City Council

27 WEST ALLEN STREET WINOOSKI, VERMONT 05404 (802) 655-6410 CITY OF WINOOSKI (802) 655-6414 (fax) RAYMOND S. COFFEY INTERIM CITY MANAGER MAYOR SETH LEONARD DEPUTY MAYOR BRIAN CORRIGAN mayor@winooskivt.org CITY COUNCIL COUNCILOR NICOLE MACE COUNCILOR ROBERT MILLAR COUNCILOR BRIAN SWEENEY Agenda Tuesday, January 3, 2017 6:00 p.m. Claire Burke Council Chambers I. Call To Order II. Pledge of Allegiance III. Public Comment IV. Consent Agenda a. Approval: City Council Minutes of December 19, 28 & 29, 2016 b. Approval: Payroll Warrant 12/4/16-12/17/16 and Accounts Payable Warrant as of 12/29/2016 c. Update: Office Manager Job Description d. Update: Recreation Part-Time Staff Job Description e. Update: Fire/Code Job Description • Asst. Fire Marshall • Asst. Fire Marshal/Fire Captain • Fire Captain (Fire Operations) • Fire Lieutenant • Part-Time Firefighter • Per Diem Firefighter V. City Update VI. Agenda Review VII. Regular Items a. Discussion: Budget Presentation: Budget Assumptions, Revenue, Administration – R Coffey b. Discussion: WCDC Discussion – R Coffey c. Discussion: RFP for Development on Lot D – R Coffey d. Approval: City Manager Selection Final Interview Schedule and Supporting Assessment Documents - S Leonard VIII. Executive Session a. Amendment to VSAC PILOT Agreement b. VSAC Parking Agreement c. Winooski Hotel LLC IX. Adjourn Minutes of January 3, 2017 Winooski City Council Page 1 of 4 www.winooskivt.org  MINUTES The meeting was called to order by the Mayor at 6:00pm. The meeting began with a moment of silence for Nicholas Cusson-Ducharme followed by the pledge of allegiance led by Deputy Mayor Brian Corrigan. Members Present: Mayor Seth Leonard Councilors: Brian Corrigan, Brian Sweeney, Nicole Mace, Robert Millar Officers Present: Ray Coffey, Interim City Manager; John Audy, Code Enforcement Director; Angela Aldieri, Assistant City Clerk; Kirstie Paschall, Interim Community Services Director; Heather Carrington, Community and Economic Development Director; Others Present: Colleen Sullivan; Joseph Landen; Chris Lamothe; Catherine Dingle, MSK; Liam Murphy, MSK; III. Public Comment No public comment was made. IV. Consent Agenda Consent agenda was split into two items to consider the minutes from December 19th separately due to the absence of Councilor Sweeney. MOTION by Deputy Mayor Corrigan seconded by Councilor Mace to approve the minutes of December 19th as presented. Voted and passed 3-0-1 with Councilor Sweeney abstaining. MOTION by Councilor Mace, seconded by Councilor Sweeney to approve the remaining consent agenda as presented. Voted and passed 4-0. V. City Update Mr. Coffey announced that City employee Tenzin Nehsang became a father on Christmas day to Tenzin Losel. Tenzin is expected to return to work later this month. Mr. Coffey went on to review the meeting schedule for this month. On January 9th the meeting will be held at the Fire Station, on January 17th at the Senior Center, on January 23rd at the Public Works garage and back at City Hall on January 30th. These meetings will be warned on our website and through social media. Mr. Coffey expressed kudos to Julie Hulburd for her work on the City Manager search in the midst of the buys year end. VI. Agenda Review There were no changes to the order of the agenda. Minutes of January 3, 2017 Winooski City Council Page 2 of 4 www.winooskivt.org VII. Regular Items a. Discussion: Budget Presentation: Budget Assumptions, Revenue, Administration – R Coffey Mr. Coffey stated that as in the past the City will present the budget by division. Tonight the presentation will focus on the proposed revenues and administrative budgets. Mr. Coffey went on to outline changes within the department that have occurred in the last year including the conversion to using the Readsoft document management system for invoices and the hiring of Heather Carrington as the Community and Economic Development Director. He reviewed future plans for the department that include revision of the fee chapter in the ordinance and the continued exploration of accepting credit cards in the office. The basic assumptions used to create the budget were reviewed followed by a presentation of the organizational chart for the department. Mr. Coffey