City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York May 27, 2025, at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Approval of Minutes May 12, 2025 III. Rules of Procedure IV. Suspension of Rules for Public Participation V. Proclamation(s) None VI. Public Hearing(s) Extending Moratorium on Short Term Rentals Amending Chapter 103 (Vehicles & Traffic (Lowering Speed Limit on Hirschfield Drive) VII. Village Board Mayor Hunt – Reports & Resolutions a) Reports b) Approve Payroll & Vouchers from 05/05/25 – 05/21/25 c) Authorize General Fund Transfers d) Resolution to authorize travel for Fire Fighter to travel for training e) Resolution to appoint Registrar and Deputy Registrar of Vital Records f) Resolution to appoint Seasonal Recreational Attendants Deputy Mayor Torre- Reports & Resolutions a) Reports b) Resolution to authorize Mayor to sign proposal for Flynn Battaglia for construction documents and limited construction administration for the Lehigh Valley Section House Exterior Asbestos Abatement Project Phase 3 c) Resolution to pay DiDonato Associates one lump sum payment for the feasibility study to include three project sites for the Green Innovation Grant Program Trustee Celeste – Reports & Resolutions a) Reports Trustee Hahn – Reports & Resolutions a) Reports b) Resolution to establish Seasonal Sidewalk Sale Permit and fee Trustee Jackson – Reports & Resolutions a) Reports VIII. Staff Reports IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/15/2024 1  Meetings Schedule Village Board Liaisons (Dates/times are subject to change. Please call the Village Clerk’s (Updated 7/15/24) office at 632-4120 for the most up-to-date information) MAYOR HUNT: APD, Williamsville Fire Department, Executive Safety 1st Mon Planning Board Work Session 7:00pm Meeting / 7:30pm Committee, Records Management Committee, Co-Liaison DPW 2nd Mon Village Board Work Session 6:00pm / Meeting 7:30pm 3rd Mon Environmental Advisory Council 7:15pm DEPUTY MAYOR TORRE: Environmental Advisory Committee, Historic 3rd Mon Meeting House Events Committee 6:15pm (Mtg House) Preservation Commission, Zoning Board of Appeals 4th Mon Village Board Work Session 6:00pm / Meeting at 7:30pm 2nd Tue Beautification Committee 1:00pm (Ad Hoc) 3rd Tue Parks Committee 7:00pm TRUSTEE CELESTE: Traffic & Safety, Meeting House, DPW, 3rd Tue Tree Board 6:00pm Intergovernmental Agency, Youth & Recreation 4th Tue HPC Work Session 7:00pm/ Meeting 7:30pm 4th Tue Youth & Recreation Committee 7:00pm (Aud) TRUSTEE HAHN: Tree Board, Planning & Architectural Review Board, 2nd Wed Glen Park Joint Board 7:00pm in Conference Room Beautification Committee, Erie County Energy, Community Plan Action 3rd Wed ZBA Work Session 7:00pm/ Meeting 7:30pm (Aud) Committee, Williamsville Business Association (Co-liaison) 1st Thu Traffic & Safety Committee 6:30pm 2nd Thu Arts, Culture & Diversity Committee 7:00pm TRUSTEE JACKSON: Arts/ Culture & Diversity Committee, Glen 3rd Thu Glen Park Art Festival Meeting 7:00pm Park Joint Board, Parks Committee, Williamsville Business Association (Co-liaison) Meetings & Events (Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) May 2025 01 Traffic & Safety Committee 6:30pm 05 Planning & Architectural Review Board 7:30pm 08 Arts, Culture & Diversity Committee 7:00pm 12 Village Board Work Session 6:00pm 12 Village Board Regular Session 7:30pm 13 Public Workshop: Comprehensive Plan Update 6:30pm WSHS 14 Glen Park Joint Board 7:00pm 19 Meeting House Events Committee 6:15pm 19 Environmental Advisory Committee7:15 pm 20 Tree Board 6:00pm 20 HPC Work Session 7:00pm / Meeting 7:30pm 20 Parks Committee 7:00pm 21 Zoning Board of Appeals 7pm 27 Village Board Work Session 6:00pm 27 Village Board Regular Session 7:30pm 28 Comprehensive Plan Update Committee 6:30pm 28 Youth & Recreation Committee 7:00pm June 2025 02 Planning & Architectural Review Board 7:30pm 05 Traffic & Safety Committee 6:30pm7:30pm 09 Village Board Work Session 6:00pm 09 Village Board Regular Session 7:30pm 11 Glen Park Joint Board 7:00pm 12 Arts, Culture & Diversity Committee 7:00pm 16 Meeting House Events Committee 6:15pm 16 Environmental Advisory Committee7:15 pm 17 Tree Board 6:00pm 17 Parks Committee 7:00pm Visit the Village website at 18 Zoning Board of Appeals 7pm www.walkablewilliamsville.com 23 Village Board Work Session 6:00pm For Village information, news & events. 