City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York September 22, 2025 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Approval of Minutes September 8, 2025 III. Rules of Procedure IV. Suspension of Rules for Public Participation V. Proclamation(s) None VI. Public Hearing(s) Amend Chapter 73 Section 73-6-relative to the permitting of mobile food vending VII. Village Board Mayor Hunt – Reports, Resolutions & Appointments a) Reports/Mayor’s Appointments b) Authorize Transfers c) Authorize Payroll & Vouchers d) Resolution to appoint Luke Readling as an active firefighter e) Resolution to authorize travel for Fire Fighters to travel for training f) Resolution to approve creation of Account Clerk part-time role g) Resolution to appoint Suzanne Canell to Account Clerk position Deputy Mayor Celeste – Reports & Resolutions a) Reports b) Resolution to authorize Administrator to publish request for bid for upgrades to Fire Department and Village Hall to become Americans with Disabilities Act (ADA) compliant. Trustee Hahn – Reports & Resolutions a) Reports b) Appoint Patricia Fulwiler to the Comprehensive Plan Action Committee Trustee Jackson – Reports & Resolutions a) Reports b) Appoint Bobbi Scott-Stearns as Chairperson for the Arts Culture and Diversity Committee Trustee Meyer – Reports & Resolutions a) Reports VIII. Staff Reports IX. Adjournment . This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/14/25 1  Meetings Schedule Village Board Liaisons (Dates/times are subject to change. Please call the Village Clerk’s (Updated 7/15/25) office at 632-4120 for the most up-to-date information) MAYOR HUNT: APD, Williamsville Fire Department, Executive Safety 1st Mon Planning Board Work Session 7:00pm Meeting / 7:30pm Committee, Records Management Committee, Co-Liaison DPW, 2nd Mon Village Board Work Session 6:00pm / Meeting 7:30pm Co-Liaison WBA 3rd Mon Environmental Advisory Council 7:15pm 3rd Mon Meeting House Events Committee 6:15pm (Mtg House) DEPUTY MAYOR CELESTE: Traffic & Safety, Meeting House, 4th Mon Village Board Work Session 6:00pm / Meeting at 7:30pm Co-Liaison DPW, Intergovernmental Agency, Youth & Recreation 3rd Tue Parks Committee 7:00pm 3rd Tue Tree Board 6:00pm 3rd Thu Youth & Rec 7:00pm TRUSTEE HAHN: Tree Board, Planning & Architectural Review Board, 4th Tue HPC Work Session 7:00pm/ Meeting 7:30pm Beautification Committee, Erie County Energy, Community Plan Action 4th Tue Youth & Recreation Committee 7:00pm (Aud) Committee, Co-Liaison Williamsville Business Association 2nd Wed Glen Park Joint Board 7:00pm in Conference Room 3rd Wed ZBA Work Session 7:00pm/ Meeting 7:30pm (Aud) TRUSTEE JACKSON: Arts/ Culture & Diversity Committee, 1st Thu Traffic & Safety Committee 6:30pm Co-Liaison Glen Park Joint Board, Parks Committee 2nd Thu Arts, Culture & Diversity Committee 7:00pm 3rd Thu Glen Park Art Festival Meeting 7:00pm STEVEN MEYER: Environmental Advisory Committee, Historic Preservation Commission, Zoning Board of Appeals, Co-Liaison Glen Park Joint Board Meetings & Events (Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) September 2025 2 Planning Board 4 Traffic & Safety Committee 8 Village Board Work Session 6:00pm 8 Village Board Regular Session 7:30pm 10 Glen Park Joint Board 7:00pm 11 Arts, Culture & Diversity Committee 7:00pm 15 Meeting House Events Committee 6:15pm 15 Environmental Advisory Committee7:15 pm 16 Tree Board 6:00pm 16 Parks Committee Meeting 7pm 17 Zoning Board of Appeals 7pm 18 Youth & Rec 7pm 22 Village Board Work Session 6:00pm 22 Village Board Regular Session 7:30pm 23 Historic Preservation Commission October 2025 2 Traffic & Safety Committee 6:30pm 6 Planning Board 7:30pm 80 Glen Park Joint Board 7:00pm 9 Arts, Culture & Diversity Committee 7:00pm 14 Beautification Committee 1:00pm 14 Village Board Work Session 6:00pm 14 Village Board Regular Session 7:30pm 15 Zoning Board of Appeals 7pm 16 Youth & Rec 7:00pm 20 Meeting House Events Committee 6:15pm 20 Environmental Advisory Committee7:15 pm Visit the Village website at 21 Tree Board 6:00pm www.williamsvillny.gov 21 Parks Committee Meeting 7pm For Village information, news & events. 