Winterset Municipal Utilities Board of Trustees

NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: October 21st, 2024 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Ryan Marquardt, MCDG 6. Watershed discussion 7. Water main replacement bond info, Chip Schultz Northland Securities 8. 2025 budget discussion 9. Set date for CY 2025 budget hearing 10. Lakeview Country Club discussion 11. Water Superintendent Report 12. Electric Superintendent Report 13. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on October 21st, 2024, in accordance with the above Notice & Call of Public Meeting. Chairman Wendy Frost called the meeting to order with the following Members of the Board in attendance. PRESENT: Steve Montross, Wendy Frost, Gary Emmert ABSENT: Others in attendance, Mike Ham, Utility Water Superintendent, Jay Gibson, ASST. Utility Electric Superintendent, Ryan Marquardt, Tim Palmer, Chip Schultz. Chairman Frost asked for approval of the agenda. Trustee Montross made a motion to approve the agenda. Seconded by Trustee Frost. On a voice vote the motion carried. Chairman Frost stated the minutes from the September 16th, 2024, meeting had been provided to the Board. Trustee Emmert moved to approve the minutes. Seconded by Trustee Montross. On a voice vote the motion carried. Mr. Benshoof was asked to give his report to the Board. Mr. Benshoof stated that he has been working on adding names to the Great Iowa Treasure Hunt. Mr. Benshoof reported that a preconstruction meeting was held for the watermain replacement project on 8th Ave & Highway 92. Mr. Benshoof stated that he has been working on the 2025 budget. Chairman Frost asked for a report on the MCDG. Mr. Marquardt presented a written report on his monthly activities and discussed possible development opportunities with the Board. Chairman Frost asked for a report on the watershed. Mr. Palmer discussed current projects within the watershed and possible funding sources for future projects. Chairman Frost asked Chip Schultz of Northland Securities to present information on a possible bond for water main replacement project. Mr. Schultz discussed with the Board the different options available and how they would affect future payment structures.  The Chairman asked the staff to provide information regarding the proposed CY 2025 budget. A period of time was spent discussing estimated revenues and expenditures for CY 2025. The Board and staff discussed the budget and how it affected the set of goals and projects set for the coming year. The consensus of the Board was to make no changes to the preliminary CY 2025 Budget as presented. Mr. Benshoof asked the board to set the hearing date for CY 2025 budget hearing for November 18, 2024. Trustee Montross moved to set the budget hearing date for November 18, 2024. Trustee Emmert seconded the motion. On a voice vote, the motion carried. Mr. Benshoof was asked to address the next agenda item, Lakeview Country Club discussion. Mr. Benshoof discussed researching property lines and easements in relation to the Country Club. After discussion, the Board instructed Mr. Benshoof to continue looking into this matter. Mr. Ham was asked to give his report on the Water Department. Mr. Ham stated they have completed another round of PFAS testing. Mr. Ham reported that he has submitted the lead service line inventory to DNR. Mr. Ham stated that they continue to change out meters to radio read. Mr. Gibson was asked to give his report on the Electric Department. Mr. Gibson reported that the current line loss is 5.27%. Mr. Gibson stated that cutovers on the south alley project are almost complete. Mr. Gibson reported that there were no problems during Covered Bridge Festival