City Council

^ -^ Mayor Council President Councilors cm'OFWood T. Scott Harden Bmce Nissen John Miner JairoRios-Campos LynneaAmend Village WOODVILLAGECITYCOUNCIL MINUTES APRIL14, 2022 PRESENT MayorT. ScottHarden, Council PresidentBruce Nissen,andCouncilorsJohn MinerandJairoRios- Campos, CityAttorney JeffCondit, Director of PublicWorks John Niiyama, Director of FinanceSeth Reeser,Assistantto the City ManagerEmelineNguyen,and interested parties. ABSENT City ManagerGreg Dirks CITIZEN COMMENTS (NON-AGENDA ITEMS) None. UKRAINESUPPORT Harden read the Letter of Condemnation in support of Ukraine and introduced Slavic from the Ukrainian Bible Church. Slavicthankedcommunitymemberswhocameoutto theirservicea fewweeksagoto showthe importance ofsupport to the Ukrainian community. Slavic stated they sent volunteers on behalfofthe churchto Polandand Ukraineto helpwith rescuingindividualsfromthe conflict. Slavicaddedthere are about 2, 000 refugees who are being assisted by US volunteers, and the pastor himself would also be there for his family. Harden requested to contribute $1, 000from the Council Discretionary to support this effort and stated it's rare for the Mayor to make a motion. Upon motion by Harden, seconded by Miner and passing 4-0 to approve $1, 000 from Council Discretionary to support Ukraine. Miner commented that he is pleased to make a contribution for a good cause and thanked the church staff for their sen/ice. Jairowanted staffto follow up withthe Ukrainian Bible Church and advertise the nextfundraising dinner. Slavic asked what they can do to support the community. Harden stated the City always has need of volunteers forevents and wewould keep the church informed ofupcoming community events. Harden and Miner both wanted to build a partnership with the Ukrainian Bible Church. City Council Minutes April 14, 2022 | Page 1 PUBLICSAFETYREPORT Hakalareported for March.Hakalastatedtherewere39theftsandhasdoubled, possiblydueto catalytic converters being stolen in stores, private homes, or other areas. Harden commented that there were two (2) catalytic converters stolen at Treehill. Hakalastatedtrafficaccidentsoccuron Sundayeveningsbetween5:00- 6:00pmwhenpeopleare coming backonweekendsandWednesdays.Hakalaaddedmosttrafficissuesareat 223rdand Glisan, 235th and Sandy, 184, Arata Blvd., and all the main intersections. Rios-CamposcommentedthattheSheriffsteam hasdonea greatjob respondingand performingwellness check in the community. Miner commented he appreciates the team for being proactive at traffic stops and asked if there are other techniquesin trafficstopsifa trafficlightcan'tbe installed. Hakalarespondedthathedoesn'thavean answer and would have to think about it. Hakala added they still plan to enforce the crosswalks and hope it would lead to more comDliance. REVIEWOFBILLSPAID:MARCH2022 A. Contracts: $2, 500 - $50, 000 . Northwest Irrigation Contractors: 238th Median ODOTProject- $4, 840 . Rick's Custom Fencing & Decking: Arata Fence Repair on Wood Village Blvd/238th -$8,750 Rios-CamposaskediftheCitywouldbeableto purchaseadditionalfencingpanels. Niiyamaresponded that it hasbeendiscussedwiththevendorandstorageis an issue. Mineraskedhowlong it wouldtaketo receivethefencingpanels. Niiyamarespondedthatitwouldtake a while. CONSENTCALENDAR B. City Council Minutes . January 11, 2022 Upon motion byRios-Campos,secondedbyMinerand passing4-0,the ConsentCalendarwasapproved. RESOLUTION7-2022:ZIPLYFIBERFRANCHISEAGREEMENT Niiyamapresented Resolution7-2022on theZiply FiberFranchiseAgreement. NiiyamastatedthattheCity hasa contractwithZiplyandthecompanyplansto moveawayfromcableto fiberin citylimitsofWood Village.Niiyamastated Section5.26 inthe municipalcodeoutlinesthatthetelecommunicationfranchise agreementandthe exhibitwasprovided byZiply. Currently, the budgetaryimpactsare additionalrevenue from thefranchisefeesandapplicabletaxeswhichisseven percent(7%) ofthegrossincomein Wood Village limits as stated in ExhibitA. Niiyama stated that staff recommended approving the franchise agreement. Mineraskedifthere are anystipulationsoffeesforconsumers. Niiyamarespondedit isstrictly between Ziplyandthe consumer. City Council Minutes April 14, 20221 Page 2 Upon motion by Miner, seconded by Rios-Campos and passing 4-0, Resolution 7-2022 was approved. DISCUSSION:ESSENTIALWORKER'SPAY Reeser presented on the Essential Worker's Pay. Reeser stated that the staffreport in the Council packet outlines the essential worker's pay. The intent is to recognize the additional workload for employees who worked to keep the City open during the pandemic while neighboring cities were closed. Reeser stated that staff proposed $100 per month for24 months in recognition ofcivil servants. Reeser stated that many staff were flexible and continued to come in and work at the Pressure Safe building and ensure safety measures, WithCouncil'sleadershipandthewillingnessto workwithstaff,therewasn'tmuchturnover, and this paywould recognize those efforts. In addition, Reeser stated one ofthe APP items is the compensation analysiswherethe Citycontinuesto be competitiveandretain greatemployees. Mineragreed. Rios-Campos asked if the City has a holiday or staff appreciation luncheon. Niiyama responded the City has a recognition luncheon during Public Works Week. Reeser added that the City does a fiscal yearend celebration for staff and also held a surprise baby shower for staffwho went on maternity leave. Harden asked ifthe Citywould be using the General Fund. Reeser responded