City Council

Governmental Body: Winterset City Council Date of Meeting: October 21, 2024 Time of Meeting: 7:00 PM Place of Meeting: City Hall – 124 W Court Ave The public is welcome and encouraged to attend this meeting. PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and manner set out. The tentative agenda for said meeting is as follows: 1) Call to Order, Pledge of Allegiance, Roll Call, Adopt Agenda 2) Consent Agenda a) City Council Meeting minutes from October 7, 2024 b) Utility Board Meeting minutes from September 16th, 2024 c) Winterset Municipal Utilities report d) Liquor License renewal Git N Go Convenience Store Class B 3) Receipts, Filings, and Affidavits a) Claims in the amount of $357,911.54. 4) Reports from City Boards and Departments a) Madison County Development Group Executive Director Ryan Marquardt b) Winterset Airport Board Chairperson Dave LaGrange c) Winterset/USW Wastewater Superintendent Nic Smith d) City Administrators Report 5) Presentations a) Strand WWTF Final Design 6) Public Comment 7) Public Hearing a) Public hearing on proposal to enter into a General Obligation Corporate Purpose Loan Agreement 8) Resolutions a) Resolution No. 2024-53 taking additional action on proposal to enter into a General Obligation Corporate Purpose Loan Agreement, setting date for the sale of Bonds and authorizing the use of a preliminary official statement in connection therewith b) Resolution No. 2024-54 Approving Sewer Rates 9) Mayor and Council Discussion Adjournment DATE POSTED: October 18, 2024 Andrew Barden, City Administrator/City Clerk The City Council of the City of Winterset, Iowa, met on October 21, 2024, in accordance with the above Notice and Call of Public meeting. The meeting was called to order at 7 P.M. by Mayor Leners and recited the pledge of allegiance. PRESENT: Michael Cook, Michael Eller, Mike Fletcher, Mary Ann Orr ABSENT: Christopher Fairholm The Mayor asked for a motion to adopt the presented agenda. There being no further additions or deletions to the agenda and no further discussion, Council Member Fletcher made a motion, seconded by Council Member Orr. On roll call vote, all Council Members present voted Aye. Whereupon the Mayor declared that the motion carried. Consent Agenda City Council Meeting minutes from October 7, 2024 Utility Board Meeting minutes from September 16th, 2024 Winterset Municipal Utilities report Liquor License renewal Git N Go Convenience Store Class B The Mayor stated that the minutes of October 7, 2024, City Council meeting were previously distributed to the Council Members for their review. There being no further discussion; a motion was made to approve the Consent Agenda by Council Member Orr and seconded by Council Member Eller to approve the minutes as submitted. On roll call vote, all Council Members present voted Aye.  Whereupon the Mayor declared that the motion carried. Receipts, Filings, and Affidavits The claims submitted are in the amount of $357,911.54. The Mayor called for a report on the claims. Council Member Orr stated that she reviewed the claims and moved to approve the following list of claims. Council Member Cook seconded the motion. On roll call vote, all Council Members present voted Aye. Whereupon the Mayor declared that the motion carried. GENERAL POLICE: Payroll Account, salaries 10,260.21 Payroll Account, salaries 33,588.44 911 Custom, protective vest 1,222.00 Bowman Body Shop, vehicle repairs 1,340.00 Brandon Douglas, reimb safety boots 192.55 Entenmann Rovin Co, badges 986.90 Lanny’s Auto, vehicle repair 43.00 Card Services, name badge/mtg exp/Halloween bags/postage/tools/office sup 554.56 FIRE: Agriland FS Inc., gasoline 499.62 Martin Marietta Agg, rock 534.98 MMIT Business Solutions Group, copier maint 40.00 Regan Rater, window cleaning 250.00 Verizon, cellular service 318.95 Waste Mgmt of Iowa, garbage service 27.27 ADMINISTRATION: IA Municipalities Workers Comp, work comp premium 7,181.16 Tom Leners, reimb mtg expenses 495.14 Mainstay Systems of Iowa LLC, server 4,605.00 The Shopper, pub 185.47 Winterset Madisonian, pub 629.96 BUILDING INSPECTOR: Payroll Account, salaries 2,482.40 GARBAGE FUND SOLID WASTE/GARBAGE: Payroll Account, salaries 1,232.28 Payroll Account, benefits 