Development Review Board

12/16/2021 - Minutes I. Call to Order Members Present: Kevin Lumpkin, Chair; Aaron Guyette; David Weissberger; Elsie Goodrich City Staff Presen: Eric Vorwald Guests Present: None Call to Order by: Kevin Lumpkin Meeting Start Time: 6:34 PM Minutes Recorded by: Eric Vorwald II. Changes to the Agenda None III. Public Comment None IV. Approve Previous Meeting Minutes Decision: 3 – 0 Motion by: Mr. Guyette Second: Ms. Goodrich Minutes/Notes: Motion to approve the minutes as presented. V. Rules of Procedure Update Decision: 3 – 0 Motion by: Ms. Goodrich Second: Mr. Guyette Mr. Vorwald provided an overview of the proposed amendments to the rules of procedure and indicated that these were discussed at a previous meeting, but no action was taken due to a lack of members present. Mr. Lumpkin asked if there were any questions. No questions were offered. Mr. Lumpkin asked for a motion. A motion was made to adopt the changes to the rules of procedure as presented. VI. CY 2022 Submission Schedule (Mr. Weissberger joined the meeting at this time). Mr. Vorwald provided an overview of the submission schedule and noted that this was a routine item to provide guidance to the public on when materials would need to be provided to the City in order to meet statutory deadlines for  VI. CY 2022 Submission Schedule (Mr. Weissberger joined the meeting at this time). Mr. Vorwald provided an overview of the submission schedule and noted that this was a routine item to provide guidance to the public on when materials would need to be provided to the City in order to meet statutory deadlines for meeting warnings and notifications. He indicated that the submission deadline for the January meeting was moved up on the calendar to limit submissions being delivered to the City over the holiday break when most staff were not in the office. This change would give staff an additional week in advance of the holidays to prepare meeting notices including the public hearing warning. Mr. Lumpkin asked if this needed to be approved. Mr. Vorwald indicated that it did not, but the Board could approve it if they saw fit. The members decided to accept the submission schedule without a formal vote. VII. End of Year Discussion for Members Mr. Vorwald indicated that he wanted to include time on the agenda for members to provide any thoughts on the year including what staff could do to better prepare the members, and that a future joint meeting with the Planning Commission will be discussed. Mr. Lumpkin indicated that he thought it be best for him to step down as Chair to allow others to engage in leadership of the DRB. He also indicated that he would like to stay on the DRB, but maybe as an alternate to allow Ms. Goodrich to take on a full membership position. Ms. Goodrich thanked Mr. Lumpkin for his words but indicated that, while she would appreciate being a full member, did not want Mr. Lumpkin to feel obligated to step down. Mr. Vorwald asked if this was as formal announcement, and Mr. Lumpkin indicated that we wanted to discuss this again at a future meeting when more members, including the Vice-Chair, were present. Mr. Vorwald also indicated that he would check the terms for Mr. Lumpkin and Ms. Goodrich to see when they would be eligible for reappointment. No other comments were offered. VIII. City Updates None IX. Other Business Mr. Vorwald stated that the deadline for submissions for the January meeting was December 17 th . He indicated that, while he’s been in discussions with an applicant, he didn’t expect the submission deadline to be met. With that, informed the Board that the next meeting would be on February 17 th . X. Adjourn Motion by: Mr. Guyette Second: Ms. Goodrich Meeting End Time: 6:46 PM