City Council

27 WEST ALLEN STREET WINOOSKI, VERMONT 05404 (802) 655-6410 CITY OF WINOOSKI (802) 655-6414 (fax) RAYMOND COFFEY INTERIM CITY MANAGER MAYOR SETH LEONARD COUNCILOR NICOLE MACE sleonard@winooskivt.org DEPUTY MAYOR BRIAN CORRIGAN CITY COUNCIL COUNCILOR ROBERT MILLAR COUNCILOR BRIAN SWEENEY bcorrigan@winooskivt.org Agenda Monday, January 9, 2017 6:00 p.m. NOTICE CHANGE IN LOCATION CITY COUNCIL MEETING WILL BE HELD AT THE WINOOSKI FIRE STATION LOCATED AT 120 MAIN ST I. Call To Order II. Pledge of Allegiance III. Public Comment IV. Consent Agenda a. Approval: City Council Minutes of January 3, 2017 b. Approval: Payroll Warrant 12/18/16-12/31/16 and Accounts Payable Warrant as of 01/06/17 V. City Update VI. Agenda Review VII. Regular Items a. Approval: Wiffle Classic Scheduling and Rain Date – H Carrington b. Discussion: Budget Presentation: Public Safety – R Hebert & J Audy c. Discussion/Approval: Assignment of FY016 Operating Surplus – R Coffey d. Approval: City Manager Selection – S Leonard e. Discussion: City Manager Parameters of Contract Negotiation – S Leonard VIII. Adjourn MINUTES The meeting was called to order by the Mayor at 6:00 p.m. The meeting began with the Pledge of Allegiance led by Deputy Mayor Brian Corrigan Members Present: Mayor Seth Leonard Councilors: Brian Corrigan, Brian Sweeney, Nicole Mace, Robert Millar Officers Present: Ray Coffey, Interim City Manager; Carol J. Barrett, City Clerk; John Audy, Code Enforcement Director; Richard Hebert, Police Chief; Heather Carrington, Community and Economic Development Director; Angela Aldieri, Staff Accountant; Kirstie Paschall, Interim Community Services Director; John Spittle, Fire Chief; Julie Hulburd, Human Resources Director. Others Present: January 9, 2017 Agenda Winooski City Council Alex Cameron, Erika Bailey, George Gamelin, Winooski Firefighters; Michael Rosenberg, Paul Rabioux, Ira Flateman, Winooski Public Safety Commission. III. Public Comment – None IV. Consent Agenda MOTION by Councilor Mace seconded by Councilor Corrigan to approve the consent agenda as presented. Voted and passed 4-0. V. City Update Mr. Coffey stated it was a very busy week and also enjoyed bringing the candidate around the City. VI. Agenda Review There were no changes to the agenda. VII. Regular Items a. Approval: Wiffle Classic Scheduling and Rain Date Ms. Carrington said she received a request from the event organizers requesting to change the event date and the addition of the rain/snow date. The original date was scheduled for April 28, 29 & 30, 2017. They would like to change it to the weekend of April 21, 22 & 23, 2017 and that the rain date is approved for the weekend of April 28, 29 & 30, 2017. MOTION by Councilor Corrigan seconded by Councilor Millar to approve the scheduling change and rain date as presented. Voted and passed 4-0. b. Discussion: Budget Presentation: Public Safety Chief Hebert gave a power point presentation on the Police Dept Budget. See attached. He explained the budget and the increase is due to salary and budgets. He also went through the 10 line item roll up. He also discussed the add/restore items. He said the Police Union Insurance is to protect them civilly and criminally. He would like to restore training and try to make it whole. The specialized supplies are ammo and taser supplies. He also explained what CUSI, DEA Task Force and Part time Detective do for us. The officers who are in the positions come back well rounded. He also said there is no staffing impact, but overtime is running over. Councilor Mace asked where the timing was on a signed contact. He said the contract has expired 189 months ago. Part of this was we went from the IBEW to the FOP and then Deac left. We are in negotiations are making great progress. We are closer to having a deal. Mr. Audy gave a power point presentation on the Fire Dept Budget. See attached. He explained the Code Enforcement and the Fire Dept outcomes and plans. Mr. Audy said we have implemented Commercial Inspections, re-write of the municipal ordinance, developed Form Base Code and purchased firehouse software. He explained how the software works. Chief Spittle said we purchased a new pickup truck. We are in the final stages of getting all the equipment on it. We will be able to take this to trainings with all the apparatus instead of having to use several