205.93 Waste Mgmt of Iowa, garbage service 35,890.58 INTERNAL SERVICE FUND ADMINISTRATION: Sam Anker, reimb mileage 44.22 First Citizens Bank & Trust Co, copier lease 292.09 Granite Telecommunications, phone service 189.86 GreatAmerica Financial Services, server lease 317.93 MMIT Business Solution Group, copier maint 1,067.04 Waste Mgmt of Iowa, garbage service 28.32 ROAD USE TAX ROADWAY MAINTENANCE: Payroll Account, salaries 8,354.63 Brittains Std Parts, hdw supplies 237.15 IA Assoc of Municipal Utilities, safety training 914.65 Integrity Sales Inc., safety lights 413.45 MidAmerican Energy Co, gas service 49.24 CenturyLink, phone service 218.67 Vermeer Sales & Service Inc., cutter teeth 234.72 Waste Mgmt of Iowa, garbage service 110.82 STREET CLEANING: Payroll Account, salaries 268.00 SEWER UTILITY FUND SANITARY SEWER: Payroll Account, salaries 1,755.37 Payroll Account, benefits 293.05 CINTAS Corp, first aid supplies 29.01 CIT Sewer Solutions, manhole repairs 4,539.81 Continental Research Corp, cleaning supplies 1,135.92 Hawkins Inc., chemicals 296.75 IA Assoc of Municipal Utilities, safety training 914.64 IA Municipalities Workers Comp, work comp premium 65.81 Microbac Laboratories Inc., lab testing 655.50 US Water Service Corp, contract labor 27,011.00 Waste Mgmt of Iowa, garbage service 411.82 SEWER IMPROVEMENT PROJECT FUND SANITARY SEWER: Eocene Environmental Group, ACM survey 7,700.00 Strand Assoc Inc. engineer fees 120,870.00 SEWER BOND SINKING FUND SANITARY SEWER: Iowa Finance Authority, interest/reg fee 29,692.50 DS/2015 GO BOND FUND ROADWAY MAINTENANCE: UMB Bank, NA, interest 3,875.00 DS/2016 GO BOND FUND ROADWAY MAINTENACE: UMB Bank, NA, interest 814.00 SIDEWALKS: UMB Bank, NA, interest 319.00 ADMINISTRRATION: UMB Bank, NA, interest 1,595.00 DS/2018 GO BOND FUND ROADWAY MAINTENCE: UMB Bank, NA, interest 22,475.00 DS/2019 GO BOND FUND ECONOMIC DEVELOPMENT: UMB Bank, NA, interest 9,850.00 TRUST & AGENCY POLICE: Payroll Account, benefits 5,590.09 ADMINISTRATION: Payroll Account, benefits 2,084.11 ROADWAY MAINTENANCE: Payroll Account, benefits 1,451.72 Receipts for the previous month: General Fund - $104,719.36 Special Revenue Fund - $168,822.42 TIF Special Revenues Funds $16,798.63 Debt Service Funds - $3,733.21 Capital Project Funds - $980.00 Enterprise Funds - $158,220.06 Reports from City Boards and Departments Madison County Development Group Executive Director Ryan Marquardt provided a written report to the Mayor and Council highlighting RLF Funds, Awards, and status of applications. Winterset Airport Board Chairperson Dave LaGrange was absent from the meeting. Mr. LaGrange stated that a written report including increasing numbers of student flyers and land purchase is underway. Winterset/USW Wastewater Superintendent Nic Smith provided a monthly maintenance report and the final E coli testing was completed. Continuing to maintain sewers, predominately in the areas around town where street projects will be occurring. City Administrator Barden reported to the Mayor and Council items including a return from vacation, preparing for the City Council Work session and City Council Meeting. Presentations Strand WWTF Final Design Taylor Hopper from Strand and Associates presented the final design of the Wastewater Treatment Facility. The Presentation included the upgrades or replacements of major components or processes at the WWTF. Hopper presented a timeline of events, tentative construction schedule, and proposed completion. Public Comment – Individuals wishing to speak shall sign up prior to the meeting. When called upon please stand and give your address for the record. Each person may speak for up to three minutes. Please professionally and tactfully express your specific concerns and do not disrespect individuals. The Mayor noted that no one had signed up for public comment at this time. Public Hearing Public hearing on proposal to enter into a General Obligation Corporate Purpose Loan Agreement A motion was made by Council Member Fletcher to enter into a Public Hearing as advertised. The motion was seconded by Council Member Eller. There being no further discussion; On roll call vote, all Council Members present voted Aye. Whereupon the Mayor declared