22 Comprehensive Plan Update Committee 6:30pm Follow us on 27 Village Board Work Session 6:00pm www.Facebook.com/williamsville 27 Village Board Regular Session 7:30pm 28 Historic Preservation Commission 7:00pm Comprehensive Plan Update Committee 6:30pm 2 31 Happy Halloween HUNT #1 BE IT RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2025- 2026 fiscal year: To: 001-1620-4260 Buildings/Maintenance Supplies ............................................................... $352.00 From: 001-1620-4240 Buildings/Maintenance/Paint/Carpet ......................................................... $352.00 To: 001-1640-4110 Central Garage/Service Contracts .............................................................. $531.00 From: 001-1640-4160 Central Garage/Building Repairs & Maintenance ..................................... $531.00 To: 001-5110-4161-0915 Street Maintenance/Repairs Ravo Sweeper ........................................ $74.00 From: 001-5110-4161 Street Maintenance/Repairs-Equipment ...................................................... $74.00 To: 001-7530-2000 Village Meeting House/Equipment......................................................... $4,680.00 From: 001-7530-2010 Village Meeting House/Capital Improvements ...................................... $4,680.00 To: 001-3410-4160-3401 Fire Protection/Engine 1 ................................................................ $1,495.00 001-3410-4160-3405 Fire Protection/Rescue Engine ......................................................... $328.00 From: 001-3410-4160 Fire Protection/Truck Expense ............................................................... $1,823.00 HUNT #2 BE IT RESOLVED, that payroll and vouchers in the amount of $185,878.70 covering the period from 08/25/2025 through 09/10/25 are hereby approved as follows: PAYROLL COVERING 08/25/25-09/07/25 $ 49,272.32 VOUCHERS COVERING FY 2025/2026 GENERAL FUND $ 127,065.77 SEWER FUND $ 1,605.80 GLEN PARK FUND $ 193.81 TRUST & AGENCY FUND $ 2,800.00 SEWER CONSOLIDATION PROJECT $ 4,941.00 $ 136,606.38 GRAND TOTAL $ 185,878.70 HUNT #3 BE IT RESOLVED that Luke Readling, of Williamsville, New York, is hereby appointed as an active member of the Williamsville Fire Department effective October 1, 2025. HUNT #4 RESOLVED, that the Williamsville Fire Department is hereby authorized to have James Zymanek and Holly Schiferle travel to and attend the Fire Fusion training in Charleston, South Carolina from October 14, 2025 through October 17, 2025 at an estimated cost of $1,804.00 each plus the expense of airfare for lodging and meals, to be paid from Education Expense/Travel budget appropriation line. 3 HUNT #5 WHEREAS, the Village of Williamsville Board of Trustees has determined that an increased workload in the Village Clerk's office necessitates additional administrative support to ensure efficient operations; and WHEREAS, a new part-time position entitled "Account Clerk" shall be created in accordance with the responsibilities and duties as defined by the job description developed by Erie County Civil Service, THEREFORE, BE IT RESOLVED, that a new part-time position entitled Account Clerk for the Village of Williamsville is hereby created, effective immediately. HUNT #5 RESOLVED, that Suzanne Canell, of Williamsville, New York, is hereby appointed as part-time Account Clerk effective September 23, 2025 at the rate of $29.48 per hour. CELESTE #1 RESOLVED, that the Village Clerk is hereby authorized and instructed to publish an advertisement for bids for the upgrade of the Village Hall as well as the Hutchinson Hose Fire Department located in the Village of Williamsville. Bids for the construction of the project are to be received at the office of the Village Clerk until Tuesday, November 18, 2025, at 2:00pm local time. CELESTE #2 HAHN #1 RESOLVED, that Patricia Fulwiler is hereby appointed to the Comprehensive Plan Action Committee. JACKSON #1 RESOLVED, that Bobbi Scott-Stearns is hereby appointed as Chairperson of the Arts Culture and Diversity Committee. 4