City Council

27 WEST ALLEN STREET WINOOSKI, VERMONT 05404 (802) 655-6410 CITY OF WINOOSKI (802) 655-6414 (fax) KATHERINE R. DECARREAU CITY MANAGER MAYOR SETH LEONARD COUNCILOR NICOLE MACE sleonard@winooskivt.org DEPUTY MAYOR BRIAN CORRIGAN CITY COUNCIL COUNCILOR ROBERT MILLAR COUNCILOR BRIAN SWEENEY bcorrigan@winooskivt.org Agenda Monday, June 6, 2016 6:00 p.m. Claire Burke Council Chambers I. Call To Order II. Pledge of Allegiance III. Public Comment IV. Consent Agenda a. Approval: City Council and Water/Wastewater Commission Minutes of May 16, 2016 b. Approval: Warrants as of June 2, 2016 V. City Update VI. Agenda Review VII. Regular Items: a. Approval: Development Review Board Appointments – J. Audy i. Chad Loseby – Alternate – 2 year term ii. Kevin Lumpkin – Alternate to Full Member – remainder of existing term b. Approval: Public Safety Commission Appointments – J. Audy i. Paul Rabidoux – Alternate to Full Member – remainder of existing term ii. David Casier – Reappointment – 2 year term iii. Michael Rosenberg – Reappointment – 2 year term c. Approval: Community Services Commission Appointments – R. Coffey i. Samantha Stevens – Full Member – 2 year term ii. Hal Colston – Full Member – 2 year term iii. Ronald Stotyn – Full Member – 2 year term d. Approval: Public Hearing 6:15 p.m. – Unified Land Use & Development Regulation– J. Audy e. Discussion: FY17 Treasurer Appointment – S. Leonard f. Discussion: Finance Committee Charter – J. Ticehurst g. Approval: Library Youth Services Coordinator Position Description – R. Coffey h. Approval: Chittenden Solid Waste District FY2017 Budget – K. Decarreau i. Discussion: CUSI/CCAC Financial Operation Agreement – K. Decarreau j. Discussion/Approval: Project Manager Title Change – P. Wernsdorfer k. Discussion/Approval: Engineering Intern Job Description – P. Wernsdorfer l. Approval: Capital Reserve Reassignment Request – P. Wernsdorfer VIII. Executive Session a. Audit Contract Billing Negotiation – S. Leonard IX. Adjourn MINUTES The meeting was called to order by the Mayor at 6:00 p.m. The meeting began with the Pledge of Allegiance led by Deputy Mayor Corrigan. June 6, 2016 Minutes Winooski City Council Members Present: Mayor Seth Leonard Councilors: Brian Corrigan, Brian Sweeney, Nicole Mace, Robert Millar Officers Present: Katherine Decarreau, City Manager; Carol Barrett, City Clerk; John Audy, Code Enforcement Director; Peter Wernsdorfer, Public Works Director; James Ticehurst, City Treasurer; John Choate, Utility Manager Others Present: Chad Loseby, Regina Mahoney, CCRPC; Mike O’Brien, John & Mary Wilson, Ron Stotyn, Faisal Gill, Steven Polli, Ray Crete, Nelson & Patricia Chagnon, Theodore Regula, Tom Moreau, CSWD, Susan Eddy III. Public Comment – None IV. Consent Agenda MOTION by Councilor Mace seconded by Councilor Corrigan to approve the consent agenda as presented. Voted and passed 4-0. V. City Update Ms. Decarreau gave the following updates: -Farmers Market launched on Sunday from 10:00 a.m. to 2:00 p.m. -We are working with the parking program to make changes in the parking garage -The CED team met tonight and we will be having phone interviews - Circulator – Mr. Wernsdorfer updated the Mayor and Council on the circulator. He said we are headed towards completion, the island is not present, and the stairs should be open next day or two. They will begin work on the middle of the circle and they will start tearing out the pedestrian entrance by McKee’s. He said there was an issue related to the pavers that were sent by the Company. The contract completion date states the work will be done on August 5, 2016. -Public Works is catching up on storm/ catch basins, paving in the next three weeks, line stripping and street sweeping. -Colchester Project on Malletts Bay Ave is starting the first week of July for a month. Councilor Corrigan would like to acknowledge the school for the athletic banquet that they put on. VI. Agenda Review – None VII. Regular Items: a. Approval: Development Review Board Appointments Chad Loseby – Alternate – 2 year term Kevin Lumpkin – Alternate to full member – remainder of existing term Chad Loseby - Mr. Loseby said he has lived in Winooski for a year. He said he has studied state and local government and has a love for the community. MOTION by Councilor Corrigan seconded by Councilor Millar to appoint Chad Loseby, alternate for a two year term and Kevin Lumpkin from alternate to full member remainder of existing term to the Development Review Board as presented. Voted and passed 4-0. b. Approval: Public Safety Commission Appointments Paul Rabidoux – Alternate to full member – remainder of existing term David Casier – Reappointment – 2 year term Michael Rosenberg – Reappointment – 2 year term June 6, 2016 Minutes Winooski City Council MOTION by Councilor Sweeney seconded by Councilor Millar to appoint Paul Rabidoux from alternate to full member, remainder of existing term and reappoint David Casier and Michael Rosbenberg for a 2 year term to the Public Safety Commission as presented. Voted and passed 4-0. c. Approval: Community Services Commission Appointments Samantha Stevens – Full Member – 2 year term Hal Colston – Full Member – 2 year term Ronald Stotyn – Full Member – 2 year term Mr. Stotyn said he is retired and worked as a broadcast journalist and would love the opportunity to serve in City Government. MOTION by Councilor Mace seconded by Councilor Millar to appoint Samantha Stevens, Hal Colston & Ronald Stotyn, full members for a 2 year term to the Community Services Commission as presented. Voted and passed 4-0. d. Approval: Public Hearing 6:15 p.m. – Unified Land Use & Development Regulation The Mayor thanked the City Manager, Staff, Regina Mahoney, CCRPC, and Planning Commission for all their hard work in this process. The City Manager gave an overview of the process of the Unified Land Use Regulations. She said this has been five years in the making, similar to the ordinances that we approved. We have had several meetings of the municipal/zoning codes together. We are presenting this to you for the purpose of adoption. Mr. Audy said you have been provided the latest amendments from May 26, 2016 which included minor adjustments from legal review. See attached. He said this document is a working document and keeping it up to date is a process. Mr. Audy thanked Regina Mahoney who has been the anchor of the Planning Commission, Ray Crete and others who have spent years on different segments of this. This is a very important document for the City. Councilor Millar asked what you see going forward. Mr. Audy said if approved tonight this document will be effective in 21 days. We will have an assistant on board to help assist applicants, help the DRB to understand the review of applications. Mr. Audy said we will see some applications soon. We will schedule for reviewing, zoning is 60 to 90 days and other pinch points to develop. We know there is work to be done. The City Manager said to put it into context, one we need to do internally is make sure we publish this in a way. There is a lot of administrative duty and both the code need a very clear administrative process for when they get updated. We are going to start developing a list of priorities from the commissions and council and we will start talking with people. The Planning Commission is starting to work on Economic Development Plan and then they will start to look at updating the municipal plan. Councilor Mace said we will also be seeing some housing studies at some point which is an opportunity for us to re- examine other house needs. Mr. Polli, property owner has two minor tweaks that could help alleviate this. It pertains to access for a driveway for new development that has to come perpendicular to the City road. This cuts out the potential for development and exiting properties in Winooski. I don't think it was intended. It’s something I’m very aware of and it has become a stumbling block. It’s something that has become very expensive because it has ended up in Environmental Court. I’m not talking about spot zoning I’m talking about general through out the City. You have situations where you have existing driveways that come at an angle not perpendicular and the way the code is written right now is that it makes for any potential development of these properties. My seconded question is regarding the calculation of parking spaces. If you have an existing property and you can’t completely comply but you are in the grander scheme of things and taking up more off street parking your making the situation a better situation that’s not addressed in the zoning rules. The Mayor asked if these two items were logged. Mr. Audy said he has seen them and our attorney was not able to connect all the dots. There is still a question of timing of how it came to this hearing. There needs to be some legal review of our material changes to what was presented and put out to the public. The Mayor explained the process and we would ask that you follow up with John with the wording so he can send it off for legal review. Mr. Polli asked how quickly the changes can be done. The Mayor said from a process stand point that what were