that the motion carried. Public Hearing was entered at 7:36 p.m. An Affidavit of Notice of Public Hearing was on file. No Written protest had been received. No Public were present to speak on the matter. A motion was made by Council Member Cook to exit Public Hearing as advertised the motion was seconded by Council Member Orr. There being no further discussion; On roll call vote, all Council Members present voted Aye. Whereupon the Mayor declared that the motion carried. Public Hearing was entered at 7:37 p.m. Resolutions A motion was made by Council Member Eller to approve Resolution No. 2024-53 a RESOLUTION TAKING ADDITIONAL ACTION ON PROPOSAL TO ENTER INTO A GENERAL OBLIGATION CORPORATE PURPOSE LOAN AGREEMENT, SETTING DATE FOR THE SALE OF BONDS AND AUTHORIZING THE USE OF A PRELIMINARY OFFICIAL STATEMENT IN CONNECTION THEREWITH the motion was seconded by Council Member Cook. There being no further discussion; On roll call vote, all Council Members present voted Aye. Whereupon the Mayor declared that the motion carried. RESOLUTION NO. 2024-53 RESOLUTION TAKING ADDITIONAL ACTION ON PROPOSAL TO ENTER INTO A GENERAL OBLIGATION CORPORATE PURPOSE LOAN AGREEMENT, SETTING DATE FOR THE SALE OF BONDS AND AUTHORIZING THE USE OF A PRELIMINARY OFFICIAL STATEMENT IN CONNECTION THEREWITH WHEREAS , the City of Winterset (the “City”), in Madison County, State of Iowa, pursuant to the provisions of Section 384.24A of the Code of Iowa, heretofore proposed to enter into a general obligation corporate purpose loan agreement (the “Loan Agreement”) and to borrow money thereunder in a principal amount not to exceed $4,500,000, pursuant to the provisions of Section 384.24A of the Code of Iowa, for the purpose of paying the costs, to that extent, of (a) constructing street, water system, storm water drainage, sanitary sewer system and sidewalk improvements; (b) acquiring and installing street lighting, signage and signalization improvements; (c) acquiring and equipping vehicles for the municipal police department; and (d) acquiring and equipping vehicles for the municipal fire department, and pursuant to law and duly published notice of the proposed action has held a hearing thereon on October 21, 2024; and WHEREAS , a Preliminary Official Statement (the “P.O.S.”) has been prepared to facilitate the sale of General Obligation Corporate Purpose Bonds, Series 2024 (the “Bonds”) to be issued in evidence of the obligation of the City under the Loan Agreement, and it is now necessary to make provision for the approval of the P.O.S. and to authorize its use by PFM Financial Advisors LLC, as municipal financial advisor (the “Municipal Advisor”) to the City; and  WHEREAS , it is now necessary to set the date for the sale of the Bonds, to make provision for the advertisement thereof and to delegate authority for the finalization of such sale; NOW, THEREFORE, Be It Resolved by the City Council of the City of Winterset, Iowa, as follows: Section 1. The City Council hereby determines to enter into the Loan Agreement in the future and orders that the Bonds be issued correspondingly at such time, in evidence thereof. The City Council further declares that this resolution constitutes the “additional action” required by Section 384.24A of the Code of Iowa. Section 2. The City staff are hereby authorized to take such action as shall be deemed necessary and appropriate with the assistance of Dorsey & Whitney LLP, as the City’s disclosure counsel (the “Disclosure Counsel”) and the Municipal Advisor, to prepare the P.O.S. describing the Bonds and providing for the terms and conditions of their sale, and all action heretofore taken in this regard is hereby ratified and approved. Section 3. The use by the Municipal Advisor of the P.O.S. in substantially the form as has been presented to and considered by the City Council is hereby approved, and the Municipal Advisor and Disclosure Counsel are hereby authorized to prepare and use a final Official Statement for the Bonds substantially in the form of the P.O.S. but with such changes therein as are required to conform the same to the terms of the Bonds and the resolution, when adopted, providing for the sale and issuance of the Bonds, and the City Administrator