City Council

^ Mayor Council President Councilors aTO.oF.Wood T. Scott Harden Bruce Nissen John Miner Jairo Rios-Campos Lyimea Amend ?e WOOD VILLAGE CITY COUNCIL MINUTES AUGUST23, 2022 PRESENT Mayor T. Scott Harden, Council President Bruce Nissen, and Councilor Lynnea Amend, City Manager Greg Dirks, Director of Public Works John Niiyama, Director of Finance Seth Reeser, Assistant Public Works DirectorJohnathon Pierceand interested parties, ABSENT Councilor John Miner, Councilor Lynnea Amend, and City Attorney JeffCondit. CITIZENCOMMENTS (NON-AGENDAITEMS) None PROCLAMATION: PLAY BALL Harden read the proclamation proclaiming August 5, 2022 Play Ball Day in Wood Village. REVIEWOF BILLS PAID: JULY2022 A. Contracts: $2, 500 - $50, 000 . City of Fairview: PlayEast Recreation Program - $50, 000 . Global NetworkSupport Inc. : FY23 NetworkSupport& Maint- $32,332 . Kip Edgley: SCADA System Maintenance - $28, 700 . Pamplin Media Group: FY23 Newsletter publication - $15, 000 . CleanerChoiceBuildingSolutions: FY23 Cleaning Svc- $14,700 . FEI Portland Waterworks: Meter Radio Read Equipment, qty 54 - $9, 180 . CHR Creative: FY23 UC System support - $8, 880 . Columbia Laboratories: WaterTesting - $7, 885 . PacificWro: CH - conference table chairs, qty 6 - $3, 317 . Bioclean Environmental Svc, Inc: CedarLn Storm VaultFilters- $2,349 . Riverview CC - PW: Kevin, Garrett - Short school & lodging 8/21-8/25 - $2, 308 . Mole Trappers PDX, LLC:FY2022-23 Mole Eradication - $1, 800 . First Response: CH - alarm/access control system monitoring - $1, 548 City Council Minutes August 23, 2022 | Page 1  . Copytronix: FY22CopierMaintenance- $1,500 . Portland Web Design: FY23 Website hosting/maintenance - $1, 320 . Riverview CC - PW: FY23 Water System Annual Fee- $1, 125 CONSENTCALENDAR A. City Council Minutes . May 10, 2022 B. City Events . Family Fun Friday Recap Upon motion by Nissen, seconded byAmend and passing 3-0, the Consent Calendar was approved. RESOLUTION 22-2022: PEDESTRIAN CROSSWALK BIDAWARD Niiyama presented the Pedestrian Crosswalk Bid Award. The City received a Small City Allotment grant of $100, 000forthe project and the Urban Renewal Agency also allocated funds towards these public safety improvements. The project was initially scoped fortwo crosswalks and expanded to four. Due to right of way issues with one ofthe locations, the project is proceeding with three crosswalks. ODOT is requiring an IGA between Multnomah County and the City for maintenance before releasing the funds and it is on the Multnomah County agenda for September 15th. Nissen asked why ODOT was requiring an IGAwith the County since the City is building the crosswalks. Niiyamaresponded thatthecrosswalks areon County roadsoncetheproject iscompleted theCountywill inherit the asset and be responsible for maintenance. The IGA is a maintenance agreement acknowledging that the County will accept the asset and maintain it moving forward. Niiyama noted there is a $700, 000 budget allocation for this project for everything from design to construction. The engineer's estimate was $461, 000 and engineer inspection costs of $150, 000. The City only received one qualified bid from Brown Contracting Inc. The bid received plus a 5% contingency was $520, 000. Upon motion by Nissen, seconded byAmend and passing 3-0, Resolution 22-2022was approved. RESOLUTION23-2022:CDBG IGA Niiyama presented the Multnomah County CDBG IGAto receive grant allocation ofabout$79, 000. Previous projects using this funding include resurfacing the basketball court, expanding and updating the irrigation system at DLRandthe Hawthorne Trailhead and Nature PlayArea Construction. Thecurrent project is for the installation of newADA accessible picnic tables, improved concrete walkway to connect facilities, barbeque pits, improved bleachers, and additional sporting activity areas atthe park. The RFPfor the project will be a design/build to reduce costs. Upon motion by Nissen, seconded byAmend and passing 3-0, Resolution 23-2022 was approved. City Council Minutes August 23, 2022 | Page 2 ORDINANCE3-2022: DEVELOPMENTCODEC/l ZONEUPDATE Dirkspresented the proposed text amendmentto the Commercial/lndustrialZoneto enablingwarehouse andfreightmovement as an outright allowed use alongwith expandingthe commercialsize limitations. The Metro Title4 overlay appliesto this areaand classifiesthe land north of Sandyas the IndustrialArea and the land south of Sandy and north of 184 as Employment Area. The Industrial Area is limited to 30, 000 sq ft of non-industrial use and the Employment Area is limited to 60, 000 sq ft of non-industrial use. When the Council adoptedthe updatedstandards, the entire areawasrestricted to 20,000sq ft ofnon-industrial use and warehousing and freight movement were prohibited. This was