talking about. How can we be really creative, that isn’t quite in place yet? In terms of the way zoning is updated there is a very strictly low path that needs to take. Mr. Audy said it starts at the Planning Commission and they will hear the changes and ultimately recommend those changes. He said to be fair I think it is 60 to 90 days change process. It goes to Planning, Warned, Council, and Warned and then we have a hearing. Mr. Wilson of Spring St said the two issues that were brought up tonight are very beneficial thing for us. MOTION by Councilor Corrigan seconded by Councilor Mace to approve the Unified Land Use & Development Regulation as presented. Voted and passed 4-0. June 6, 2016 Minutes Winooski City Council The Public hearing ended at 6:40 p.m. and the Regular City Council reconvened at 6:40 p.m. e. Discussion: FY17 Treasurer Appointment The Mayor said we have a timeline for the treasurer’s position to expire at the beginning of each fiscal year. We have received a letter for James Ticehurst expressing interest in continuing upon that process. I wanted to see if you folks felt the need for us to go through and additional process. In the charter we are allowed to re-appoint a treasurer for up to 3 years. This will be Jim’s third one year term. Do you folks want to do any additional process outside of that? The City Manager reminded the Mayor and Council in the new charter those three years has been removed and just be careful because the corrections to the new charter on not on line yet. The Mayor said he met with Robert and Jim concerning the job description. He said it’s not the perfect accurate reflection for the percentage of duties and time that is being spent. Councilor Corrigan said there is no concern with Jim continuing. I feel Jim has been very informative for us and with the staff. Councilor Millar said he is quite pleased to continue to work with Jim for another year. Jim does a lot more than most folks would be able to do. We need to have a position that is sustainable. The Mayor said we are getting more than what is to be expected. See attached Treasurer Position Description. f. Discussion: Finance Committee Charter Mr. Ticehurst presented the Charter for Finance Committee. He said this is a very valuable and important function in the City. He spoke with two people who are interested and he is going to talk to the Business Ed class to see if they can recommend a student. The connection to the high school is good. He asked that they would consider when looking at this charter for the Finance Committee is that you have a liaison from this Council, right now Robert is the liaison. I would say if that would be considered one of the positions, it’s your decision to do what you want. He’s the person who really is the eyes and ears on the committee. As treasurer my job is to be supportive to the committee to move in the right direction. The Mayor said a couple quick points is one thing under authority we added audit because when we heard back from the auditor was it might be beneficial for what they describe as an audit committee. It seems like a strain to try to create four different financial committee’s of different types so we included the words audit in here for a reason. So this group can act as a group that can help on applicants, potential auditors and also review the audit. We also changed the monthly meeting to no less than quarterly. He also said the committee may also be assigned other works projects. Keeping with same thing that we discussed a couple different times we haven’t really defined it or started to put in boundaries. When we were talking about this group we kind of thought that good orientation for this group would be to have that as a project charter. This would be the group that looks at long term debt and thinks about a capital plan. If this looks good the Mayor said we should start advertising this week. The City Manager also said this group has proven valuable. Councilor Sweeney has a concern about this committee. I think this is a pretty technical field. It’s a pretty standard format for committee’s to do this. I’m sure we are trying to find people with a finance background and if some people don’t have that background they are also valuable because you get those questions. At the same time if you get a board with just people without any finance background that maybe adding more of a challenge. I think we should have something in there to say that they have some kind of financial expertise in this field. The Mayor said we can define the committees work which will be focused on