it would be the ARPA Fund. Reeser stated a motion is not needed and would be brought up atthe Budget Committee Meeting to amend the Supplemental Budgetandaddthe EssentialWorker'sPay. Upon motion by Rios-Campos, seconded by Miner and passing 4-0, the one-time Essential Worker's Pay was approved. DISCUSSION:FY22-23ANNUALPERFORMANCEPLANDRAFT Nguyen presented the proposed 2022-2023 Annual Performance Plan (APP). Nguyen stated that the APP items were discussed atthe March 5, 2022, City Council retreat and that it's the responsibility ofthe City Managerto provide an APPthat would ensure the achievement ofthe City Council's goals and should only consumeabout20%ofstaffscapacityto completetheprojects. Nguyenaddedthatthe CityCouncil is responsible for the adoption of the City's overall strategic direction. Nguyen stated that the APP table consists of the City's objectives, goals, responsible staff, and target date for objective completion. Nguyen presented a summary for each goal. Nguyen stated, Goal 1:Asafe clean inclusivecommunit witha senseof rideandstron identi - Nguyenstated the objective includes Phase 1 of a Multi-Year Community Research, 238th Fagade Program, gateway signs, and revisions to the Cl, LM, and GM zones. Goal 2: Exem la olice fireand buildin services- Nguyenstatedtheobjective includesparticipatingin the Regional Fire Service discussions and connecting with the newsheriff. Goal 3: Hi h ualit cost effective ublicutilities arksandevents- Nguyenstatedthiswouldincludethe ARPA Fund allocation City Council Minutes April 14, 2022 | Page 3 Goal4: Lon -termfinancialstabili andeconomicvitali - Nguyenstated staffwould reviewthe budget performance metrics Goal 5: A work environment that develo s and encoura es em lo ees rewards creativi and innovation - Nguyen stated the objective includes DEI and all staffsafety training, teambuilding, and compensation analysis. Goal 6: Effective local state and re ional artnershi s - Nguyen stated the objective included TGM Main Streetson Halsey, supportforMTAC,2023 LegislativeSession,EastCountyHomeless Services,EMCTC, and USFWQ. Goal 7: Res onsibleenvironmental leadershi - Nguyenstated staffwouldcontinuedoingthetreeand ROWplanting. Goal 8: Intentionalcommuni en a ement- NguyenstatedtheobjectiveswouldincludePhase1 ofMulti- Year Community Research, in conjunction with Goal 1, and evaluating the existing free WiFi Drogram. The Council had no questions or comments. DISCUSSION:CITYCOUNCILINTERVIEWPROCESS The Councildiscussedthe processforinterviewingandevaluatingthecandidatesforthevacantCity Councilor position. The interview process was scheduled for May 10thwith 20 minutes scheduled per interview. Staffwasdirectedto requesta resume coveringprofessionalandvolunteeractivitiesfrom each candidate and send out the interview questions to candidates ahead of time. The Council wanted the questionsfrom LOGto be used asa baseforthescoring matrix. Theywantedto includethefollowing questions: . What do you consider important factors in the group decision making process? . What do you believe are the most important issues facing the community at this time? . Pleasedescribeforus yourvisionofWoodVillageinthe nextyear. The Council directed staffto bring back additional questions covering the following topics: . Understands and is committed to fulfilling the workload of being a Councilor and will commit to fulfillingtheterm. Councilorminorwanteda leadershipcategoryand question. . Understandsandis committed to principlesofgoodgovernment, andall thatmeans. . Willingness to listen and learn before forming policy opinions and positions. . The Council values diversity in geographic experiences, gender, ethnicity, and age in planning and providing for the present and future in our community. . Understands and is knowledgeable with Council goals, policies, and legislative agenda. . Commitment to uphold Oregon Government Ethics Laws, as well as the City Charter, laws, and Councildecisions;and understandsOregon'sstatutoryfinancialdisclosurerequirementscontained in a Statement of Economic Interest. Shouldbe includedin instructions/ invitationforthe meeting. CityCouncil MinutesApril 14, 20221Page 4 TheCouncil indicatedthattheywould reviewthefinal proposed questionsaswell assome kindofscoring metricor measureat the nextmeeting andapprovetheprocessforinterviews. Hardenrequested a motionto continuethe meetingfromthe hardstop at8:30pm. Upon motion by Harden, seconded by Rios-Campos and passing 4-0, to approve continuing the meeting. Nissen left the meeting. Harden made two (2) requests from the Council Discretionary Fund in addition to donating $1,000 for support to Ukraine. HardenaskedRios-Camposifthe Cincode Mayois still beingplanned. Rios-Camposresponded, no, since the location has not been identified. Harden commented that ifthe Cinco de Mayo event moves forward, the City could reimburse $500 from the Council Discretionary Fund. Upon motion by Miner, seconded by Rios-Campos and passing 3-0, to approve $500 from the Council Discretionaryto supportCincodeMayo. Harden stated the second request is $500to go towards Cultivate Initiatives fora few powertools to assist with theirjob. Upon motion by Miner, secondedbyRios-Camposand passing3-0,to approve$500from Council Discretionary to support power tools for Cultivate Initiatives. ADJOURNMENT Withnofurtherbusinesscoming beforeCouncil,the Counciladjournedat 8:42pm. ^. T. Scott Harden MAYOR ATTEST: Seth Reeser C\T\ RECORDER CityCouncilMinutesApril 14, 2022 | Page 5