different vehicles. We will be writing policy and procedures for the truck. Mr. Audy said we hired a part-time chief, started to transition administrative duties, drafted a re-org plan, started to implement Fire House software and implement I-AM-Responding Mr. Spittle said we have two monitors. This software helps firefighters use the information at a glance to know there they have to go. It sends out messages, keeps track of our apparatus. We would like to request for tablets to be put into the fire trucks. The meeting was recessed at 6:40 p.m. due to a fire call. The meeting reconvened at 6:50 p.m. Mr. Audy explained the Service Calls and what each one represents. He also said there are no adds to this year’s budget. We suspended the budget presentation and went on to item c. January 9, 2017 Agenda Winooski City Council c. Discussion/Approval: Assignment of FY016 Operating Surplus. Mr. Coffey submitted the FY016 Operating Surplus. See attached. There was lengthy discussion concerning the surplus. Mr. Coffey said everything here is a one time cost with the exception of the upgrade to Office 365. He said there is a one time cost to transfer from the old to new. The Mayor said what we have not done here, is in the future is we have to have policies and procedures for this. We need to make a decision sooner on when and how do we want to come forward with operation surplus. Councilor Mace asked how much of this was on the add/restore list. Mr. Coffey said this was not part of the discussion what so ever. The Mayor said this would be a discussion item tonight and we can bring it back at the next meeting. We returned to Item B Budget Presentation at 7:20 p.m. Mr. Audy explained the 10 line item roll-up. He said this budget is combined with code enforcement and fire dept. and is managed by the Director. Mr. Spittle said the per diem has been well received and re-assigning of crews. Mr. Rosenberg, Chairperson of the Public Safety Commission said the commission supports the budget this year. He explained the strategic thinking about the budget going forward. We haven’t addressed the consequences of all the adds to the City. We believe we need to increase the Police Dept. staff, add new equipment to the Fire Dept and also new facilities for Police and Fire. We hope when you’re out of the TIF we can start using the money. Council Mace said she appreciates the need of the conversation. I agree timing needs to work and thank you for your time. d. Approval: City Manager Selection e. Discussion: City Manager Parameters of Contract Negotiations MOTION by Councilor Corrigan seconded by Councilor Mace to go into Executive session at 7:45 to discuss City Manager Selection and City Manager Parameters of Contract Negotiations and to also invite Julie Hulburd and that we will come back to regular session as presented. Voted and passed 4-0. The meeting reconvened at 8:15 p.m. d. Approval: City Manager Selection The Mayor said since July we have engaged in a long public process to try and fill Deac’s position. Results of that came to conclusion and we had two finalists suggested to council and one who dropped out, so we have one finalist left from the pool. We felt this finalist met the best needs of the City. With that the council is considering tonight whether or not to enter into negotiations with that person. I want to thank a lot of people who played a big role in that process. Staff has done an amazing job over the last few months; leadership is amazing and had done a fantastic job keeping the organization going. Ray, we can’t thank you enough for all the work that you have done. Julie, thank you for the tremendous amount of time you spent on this process. MOTION by Councilor Millar seconded by Councilor Mace to enter into negotiations with Jesse Baker under the terms that we discussed. Voted and passed 4-0. The Mayor said we will have conversation and engage in those discussions. e. Discussion: City Manager Parameters of Contract Negotiations The Mayor said we talked about what some of those parameters looked like and Julie, the Attorney and I will be drawing up a proposal with Jesse and come to terms. MOTION by Councilor Millar seconded by Councilor Sweeny to adjourn at 8:20 p.m. Voted and passed 4-0. ATTEST:_______________________________ City Clerk January 9, 2017 Agenda Winooski City Council