done at the time to encourage higherdollarinvestment in the area. Sincethen, warehousingand freightmovement havechangedin terms of improvement value and employmentopportunitiesforthe community. MIGdeveloped the updated code, posted notices and sent the proposed changesto DLCD, The amendmentis consistentwiththe Comprehensive'plan and the ZoningCode. A trafficimpactanalysiswascompleted and therewere no impactsto the transportation system. The PlanningCommission held a hearingon August 12thand unanimouslyrecommendedthe revisions be adopted. The Ordinancecan be adoptedwith a single reading if the vote is unanimous. Harden opened the public hearing. Hardenclosed the public hearing. Upon motion by Nissen,seconded byAmend and passing3-0, Ordinance3-2022wasapproved. DIRECTOROF PUBLICWORKSREPORT Niiyamapresented the publicworks report. Engineeredwoodfiberwasaddedto the playground. Staff repaired some asphaltdeficienciesin the sub-baseon 239thSt and HolladaySt and Hubbard paved the areas. Erika Olivares took anotherjob and Mary Dong was hired to replace her as the permit tech, code enforcementperson forthe City. Robert Coley passed his Collections I exam. Jersey Mikesreceived their CertificateofOccupancy, Chick-Fil-Aand Chipotleare in process. Staffhas a more efficientabandoned car strategy thanks to Chief Hakala and the legal briefing on code enforcement from Miller Nash Hardenasked ifwewill beclosing them fasteror pro-activelyfinding more cases. Niiyamarespondedstaffwill betaking a more proactiveapproachto codeviolations and will be following up with casesto getthem closed. Dirksnotedthatthe newCommunity EngagementSpecialist' also have a role in code outreach, education, and enforcement. Niiyamanoted thata waterleak on Holladaywasidentified and repaired and there are no major concerns with thesystem. Well 3 is still offline. There areseveral publicworks projects in process rightnowand updateswill be provided in the future. DIRECTOR OF FINANCE REPORT Reeser presented the finance director report. Staffis working on the audit. The interest rate on the investment pool is increasing. City Council MinutesAugust23, 2022 | Page 3  CITY MANAGER REPORT Dirks noted that since the fiscal yearjust started there are no updates to the APP, however there are severalotheritemsfordiscussion. TheNaturalLeadersgroupisorganizinga celebrationonSept16thfor HispanicHeritageMonth, Theywillprovidethefoodandcoordinatewithotherorganizations. TheCitywill beproviding theplaza, beverages, andtablesfortheevent. The Natural Leadersgroupwanted tohighlight that the event is for everyone. Harden asked about installing seasonal banners on the light poles inthe parking lots. Dirksnotedthatthebannersareeasytoinstall, butgetting a liftischallengingandexpensiverightnow Harden noted thatothercities haveputupprideorBLMflags. Ourflagpoles aretooshortto accommodate an additionalflag,so itwassuggested thatweputupbannersforspecificevents orto recognizespecificgroupsfora month. Dirksmentioned theCitywascontacted byPGEaboutswitching to greenenergy. Weaskedour government affairs rep to provide a costestimate forhaving all Cityfacilities on thegreen energy plan. They areworking on theestimate and will bring itto Council ata future meeting. DirksstatedthatDLCDapprovedtheclimatefriendlyequitablecommunities' rulemaking, andtheyare effectiveJanuary1s*. Citieshavethreemonthstocomeintocomplianceandit'sa 500-pagedocument. There isconcern the process wasdone improperly andsome cities areforming a coalition to oppose the rules. Dirks asked ifCouncil wants staffto participate inthe coalition orjust keep Council informed. Harden noted thatthe plans are onesizefits none and the rules were made byan organization that hasno rulemaking authority. DLCDwasnotreceptiveto Metro's plansoranyoftheworkthathadalreadybeen donethatwasverysimilartotheDLCDplans. Theadoption periodisveryshortandverylittle investigation iftheruleswouldhaveanenvironmental benefittothecity. Hardenwouldsupportparticipating, butnot spending a lot of money. Nissanagreedthatthreemonthsisnotenoughtimeforcitiestoreactandwouldagreetosupporting the legal initiative withoutspending a lot ofmoney CITYATTORNEY REPORT Conditthanked theCityfortheopportunity forthesummer associate toworkonthecodeenforcement legal memo. MAYOR& COUNCILCOMMENTS Hardenthanked Conditforthecodeenforcement memo andlegalwork. Harden mentioned therewill be forumforgettinggunsoffthestreetonSeptember21st.Theforumwillhavea panelfromOregonCitizens forResponsible Gun Ownership andthe MCSO. Theywilldiscuss safestorage lawsandOregon reporting laws. City Council Minutes August 23, 20221 Page 4 ADJOURNMENT With no further business coming before the Council, the Council adjourned at 6:57 pm. ^vu^ MAYOR ATTEST: CITYRECORDER City Council MinutesAugust23, 20221Page 5