building Maintenance ............................................................... $171.00 001-1620-4260 Buildings/Maintenance Supplies ............................................................... $171.00 From: 001-1620-4070 Buildings/Utilities ...................................................................................... $412.00 To: 001-1640-4450 Central Garage/Miscellaneous ....................................................................... $8.00 From: 001-1640-4440 Central Garage/Parts ..................................................................................... $8.00 To: 001-3410-4610 Fire Protection/Health and Welfare ........................................................... $106.00 From: 001-3410-4040 Fire Protection/Education Travel ............................................................... $106.00 HUNT #2 RESOLVED, that payroll and vouchers in the amount of $111,355.92 covering the period from 2/24/2025 through 3/19/2025 are hereby approved as follows: PAYROLL COVERING 2/24/2025 – 3/09/2025 $ 41,794.84 VOUCHERS COVERING 3/06/2025 – 3/19/2025 GENERAL FUND $ 68,647.48 SEWER FUND $ 81.96 GLEN PARK FUND $ 581.64 TRUST & AGENCY FUND $ 250.00 $ 68,561.08 GRAND TOTAL $ 111,355.92 3 HUNT #3 WHEREAS, the official 2025 Village of Williamsville Music on Main season will run from June 5, 2025 through August 28, 2025; and WHEREAS, businesses will now have seasonal permitting options to choose from, including: 1. Music on Main Season permit - $500 per location June 5 – August 28, 2025 One night per week - Thursdays only 2. Music on Main Plus permit - $1,000 per location June 5 – August 28, 2025 Two nights per week – Thursday plus Friday or Saturday during season PLUS One night per week – Thursday, Friday or Saturday only May 15 – June 5, 2025 and One night per week – Thursday, Friday or Saturday only September 4 – September 30, 2025 NOW, THEREFORE, BE IT RESOLVED, that the revised Mayor’s Permit Application, to include the stated permit requirements and fees for the 2025 Music on Main season, is hereby adopted for the remainder of the official 2024/2025 Village year. HUNT #4 RESOLVED, that the Mayor is hereby authorized to sign the 2025 Fire and EMS Contracts as adopted by the Hutchinson Hose. HUNT #5 WHEREAS, the Williamsville Fire Department has secured grant funding for two new Lucas Devices and associated Capnography Equipment through the office of State Assemblywoman Karen McMahon in the amount of $125,000.00; and WHEREAS, discounted pricing obtained will expire on March 31, 2025, which represents significant savings; THEREFORE, BE IT RESOLVED, that the Village of Williamsville will purchase two Lucas Devices and associated Capnography Equipment through the Fire Department Capital Reserve budget appropriation lines in the amount of $125,000.00 to be reimbursed when funding is received. BE IT RESOLVED that Jacqueline Connelly, of Williamsville, New York, is hereby appointed as an active member of the Williamsville Fire Department effective April 1, 2025. 4 HUNT #6 WHEREAS, the Hutchinson Hose Fire Company sells surplus vehicles and equipment, and WHEREAS, the Village of Williamsville supports a vehicle replacement program; NOW, THEREFORE BE IT RESOLVED, the Village of Williamsville authorized the Hutchinson Hose Fire Chief to sell the following equipment: Chief 9 2020 Chevrolet Silverado VIN: 1GCUYDED3LZ169040 Asst Chief 9-1 2020 Chevrolet Silverado VIN: 1GCUYDEDXLZ168564 Asst Chief 9-2 2020 Chevrolet Silverado VIN: 1GCUYDED5LZ168939 CELESTE #1 RESOLVED, that the Village Clerk is hereby authorized and instructed to publish an advertisement for bids for the Phase 1 I&I Correction Project. Bids for the construction of the Project are to be received at the office of the Village Clerk until Wednesday, April 17, 2025, at 10:00am local time. CELESTE #2 RESOLVED, that the Village Clerk is hereby authorized and instructed to publish an advertisement for bids for the Section House Roof Replacement. Bids for the construction of the project are to be received at the office of the Village Clerk until Wednesday, April 30, 2025, at 2:00pm local time. HAHN #1 WHEREAS, New York General Municipal Law, Article 5-G, Section 119-o (Section 119-o) empowers municipal corporations to enter into, amend, cancel, and terminate agreements for the performance among themselves (or one for the other) of their respective functions, powers, and duties on a cooperative or contract basis; WHEREAS the Village of Williamsville wishes to invest portions of its available investment funds in cooperation with other corporations and/or districts pursuant to the NYCLASS Municipal Cooperation Agreement Amended and Restated as of August 1, 2023; WHEREAS the Village of Williamsville wishes to satisfy the safety and liquidity needs of their funds; NOW, THEREFORE, BE IT RESOLVED that the Administrator/Clerk-Treasurer for the Village of Williamsville is hereby authorized to apply and participate in the NYCLASS program under the terms of the NYCLASS Municipal Cooperation Agreement Amended and Restated as of August 1, 2023. 5 HAHN #2 BE IT RESOLVED that the Administrator is hereby authorized and directed to publish notice of a public hearing to be held on April 28, 2025 at 7:30pm to hear all persons interested in communicating on the proposal to amend Chapter 112 Section 12A related to chicken coops in the Village. JACKSON #1 RESOLVED that Walter Pacer is hereby designated Chairperson of the Comprehensive Plan Advisory Committee until the end of the 2024-2025 official Village Year. FURTHER RESOLVED that Catherine Waterman-Kulpa is hereby designated as Vice Chairperson of the Comprehensive Plan Advisory Committee until the end of the 2024-2025 official Village Year. FURTHER RESOLVED that Tom Petrocelli is hereby designated as Vice Chairperson of the Comprehensive Plan Advisory Committee until the end of the 2024-2025 official Village Year. 6