financial matters and finance and policy practice and some experience and level of knowledge and understanding will be required. h. Approval: Chittenden Solid Waste District FY2017 Budget Mr. Moreau said he is the exiting General Manager and will be done in two weeks. He said CSWD is an 18 member community and 1 town is 1 vote. CSWD is submitting the operations budget and also a capital budget for approval. He said the increase is up 1.1% and that is for salaries and benefits. See attached budgets. Councilor Millar asked how the contribution works. Mr. Moreau said 1/3 is sale of materials 1/3 tax on trash and we charge residents and nothing against the tax budget. Mr. Moreau said he 15 of the towns has approved the budget and he still has 3 meetings to attend. Mr. Ticehurst said he is a former employee of CSWD and there hasn’t been a better General Manager than Tom Moreau. MOTION by Councilor Corrigan seconded by Councilor Mace to approve the Chittenden Solid Waste District FY2017 budget as presented. Voted and passed. g. Approval: Library Youth Services Coordinator Position Description MOTION by Councilor Millar seconded by Councilor Sweeney to approve the Library Youth Services Coordinator Position Description as presented. Voted and Passed 4-0. See attached description. June 6, 2016 Minutes Winooski City Council i. Discussion: CUSI/CCAC Financial Operation Agreement The City Manager said we have a Financial Operations Agreement. We are working together with CUSI/CCAC. This is a formal agreement between CUSI/CCAC and the City of Winooski. Ms. Aldieri said there are several revisions of the Policy Board and we also have procedural elements to incorporate. The City Manager said this is a very necessary thing and that we have stepped up. See attached Financial Operation Agreement. The Mayor called for a 7:30 recess of the City Council Meeting and to open the Water/Waste Water Commission meeting at 7:30 p.m. The meeting reconvened at 7:48 p.m. j. Discussion/Approval: Project Manager Title Change The City Manger said this is the same job description it is just a title change to Public Works Staff Engineer/Project Manager. See attached. MOTION by Councilor Millar seconded by Councilor Sweeney to approve the title change to Public Works Staff Engineer/Project Manager as presented. Voted and passed 4-0. k. Discussion/Approval: Engineering Intern Job Description The City Manager said this is a new job description for the Civil Engineering Intern. See attached. MOTION by Councilor Sweeney seconded by Councilor Millar to approve the Civil Engineering Intern job description as presented. Voted and passed 4-0. l. Approval: Capital Reserve Reassignment Request. Mr. Wernsdorfer is requesting approval for re-assignment of Reserves – See attached. The Mayor asked where the actual money goes to the asset management piece. Mr. Choate said mostly software and engineering time. Mr. Wernsdorfer said it’s everything that is associated with implementation. The part that isn’t capital is already completed and that was done under professional services. Councilor Millar asked where you anticipate putting the second speed control signs. Mr. Wernsdorfer said that is up to Mike Cram and Joe Shaw. Councilor Sweeney asked if the $20,000 gets it done. Mr. Wernsdorfer said it won’t get us fiber all the way up to the shop with the current system. I’m trying to work out a separate vendor arrangement there to accomplish that. The Mayor said in the future instead of making it sound like these are needs were going to be working on. It would be good to explain in a document fashion the status the projects were in and why we’re moving the money. If we’re moving the money for the sake of moving the money which is what we’re doing it’s not really allocating to commit towards new projects. Ms. Aldieri said the only money on there that is spent would be the two items that I dis-allowed is operating cost, and not of the other funding has already been spent. MOTION by Councilor Millar seconded by Councilor Corrigan to approve the Capital Reserve Reassignment request as presented. Voted and passed 4-0. VIII. Executive Session a. Audit Contract Billing Negotiation MOTION by Councilor Corrigan seconded by Councilor Millar to go into Executive Session to discuss audit contract and also invite the City Manager and that no other business will be conducted. Voted and passed 4-0. MOTION by Councilor Millar seconded by Councilor Mace to adjourn City Council meeting at 8:28 p.m. Voted and passed 4-0. ATTEST:_________________________ City Clerk June 6, 2016 Minutes Winooski City Council