City Council

Mayor Council President Councilors cmw^ood T. Scott Harden Bruce Nissen John Miner JairoRios-Campos Lynnea Amend re WOOD VILLAGE CITY COUNCIL MINUTES MARCH 24, 2022 PRESENT Mayor T. Scott Harden, Council President Bruce Nissen, and Councilors John Miner and Jairo Rios- Campos, City Attorney JeffCondit, Director of Public Works John Niiyama, Director of Finance Seth Reeser, Assistantto the City ManagerEmeline Nguyen, and interested parties. ABSENT City ManagerGreg Dirks CITIZENCOMMENTS (NON-AGENDA ITEMS) None. CONSENTCALENDAR A. City Events . 24thAnnual City NiteOut Minercommented that he appreciatesstaffis including SnowCapand expandingthe list oforganizations for the event. Rios-Camposcommented hewould like to see cultural inclusionforentertainment, Upon motion by Miner, seconded by Rios-Camposand passing4-0, the ConsentCalendarwas approved. PROCLAMATION:PARKINSON'SAWARENESSMONTH Harden made a proclamation to dedicate April as Parkinson's Awareness Month. Harden thanked Kevin Mansfield for bringing awareness to Parkinson's Disease. Manfield stated that he was diagnosed in 2001 and joined a support group of45 individuals. Mansfield stated that he became an advocate for Michael J. Fox Foundation and that there is a need to create a new support group in Greshamthat meets on Tuesday. Minerthanked Mansfieldfor hisworkandfor addressingmedicationcostsforthosewholive on social securityor fixed income. City Council Minutes March 24, 20221Page 1 DISCUSSION:TINYHOME/RVCODE Small Wins Planning (SWP) from Portland State University presented an additional housing options code update for Tiny Homes on Wheels (THOWs) and Recreational Vehicles (RVs). Niiyama introduced the team, including Oliver, Hall, Coffey, Goodman, and Huck, who worked on the THOW project. Goodman stated the project was introduced to look into housing options for Wood Village residents in need and address houselessness. In response to the rise in rents and housing shortages, it was brought to Council's attention to add the Tiny Home/RV code update to FY 21-22 Annual Performance Plan. Goodman stated that although HB 2001 addresses middle-housing but could provide more affordable housing options. The code update intends to look into additional and affordable housing options in the form ofTHOWs and RVs that would help support adult children moving back home, seniors who need to be neartheir caregivers, minimalists, and those experiencing financial hardships.Goodmanstatedthat48%ofWoodVillageresidents live in a one-unitstructure, 17% live in twoor more unit structures, and 35% live in mobile homes or other unit types. Adding a legal code update would address affordabilityand additionalhousing. The Council had no questions. Goodman stated that THOWs and RVs are practically the same, and the only difference is that RVs have a motor, andthe suggestedcode is written to allowone THOWand not parked in the right-of-way. Miner and Mott asked for clarification that the RV cannot be parked in front ofthe house. Goodman responded it could only be pah<ed on the side or behind the home, and some cities have done something similar, like the City of Ojai, Fresno, Oakland, Bend, Portland, and San Luis Obispo. Huckfacilitated a discussionduringthe second halfofthe presentation. Huckstated that SWPwrotethe codeas habitual spaces that would provide property owners with additional housing opportunities and obtain emergency shelter, companionship, or rental income from tenants or family members in either the THOW, RV, or the principal unit. Huckaddedthatthe proposed codewould require basestandardsto be met like utility hookups, setbacksand separationdistance, upkeep, placement, height, andshort-term rental. Miner asked to clarify the short-term rental definition. Huck responded that the definition adds flexibility where the owner could live in the THOW, RV, or principal unit that could work both ways. Huck asked the Planning Commission and Council for direction on whether there should be two or more THOWS or RVson a single property. Currently, it'swrittento allowone. Mott respondedthat he's unsureofwantingoneand nottwo. Miner commented he is more concerned about the process of getting public input, although he supports the idea of livable and affordable housing. Miner added he would like to see what other cities are implementing this code, how long, andwhatissuesthey experienced. Mott agreed andwould liketo see more dataand howTHOWSwould bemaintainedandenforced. Hardencommented that heenvisioned an RVparkwith sewerandelectric hookup. Rios-Campos commented he is concerned about some who may take advantage ofthis opportunity to make extra cash and asked ifADUs are allowed in mobile home parks. Niiyama responded, no. Rios-Campos commented that the people who would benefit from this code are homeowners and agreed with