23 Village Board Regular Session 7:30pm Follow us on 24 HPC Work Session 7:00pm/Meeting 730pm www.Facebook.com/williamsville 24 Youth & Recreation Committee 7:00pm 25 Comprehensive Plan Update Committee 6:30pm 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2024-2025 fiscal year: To: 001-9010-8000 State Retirement/State Retirement .......................................................... $7,793.00 From: 001-8745-1000 Flood & Erosion Control/Personal Services ........................................... $3,500.00 001-8162-1000 Leaf Pick Up/Personal Services .............................................................. $3,800.00 001-8163-1000 Trash Pick Up/Personal Services ............................................................... $493.00 To: 001-8560-1000 Shade Trees/Personal Services ............................................................... $1,014.00 From: 001.8170.1000 Personal Services ..................................................................................... $1,014.00 To: 001-7540.1000 Wmsvl Water Mill/Personal Services ..................................................... $5,130.00 001-7540-1001 Wmsvl Water Mill/Personal Services-OT ................................................... $84.00 From: 001-7110-1000 Parks/Personal Services .......................................................................... $5,214.00 To: 001-5142-1000 Snow Removal/Personal Services........................................................... $6,780.00 From: 001-8510-1000 Beautification Personal Services............................................................. $6,780.00 To: 001-3620-1000 Safety Inspection/Personal Services ....................................................... $2,545.00 From: 001-7110-1000 Street Maintenance/Personal Services .................................................... $2,545.00 To: 001-3310-1000 Traffic Central/Personal Services .............................................................. $229.00 From: 001-5010-1000 Street Administration/Personal Services.................................................... $229.00 To: 001-1210-1000 Mayor/Personal Services ........................................................................... $721.00 From: 001-1620-1000 Buildings/Personal Services....................................................................... $721.00 To: 001-1110-1000 Village Justice/Personal Services ........................................................... $2,348.00 From: 001-5010-1000 Street Administration/Personal Services................................................. $2,348.00 To: 001-1010-1000 Board of Trustees/Personal Services ...................................................... $2,006.00 From: 001-1620-1000 Buildings/Personal Services.................................................................... $2,006.00 To: 001-3410-4470 Fire Protection/Building Maintenance ......................................................... $58.00 001.3410.4610 Fire Protection/Health & Welfare............................................................... $153.00 From 001-3410-4471 Fire Protection/Building Repairs ............................................................... $211.00 To: 001-3410-2010 Major Equipment .................................................................................... $6,400.00 From: 001-3410-2020 Fire Protection/Expendable Equipment ..................................................... $441.00 001-3410-4110 Fire Protection/Service Contracts ........................................................... $2,538.00 001-3410-2016 Fire Protection/Computer Equipment ..................................................... $1,707.00 001-3410-2030 Fire Protection/Radio Equipment ........................................................... $1,004.00 001-3410-4180 Fire Protection/Radio Repairs ...................................................................... $10.00 3 To: 001-7310-4170 Youth Programs/Community Events ......................................................... $404.00 001-7310-4174 Youth Programs/Easter Egg Scavenger Hunt ................................................ $8.00 001-7530-4070 Village Meeting House/Utilities ................................................................ $484.00 001-7530-4230 Village Meeting House/Maintenance ........................................................ $683.00 From: 001-9903-9000 Transfer to Debt Service ......................................................................... $1,579.00 To: 001-8140-4162 Storm Sewers/Repair Sewers .................................................................. $1,310.00 From: 001-8140-4161 Storm Sewers/Repair Receivers .............................................................. $1,310.00 To: 001-7110-4070 Parks/Utilities ............................................................................................. $155.00 001-7110-4165 Parks/Repairs-Shelter Maintenance ........................................................... $111.00 From: 001-7110-4161 Parks/Repairs-Lights .................................................................................. $266.00 To: 001-5110-4161-0904 Street Maintenance/Repairs 2005 Freightliner ................................. $331.00 001-5110-4161-0912 Street Maintenance Repairs 2020 Case 621G-Hi-Lift ...................... $400.00 001-5110-4161-0915 Street Maintenance 2013 Ravo Sweeper ....................................... $2,149.00 001-5110-4161-0918 Street Maintenance Repairs 2010 Ford F350XL Pick Up (Green) .... $52.00 001-5110-4161-0925 Street Maintenance Repairs 2013-Mini Loader............................. $1,097.00 From 001-5110-4272 Street Maintenance Blacktop/Oil/Stone Repair ...................................... $4,029.00 To: 001-1620-4070 Buildings/Utilities ...................................................................................... $730.00 001-1620-4110 Buildings/Service Contracts....................................................................... $319.00 From: 001.1620.4071 Buildings/Sewer Charges ........................................................................ $1,049.00 To: 001-1110-4620 Village Justices/Publications & Updates ..................................................... $63.00 From: 001-1110-4040 Village Justices/Education Exp-Travel ........................................................ $63.00 To: 001-5010-4111 Street Administration/Internet Access ......................................................... $22.00 From: 001-5010-4450 Street Administration/Miscellaneous ........................................................... $22.00 HUNT #2 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2024-2025 fiscal year: To: 007-9010-8000 State Retirement ...................................................................................... $3,552.00 007-9055-8000 Disability Insurance ....................................................................................... $4.00 From: 007-8120-4163 Sanitary Sewer/Televising ...................................................................... $3,556.00 To: 007-8130-4220 Sewage Treatment/Share of Town Costs .............................................. $18,006.00 From: 007-8120-1000 Sanitary Sewers/Personal Services ....................................................... $10,000.00 007-1990-4000 Contingency ............................................................................................ $8,006.00 4 HUNT #3 RESOLVED, that payroll and vouchers in the amount of $92,529.19 covering the period from 05/05/25 through 05/21/25 are hereby approved as follows: PAYROLL COVERING 05/05/25 – 05/18/25 $ 46,698.76 VOUCHERS COVERING 05/08/25 – 05/21/25 GENERAL FUND $ 40,729.52 SEWER FUND $ 1,861.15 GLEN PARK FUND $ 483.50 TRUST & AGENCY FUND $ 2,606.26 COMMUNITY PLAN – 899 $ 150.00 GRAND TOTAL $ 45,830.43 HUNT #4 RESOLVED, that the Williamsville Fire Department is hereby authorized to have Christopher Petrie travel to and attend the New York State Fire Training Tech Rescue Conference in Oriskney, New York, from May 28, 2025 through June 1, 2025, at an estimated cost of $601.00 for lodging and meals, to be paid from Education Expense/Travel budget appropriation line. HUNT #5 RESOLVED, that Suzanne Canell is hereby appointed as Registrar of Vital Statics for the 2025-2026 official Village year. FURTHER RESOLVED, that Kathryn Rappleye is hereby appointed as Deputy Registrar of Vital Statistics for the 2025-2026 official Village year. 5 HUNT #6 RESOLVED, that the following are hereby appointed Seasonal Recreation Attendants for the 2025 summer season for Garrison Park wading pool: Name Address Rate per hour Lucy Voelkl Williamsville, 14221 $15.75 Alexis Quagliana Williamsville, 14221 $15.75 Cecelia Kibler Williamsville, 14221 $15.75 Lucy Flanagan Williamsville, 14221 $15.75 Jillian Bromley Amherst, NY 14228 $15.50 Makena St. George Williamsville, 14221 $15.50 Gabrianna Lozano Clarence, 14031 $15.50 Hannah Caparco Clarence 14031 $15.50 Keely DeMeis Clarence 14031 $15.50 Meghan Maj Lancaster 14086 $15.50 Luke Donnarummo West Seneca, 14220 $15.50 Caden Genovese Williamsville, 14221 $15.50 TORRE #1 WHEREAS, the Exterior Asbestos Abatement work at the Lehigh Valley Section House building was undertaken beginning with testing on the exterior stucco in January 2021, and moved forward with Phase 1 of rehabilitation in early 2022 and Phase 2 in late 2022; and WHEREAS, the Village of Williamsville intends to continue this phased restoration of the Lehigh Valley Section House exterior; THEREFORE, BE IT RESOLVED, that the Mayor is hereby authorized to sign the proposal from Flynn Battaglia Architects in the amount of $17,750 for the preparation of construction documents and limited construction administration for the Lehigh Valley Section House Exterior Asbestos Abatement Project Phase 3. TORRE #2 WHEREAS, the Village of Williamsville intends to apply for the Green Innovation Grant Program through New York State’s Environmental Facilities Corporation; and WHEREAS, a feasibility study to support the grant application is a necessary component of this program; THEREFORE, BE IT RESOLVED, that the proposal from DiDonato Associates in the amount of $6,500.00 as a lump sum fee for preparation of the feasibility study to include three project sites is hereby approved 6 HAHN #1 WHERAS the Village of Williamsville intends to issue Season Permits for Retail Sidewalk Sales and WHEREAS a seasonal schedule and fee need to be established; NOW THEREFORE BE IT RESOLVED that a Seasonal Sidewalk Retail Permit shall be created for a duration of 120 days from May 15 through September 15. The cost of said permit is set at $100. BE IT FURTHR RESOLVED that the Williamsville Business Association retail business owners plan on organizing two (2) Boutique Crawl events to be held in the Village of Williamsville on a date yet to be determined (one in July and one in October of 2025). It is hereby agreed upon by the Village Board that the permit fee for the participating vendors be waived for these two dates for said event. 7