presented the proposed revenues for the new year highlighting changes to tax revenue due to grand list growth and an increase in parking ticket revenue to better reflect past receipts. He stressed that the goal is not to increase tickets issued but to align revenue expectations with what the actual experience has shown. Mr. Coffey went on to review the proposed expenses. Major changes noted included the pooling of general supplies and training and the proposal to use payments being made in the coming year on the Winooski Community Development Corporation (WCDC) note to fund the Community and Economic Development position. He noted that within the regional programming budget the primary cost driver was a 10% increase to the Green Mountain Transit assessment. Mr. Coffey then reviewed the items on the add/restore list that relate to this division noting the importance of particular items to staff. Discussion regarding the proposed communications assistant position and the transportation funding followed. b. Discussion: WCDC Discussion – R Coffey Mr. Coffey reiterated that the proposed budget includes leveraging the repayment of the WCDC note to fund Community and Economic Development in the City. He noted that there is not change to the intent of the fund use. Keeping the WCDC as a City entity rather than a stand alone entity that may have different strategic visions has advantages. Currently the WCDC is made up of the Council as trustees. Discussion regarding not using the fund as a piggy bank, how the communications assistant position fits with the intent of the funding, and how the funding would be used followed. It was noted that this would be used to bridge the gap until the end of the TIF and at that point Council could continue to support the WCDC through the annual budget process. c. Discussion: RFP for Development on Lot D – R Coffey Mr. Coffey stated this item has been before the Council at various time and is currently being used for surface parking. A housing study has been completed and a parking study is underway with the results to be presented at the February 6th meeting. A public meeting to comment on parking is being scheduled for the 3rd week in January as well as another stakeholder meeting. Mr. Coffey is seeking to move forward with a draft of a request for proposal to develop the lot. Discussion regarding the larger picture of the potential move of City Hall, other available lots, and the planning commission follow up on the housing study followed. Consensus of Council was to move forward with a draft that will come back to Council for review at a future date. d. Approval: City Manager Selection Final Interview Schedule and Supporting Assessment Documents - S Leonard Mayor Leonard stated that this was reviewed during the last Council meeting. He noted some errors in the schedule required correction. The meeting with the Police Department will be from 3:30p-4:10p and the meeting with Community Services from 4:15p-4:55p. At 5:45p the candidate would give a presentation open to the public at City Hall. Front Porch Forum and other social media notification have been shared. Minutes of January 3, 2017 Winooski City Council Page 3 of 4 www.winooskivt.org MOTION by Deputy Mayor Corrigan, seconded by Councilor Millar to approve the City Manager Selection Final Interview Schedule and Assessment Documents as amended. Voted and passed 4-0. VIII. Executive Session MOTION by Councilor Mace, seconded by Councilor Sweeney to enter executive session with Ray Coffey, Catherine Dingle, Liam Murphy, and Angela Aldieri at 7:50pm to discuss VSAC’s PILOT and parking agreements and strategy on how to proceed regarding the Winooski Hotel LLC project in light of the fact that these items relate to contract negotiations that would put the City at a disadvantage if discussed in open session. Voted and passed 4-0. It was noted that during executive session no action would be taken and that Council would only reconvene to adjourn. IX. Adjourn MOTION by Councilor Mace, seconded by Councilor Sweeney to adjourn the City Council meeting at 9:35pm. Voted and passed 4-0. ATTEST: ___________________________ Assistant City Clerk Minutes of January 3, 2017 Winooski City Council Page 4 of 4 www.winooskivt.org