Winooski Memorial Library Committee

2/1/2024 - Minutes I. Call to Order Members Present: Prudence Dorthey, Collette Khajehali, Taliah Bennett, Colleen Moore, and Lauren Read City Staff Present: Nate Eddy and Ray Coffey Call to Order by: Lauren Meeting Start Time: 6:35 PM Minutes Recorded by: Collette Handouts Provided: Yes (revised version of policy below) II. Approve Previous Meeting Minutes Decision: Approved Motion by: Prudence Second: Colleen III. Public Comment None IV. Committee Member Updates None V. Library Updates Monthly stats l Programming is the same; this Saturday at 12pm will host members of Winooski City Council and School Board to answer questions on school and city budget. l Stats for January – Slower this month with folks coming through the door. On the other hand,online news/electronic books & media usage is way up. l Staffing – community service staff (CSS) has continuing to assist. 120 hours have been covered by CSS since July 2023. Kirstin will attend The Public Library Association (PLA) conference in April 2024 in Columbus, OH. l Barcoded 4,000 library items so far. l Grant Updates – applied for grant from CLiF for $500. VT Dept of Libraries opened the grant for 16.4M dollars by U.S. Treasury Dept. Applications opened a few days ago and close on March 12, 2024. Capital projects only that must have a focus on internet access, telehealth information, education, connecting with providers. WML need to create more space would apply. WML is working with CHT to complete the application and apply. Projects must be completed by December 31, 2026. Will need a letter of support from the Chair of the Library and a letter of support from the City Council as well as the Friends of the Winooski Memorial Library. Dad Guild. WML will gather and collect and memorialize  grant for 16.4M dollars by U.S. Treasury Dept. Applications opened a few days ago and close on March 12, 2024. Capital projects only that must have a focus on internet access, telehealth information, education, connecting with providers. WML need to create more space would apply. WML is working with CHT to complete the application and apply. Projects must be completed by December 31, 2026. Will need a letter of support from the Chair of the Library and a letter of support from the City Council as well as the Friends of the Winooski Memorial Library. Dad Guild. WML will gather and collect and memorialize all the support from the community as it can get. l City Council approved the proposed budget at Jan 22 meeting. Good news for WML – included for 14 additional hours per week for clerk. A value of $18,000. l Friends of WML is still in the works to gather the group. Building Update – Feb 20 th City Council meeting will go for approval for a resolution and an agreement with CHT - agreement to work toward the sale with CHT. Also will be working on detailing of the financing. Grant will be helpful with the project if we can obtain that. More discussions on how the project will unfold. Nov 1, 2024 targeted as a kick off date. Not sure if that will happen – so tentative at best. VI. Final Approval of Draft Intellectual Freedom Policy Decision: Approved Motion by: Prudence Second: Lauren Reviewed the revised version of the policy document. The Library Committee approved the document. https://www.winooskivt.gov/DocumentCenter/View/7974/Library-Intellectual- Freedom-Policy VII. Review of Updates to the Vermont Statutes and Standards Related to Libraries Nate sent documents. Nate provided recommendations by the State regarding leaning on the Vermont Statutes and Standards related to the libraries. Nate provided some standards for Library Committees and Library Trustees and adhering to those. No major changes. There is a section on Patron Confidentiality and when a library would share patron records with someone else (i.e. parent requesting the records of a child in their care. Ex. This would apply for Children 16 and under would be an exception. Vermont is challenging this to change the age to 12.) VIII. Other Business Nothing of significance to report (NSTR). IX. Adjourn Motion to Adjourn: Taliah, Second by: Colleen