this year. Mr. Gibson stated that they are continuing to change out meters to radio read. Trustee Emmert stated that he had reviewed the claims. Trustee Emmert moved to approve the following list of claims. Seconded by Trustee Montross. Roll call vote: AYES: Montross, Frost, Emmert NAYS: None UTILITIES ELECTRIC PLANT: Breedings Hardware, hdw supplies 115.61 CenturyLink, phone service 225.74 CINTAS First Aid & Safety, first aid supplies 11.33 City of Winterset, salaries 2,254.70 Iowa Fire Equipment Co, extinguisher repairs 497.00 MidAmerican Energy, gas service 364.38 MidAmerican Energy, gas service 431.05 Quality Car Care, battery 307.95 SIMECA, purchase power 234,493.07 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Agriland FS Inc., gasoline 552.13 Breedings Hardware, hdw supplies 494.00 Capital City Equipment Co, hdw supplies 65.04 Card Services, camera monitoring 64.18 Carquest of Winterset, hdw supplies 162.86 CenturyLink, phone service 69.92 CINTAS First aid & Safety, first aid supplies 156.46 City of Winterset, salaries 22,757.54 Crystal Clear Water, safety supplies 18.82 ECHO Group Inc., line supplies 1,575.21 Electromark, line supplies 371.27 Hi-Line Inc., hdw supplies 280.90 Iowa Assn of Municipal Utilities, safety dues 2,259.18 Iowa Fire Equipment Co, extinguisher Co, extinguisher repairs 438.50 Iowa One Call, locates 19.80 MidAmerican Energy, gas service 7.27 MidAmerican Energy, gas service 7.27 VanWert Co, line supplies 5,267.22 WESCO, line supplies 1,263.84 Wiegert Disposal, garbage service 30.00 ACCOUNTING/COLLECTION: Abigail Lee, deposit refund 125.00 Alexander Lentell, deposit refund/interest 126.13 Brandi Morris, deposit refund/interest 128.78 Brett Toncar, deposit refund/interest 125.63 Christian Ogle, deposit refund/interest 126.13 City of Winterset, reimb internal 839.75 City of Winterset, reimb sewer/reimb garbage 22,164.64 City of Winterset, reimb SR/GA 357.77 City of Winterset, salaries 2,874.80 Clairissa O’Regan, deposit refund/interest 125.63 Clearent LLC, CR/DB fees 3,813.13 Delpha Trindle, deposit refund/interest 125.63 Demi Eble, deposit refund/interest 125.63 Dennis Erdman, deposit refund/interest 126.13 Donald Plant, deposit refund/interest 125.63 DRIG LLC, deposit refund/interest 126.76 Elizabeth Downing, deposit refund/interest 125.63 Erin Lord Adem, deposit refund/interest 126.13 Erin Wood, deposit refund/interest 126.13 Estes Construction, deposit refund 125.00 F & M State Bank, deposit slips 51.73 Haley Thompson, deposit refund/interest 126.36 Hallary Nielson, deposit refund/interest 126.13 Jake Hackley, deposit refund/interest 125.63 Janet Williams, deposit refund/interest 127.52 Jared Hanson, deposit refund/interest 125.63 John Fontana, deposit refund/interest 126.76 Judith Peters, deposit refund/interest 129.13 Kade Forsyth, deposit refund/interest 125.63 Katarina Mills, deposit refund/interest 125.63 Kerry O’Brien, deposit refund/interest 125.63 Kristene Higgins, deposit refund/interest 126.89 Larry Wright, deposit refund/interest 126.13 Lisa Thornburg, deposit refund/interest 126.13 Lloyd Huffer, deposit refund/interest 130.19 Madeline Gude, deposit refund/interest 127.63 Mary Woosley, deposit refund/interest 125.73 Mason Shoemaker, deposit refund/interest 126.89 Matt Jensen, deposit refund/interest 127.24 Megann Grissom, deposit refund/interest 126.89 Melissa Staples, deposit refund/interest 125.63 Michael Drabek, deposit refund/interest 125.63 Nicholas Henrichs, deposit refund/interest 125.63 Postmaster, postage 150.79 Postmaster, postage 849.90 Raeayn Warren, deposit refund/interest 125.63 Robet Hughes, deposit refund/interest 125.63 Sheleen Monroe, deposit refund/interest 127.62 Susan Steinbach, deposit