Miner to get publicinput. City Council Minutes March 24, 2022 | Page 2 Huckasked ifsewerandelectricity should be required ifTHOWor RVhassolar panelsordoesn'thavea toilet. Miner suggested requiring it. hluck asked for direction ifthere should be design requirements if visible from the street. Miner suggested looking into othercities if it's a requirement. Hardensuggested heightrequirements would matter. Mottcommented there should be screening. Huckaskedfordirection ifthere should bean applicationforthe replacementor removal ofthe THOW. Miner suggestedthatthereshould be an applicationfordesign requirementsas well. Goodmancommented that having an applicationis a greatwayoftracking. Reeseraskedif the currentcode allows peopleto rentthe space. Goodman responded, yes, it's written in the short- term rental language. Reeser added that the rental income tax is something to look into. Harden agreed and commented that the short-term rental code is meant to be habitual by the property owner. Rios-Campos asked ifsomeone were to have a hookup to an existing unit, a permit would be required. Niiyama responded, yes, it hasto be inspected, and if it goesto the house, there's no system developmentcharge. Huckaskedfordirection if THOWsshould only stay in the LRzoneorexpand in otherareas, Niiyamacommented it wasthe staffs recommendationto keep it in the LRzone. Harden asked ifthe code for mobile homes could be changed. Reeser responded that the single-family lots in the Town Center and Riverwood are currently unable to have THOWs and RVs. Harden commented it would be challenging to fit a THOW or RV in those areas. Minersuggestedleaving LR7.5 and LR12alone. Rios-Camposand Hardenagreed. Huck stated that the Public Open House is scheduled for April 25, 2022, and would present to the Planning Commissionon May31, 2022, City Councilon June 14, 2022, anddistribute promotional materialson June 15, 2022. Niiyamaaskedwhenit wastime for adoption and if Councilwould like a joint or separatemeeting. Miner suggested that having the open house is critical, and there should be a public hearing before a decision is made. Hardencommented thatthe hearingtoday is the sameas the open house, and if residentswantto providetheir input, attend tonight's meeting or the Planning Commission on May 31, 2022. Rios-Campos commented having opportunities for public input would align with Goal #8: Intentional Community Engagement. In addition, Rios-Campossuggested having a separateopen housefordifferentlanguagesand having the matehals translated. Hardenaskedforthe timeline, Reeserrespondedthat HB 2001 is scheduled on April 27, 2022, and looked into splitting the dates. City Council Minutes March 24, 2022 | Page 3 Harden commented he would like to get the code completed before SWPgraduation. Minersuggestedgettingthe publicmeetingscheduled, havingthe primarygoalofcollecting publicinput, and adjusting the calendar if necessary. Rios-Camposoffered to volunteerwithoutreach and agreedthat it should be intentional. Niiyama stated this would be brought back to discuss the next steps for public outreach with Dirks. DISCUSSION: HB 2001 Reeserpresented an updateon HB 2001 to discussthe nextsteps. Reeserstated thatsince HB 2001 waspassed, it's mandated by the state, and ifthe City does not adopt its own code by June 30, 2022, it would automatically defaultto the state's code. HB 2001 addressesthe middlehousing, includingduplex, quadplex,townhomes, cottage housing,andADUs. Reeserstated that MIGdid a densityanalysisandwas presented in October2021.While a parcel may be identifiedas a potential locationfor middle housing, manyfactors must be met before redevelopment occurs, including the willingness ofthe property ownerto sell and/or redevelop the property, mari<et readiness for newunits, the return on investment, and difficultiesofconsolidatingparcels. Reeseraddedthat most parcelswon't fully redevelop butcould addADU/Duplexovertime. Reeserstated that someofthe codestaffis proposing isto not require a design reviewhearingandcan requireclear and objective design elements, applicable to street-facing units only. Reeser added that the elements could be revised. However, 20% ofstreet-facing walls must be windows or entrance doors, rooftypes could include open or boxgable, hip, hipandvalley, or Dutchgable, flator shed style roofdesignsare not permitted, and at leastfour(4) of the following itemscould be roofdormer, balcony, baywindow,recessed entryway, coveredentryway, andopen porch. Oneofthe key revisionsis thatthe DesignReviewwould applyto newunitsfacingthe streets. Reeseraddedrequiredelements forsetbacksandsite coverage includeschangingthe front setbackfrom 20feetto 10 feet, the side setback remains the same, changing the rear setback from 30/25 feet to 20 feet for corner lots, and changingmaxsite coveragefrom 35/40%to 