is hereby authorized and directed to execute a final Official Statement for the Bonds, if requested by the Municipal Advisor. The P.O.S. as of its date is deemed final by the City within the meaning of Rule 15(c)(2)-12 of the Securities and Exchange Commission. Section 4. Sealed bids for the purchase of the Bonds shall be submitted, as set forth in the P.O.S., received and canvassed on behalf of the City until 10:00 a.m. on October 29, 2024, at the office of the City Administrator, at the City Hall, in the City. The Municipal Advisor is hereby authorized and directed to disseminate the notice of said sale, in compliance with the Internal Revenue Service regulations governing “Issue Price” determinations, such notice to minimally contain information regarding Establishment of Issue Price set forth in the “Terms of Offering” attached to the P.O.S. and to be in such form as the Municipal Advisor may deem to be appropriate. Section 5. The City Council hereby delegates to the City Administrator and Finance Officer the authority to review such bids received and, with advice from the Municipal Advisor and Disclosure Counsel, to award the sale of the Bonds to the bidder presenting the lowest True Interest Cost to the City, provided that such True Interest Cost does not exceed 6.5%. The City Administrator is hereby authorized to execute such documentation on behalf of the City as may be necessary to give effect to such award. Section 6. Pursuant to Section 75.14 of the Code of Iowa, the City Council hereby authorizes the use of electronic bidding procedures for the sale of the Bonds through PARITY®, and hereby finds and determines that the PARITY® competitive bidding system will provide reasonable security and maintain the integrity of the competitive bidding process and will facilitate the delivery of bids by interested parties under the circumstances of this bond sale. Section 7. Further action with respect to the final approval of the Loan Agreement and the issuance of the Bonds is hereby adjourned to the City Council meeting scheduled for November 18, 2024. Section 8. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Section 9. This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law. Passed and approved October 21, 2024. Thomas J. Leners, Mayor ATTEST: Andrew Barden, City Administrator/City Clerk A motion was made by Council Member Fletcher to approve Resolution No. 2024-54 a RESOLUTION APPROVING SEWER RATE INCREASES the motion was seconded by Council Member Eller. There being no further discussion; On roll call vote, all Council Members present voted Aye. RESOLUTION NO. 2024-54  RESOLUTION APPROVING SEWER RATE INCREASES WHEREAS The City of Winterset manages and operates an independent sewer utility; and, WHEREAS the Facility needs renovations and reconstruction due to the facility reaching its useful life; and, WHEREAS the revenue of such utility needs to be adjusted for future financial obligations and current operating expenses exceed the current revenue; and, BE IT RESOLVED by the City Council of the City of Winterset, Iowa the sewer rate shall be increased for all accounts by ten percent; and, BE IT FURTHER RESOLVED that the Mayor and City Administrator are hereby authorized to execute these increases on the first bill in November 2024. Passed and approved this 21st day of October 2024. Thomas J. Leners, Mayor ATTEST: Andrew Barden, City Administrator/City Clerk Mayor and Council Discussion The Council expressed appreciation for the work session on Friday including experts, guests, and City Staff’s effort. Further congratulations were given for a successful Covered Bridge Festival. Volunteers and staff were applauded, and the hard work was recognized. City Attorney Rosien updated the Mayor and Council relative to outstanding situations. One was resolved and one is being negotiated. The Adjournment There being no further business, Council Member Orr then made a motion to adjourn the meeting. The motion to adjourn was seconded by Council Member Cook. All Council Members present voted Aye. Whereupon the Mayor declared that the motion carried, and the meeting was adjourned at 7:45 p.m. Thomas J. Leners, Mayor ATTEST: Andrew Barden, City Administrator/City Clerk