refund/interest 79.27 Tate Ewing, deposit refund/interest 125.63 Tawnya Berry, deposit refund/interest 125.63 Thomas Michelson, deposit refund/interest 125.63 William Daggett, deposit refund/interest 125.83 Winterset Municipal Utilities, deposit forf/interest forf 1,006.79 Winterset Municipal Utilities, deposit forf/interest forf 1,263.92 Yvonne Nadler, deposit refund/interest 125.63 Zach Nuzum, deposit refund/interest 125.63 ADMINISTRATION: City of Winterset, benefits 12,439.12 City of Winterset, reimb HRA 3,275.19 City of Winterset, reimb internal 839.74 City of Winterset, salaries 2,761.53 City of Winterset, transfer 16,810.00 IA Municipalities Workers Comp, work comp premium 1,108.32 Madison Co Chamber of Commerce, EVP contribution 468.75 Water Fund, reimb utilities 4,292.00 Winterset Madisonian, pub 107.73 TRANSFERS: Electric System Improvement, transfers 163,447.43 Electric Revenue Bond Sinking, transfers 27,278.34 ELECTRIC REVENUE BOND SINKING FUND DEBT SERVICE: American State Bank, bond redemption/interest 300,670.00 ELECTRIC SYSTEM IMPROVEMENT FUND DISTRIBUTION: ECHO Group Inc., alley project 375.60 Martin Marietta Agg, rock 711.29 WESCO, alley project 1,509.28 WATER PLANT: Agriland FS Inc, chemicals/gasoline 537.97 Breedings Hardware, hdw supplies 75.11 Calgon Carbon Corp, chemicals 2,094.29 Card Services, camera monitoring/battery backup/phone service/software 525.46 CCP Industries Inc., paper products 319.60 Chem-Sult Inc., chemicals 29,153.75 CINTAS First Aid & Safety, first aid supplies 272.12 City of Winterset, salaries 8,788.18 Electric Pump, Ro repairs/raw pump station repairs/ags repairs 3,880.32 IA Dept of Natural Resources, annual fee 115.00 Iowa Fire Equipment Co, extinguisher repairs 977.00 PVS DX Inc, chemicals 3,044.44 State Hygienic Laboratory, lab testing 626.00 United States Plastic Corp, hdw supplies 34.68 USA Blue Book, hdw supplies/chemicals 3,498.56 Verizon, data service 72.70 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 3,128.40 DISTRIBUTION: AECOM Technical Services Inc., computer modeling 3,925.65 Agriland FS Inc., gasoline/grass seed 531.09 Breedings Hardware, hdw supplies/paint 419.97 Card Services, trash pumps 712.62 CenturyLink, phone service 69.92 CINTAS First aid & Safety, first aid supplies 136.55 City of Winterset, salaries 6,966.83 Electric Pump, AGS/RAW pump repairs 696.75 Iowa Fire Equipment Co, extinguisher repairs 438.50 Iowa One Call, locates 19.80 Logan Allen reimb safety boots 169.59 MidAmerican Energy, gas service 7.27 MidAmerican Energy, gas service 7.27 Wiegert Disposal, garbage service 30.00 Winterset Municipal Utilities, utilities 1,163.60 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 839.74 City of Winterset, salaries 2,874.79 Clearent LLC, CR/DB fees 3,813.12 F & M State Bank, deposit slips 51.72 Postmaster, postage 150.79 Postmaster, postage 849.89 ADMINISTRATION: City of Winterset, benefits 8,576.23 City of Winterset, reimb HRA 2,594.68 City of Winterset, reimb internal 839.74 City of Winterset, salaries 2,761.54 City of Winterset, transfers 1,190.00 IA Municipalities Workers Comp, work comp premium 1,182.71 Madison Co Chamber of Commerce, EVP contribution 156.25 Winterset Madisonian, pub 107.73 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Waer System Improvement Fund, transfer 5,000.00 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 UTILITIES TOTAL REVENUE ELECTRIC: $540,545.22 WATER: $219,468.74  The date of the next regular meeting is set for 8:30 AM, Monday, November 18th, 2024, at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. ______________________________ _ Wendy Frost, Chairman Attest: ____________________________________ Steve Benshoof, General Manager