45%.Additionally, townhomeswitha minimum lot sizeof 1, 500square feet regardless ofzone, can have a 0 feet setback on the attached wall side. Reeserstated thatthe draftcodefor parkingoutlinesoneto four units is onespace per unit, multi-dwelling unitsare not permitted in LRzones, no additionalparkingspacescan be requiredwherean existing unitexists, and street parking credits must be granted. Reeser stated the draft code for additional items like cottage housing would be revised to match state requirements and wouldexplicitly requireadditionalutility serviceto eachstructure. Minerasked if parkingcould beeliminated in the front yard. Reeserrespondedthatthe housewould haveto be moved. Minerasked ifthe landscapecould beeliminated. Niiyamaresponded ifthe minimum site coverageand setbacksare met. Harden asked for clarification on the maximum site coverage, Reeser responded the coverage was changed from 35/40% to 45%. Hardencommented ifthe site coverageis at40%, there's notenoughspaceto build. Reeserrespondedthat MIG pointedouttherewould not beenoughspacefor Riverwood, butthe OriginalVillagecould beconfigured. S. Dirksaskedifthe site could be builtat 45 feet. Harden respondedthatresidentialis 35 feet, City Council Minutes March 24, 20221 Page 4 Reeser stated that the Public Open House is scheduled in April, and if an additional workshop is needed to move forwardwiththeadoptionhearing,itwould bescheduledin late-Mayorearly-Juneasa possiblejointadopting hearing. There were no questions or comments. WithnofurtherbusinesscomingbeforePlanningCommission,the PlanningCommissionadjournedat7:41 pm. DIRECTOR OF PUBLICWORKS REPORT NiiyamareportedforFebruary.Niiyamastated bannerswerereplaced,andstafforderedbannerreplacements;the UrbanFloodSafety& WaterQualityDistrict(UFSWQD)isgetting readyfora rateanalysisandwill provideanupdate inthefuture.Otherupdatesincludemonthlymeterreading,smartbenchinstallationiscomplete, anddevelopments arein progresswithBurgerKingconvertingto Starbucks. Inaddition,JerseyMike'sandTheJointaremoving towards a certificate of occupancy. Rios-Campos asked ifthere was a timeline for Jersey Mike's. Niiyama responded, not at this time. Niiyamastatedthat15 permitswereissued,and59 inspectionswerescheduled. Rios-CamposaskediftherewereanyupdatesonThe Byway. Niiyamarespondedthatthereare no updateson tenants yet. Miner asked about Chick-Fil-A. Niiyama responded it was moving along at the Town Center. Niiyamaconcludedthatwaterproductionwas13,593,553gallons, system losswas11.38%,andwaterconsumption was 12,046, 106gallons. DIRECTOR OF FINANCE REPORT Reeser stated all the reports and updated capital are in the packet. Reeser stated that the Supplemental Budget meetingis scheduledforApril 19, 2022,andthere aresomeadditionalCCTVandhousekeepingwork. Reeseradded thatthe CitymovedforwardwithitsfirstshutoffsonTuesdayaftertwo(2) years.Staffnotifiedbusinesses,had automatedcalls, andfollowedupwithindividualswhowerestill outstandingon Mondayafternoon.Therewere33on the shutoff list, and decreased to 22. Reeser stated that stafftook the extra steps to make sure individuals were contacted and ended with 10 shutoffs that day. One ofthe homes was likely flipped by Zillow, and the other is an arrangementwith a co-tenant. Hardenasked howmanyindividualspaidandhowmanyappliedfortheprogram. Reeserrespondedabouttwo-thirds (2/3) endedupapplyingforthe program,andaboutseven(7) oreight(8) paid. Inclosing, ReeserstatedthattheCityspent$82,000duringthisfiscalyearandwill provideanestimateon howmuch it would cost if the program were to run until June at the next meeting. Mineraskedif manyindividualsutilizedthe programaftercontactwasmade. Reeserresponded,yes. Rios-Camposaskedhowmanyindividualswereontheshutofflistwherestaffhadto doan initialoutreach, Reeser responded aboutthree (3) orfour (4), wheresome applied through CARESonce, and others wereon the shutoff list before COVID. The Council had nofurtherquestionsorcomments. City Council Minutes March 24, 2022 | Page 5 CITY MANAGER REPORT None. CITYATTORNEYREPORT None. MAYOR& COUNCILCOMMENTS Hardenand Minerrequested to putan announcementfor Ukrainesupport in the newsletterthat providesdetailson howto donateto the Ukrainian Bible Church. Nguyen asked if Harden or any Councilmembers would like to craft a letter. Rios-Campos suggested asking the UkrainianBibleChurchiftheywould like to writea letter. Mineraskedaboutputting togethera community litter pickup. Nguyen respondedthatshebroughtthis item up with the West Columbia Gorge Rotary Club to be considered a project, and Wood Village is already added as a location. Nguyenaddedthatthe project is in discussionforthe nextsteps. ADJOURNMENT With no further business coming before the Council, the Council adjourned at 8:03 pm. T. Scott Harden MAYOR ATTEST: Seth Reeser CITYRECORDER City Council Minutes March 24, 20221 Page 6