City Council

Ae.'v . ^fc^ Mayor Council President Councilors cr[YCTWOOd T. ScottHarden Bmce Nissen JohnMiner Jairo Rios-Campos Lynnea Amend Village WOOD VILLAGE CITY COUNCIL MINUTES SEPTEMBER13, 2022 PRESENT MayorT. Scott Harden, Councilors John Miner, Jairo Rios-Campos, and LynneaAmend, CityAttorney Jeff Condit, City Manager Greg Dirks, Director of Public Works John Niiyama, Director of Finance Seth Reeser and interested parties. ABSENT Council PresidentBmce Nissen, CouncilorLynneaAmend PROCLAMATION:HISPANICHERITAGEMONTH Mayor Harden read the Hispanic Heritage Month proclamation in English and Councilor Rios-Campos read the proclamation in Spanish. CITIZENCOMMENTS (NON-AGENDAITEMS) None PUBLICSAFETYREPORT Chief Hakala presented the public safety report. Most of the numbers are pretty consistent from the previous month however thefts are up significantly from last month but lower than August of last year. Traffic accidents up from the previous month, but only slightly increased from the previous year. Traffic stops aredown from the previous month however, July's numbers were likely due to an ODOTtraffic program. Overall calls declined which is a good improvement. There were 15traffic accidents, however 7 of those were in high traffic corridors and is consistent with historical data. There were three stolen cars recovered and usually only an average of one stolen car per month in WVover the past year. There was an arrest made on the robbery at the restaurant on 238th and Sandy. There was also an arrest made on the shooting at Fred Meyer and the investigation is still active, Miner appreciates the quick response to the shooting. Rios-Campos also thanked the Chiefforthe quick response and asked aboutthe status ofthe school resource deputy contract with Reynolds School District. Chiefresponded thatthe contract is done and waitingforthe Reynolds School Districtto sign. The MCSO is planning to have two deputies at MCSO patrol district schools starting in October. Theschool district surveyed the community on whether to have resource officers at the school and many ofthe respondents City Council Minutes September 13, 2022 | Page 1 weresupportive. The process has been revised sodeputieswill be approachable,visible, talkingto students and mentoring to rebuild the relationships with a focus on Reynolds High School. Minersupports having resourceofficersin the schoolsystem and thinks it wasa good ideato do a community survey. He also noted it's important to have the right person for thejob. Chief mentioned the officers that will be tasked to this are very excited and interested in this program. Rios-Campos appreciates the Chiefs interest in the community and is glad he's leading this process. Harden attended the school board meetingon the contractand noted thatwhiletwovoted against,the majorityapproved. He also noted thatthe culture of MCSOis very differentfrom other policedepartments, REVIEWOF BILLSPAID:AUGUST 2022 A. Contracts: $2,500- $50,000 . FEI Portland Waterworks:Valve Exerciser- $6,765 . Leagueof Oregon Cities:Annual Membership- $4,210 . Canyon Contracting LLC: Water 2" blowoffassembly - $10, 788 . Cultivate Initiatives: Park Monthly Maintenance - $4, 135 CONSENTCALENDAR A. Play East! Appointment - Councilor John Miner Upon motion by Rios-Campos,seconded by Minerand passing3-0, the ConsentCalendarwasapproved. RESOLUTION24-2022:FIREINSPECTIONFEES Niiyama presented an update to the fire inspection fees to match Gresham's update. Gresham administers fire inspection servicesforWoodVillagethrough an IGA. Harden asked ifthe increase is at all arbitrary due to their financial situation or is value added. Niiyamarespondedthatthere hasonly been one increasesince2008. Dirks mentioned there are multiple reasons for the increase. In addition to COLA and inflation, Gresham is alsodoing a comprehensiveoverviewoftheirservices, service model, and cost recoverysystem. The increaseis still reflectiveofthe valueofthe service provided. Upon motion by Miner, seconded by Rios-Campos and passing 3-0, Resolution 24-2022 was approved. CODE COMPLIANCE & ENFORCEMENT UPDATE Dirks presented the status of code compliance & enforcement among current legal standings starting with a briefoverview of the code, history ofenforcement actions, briefsummation of the legal memo and the plan moving forward, In general, there's a 30-daycorrection windowforcodeenforcement, althoughgraffitiand parking havetheirown timelines. Previouslythe Cityenforcementprocesswascomplaintbased, overtime it hasgraduallyshiftedto includeactiveenforcementdependingon staffcapacity. Codeenforcement procedures areguidedbyconstitutional rights, in particularthe4*hand 14thamendments. Ifan issueis not City Council Minutes September 13, 20221 Page 2 visible from the right-of-way, then it requires an administrative warrant to enforce. To obtain an administrativewarrantto abatean issue notvisiblefrom the rightofwaythe City must proveto the court that we've met all the legal evidentiary requirements. Due process for code violations requires multiple notices, specific notice requirements, specific abatement language and the right to appeal. It's a lengthy process to make sure that the responsible party has had the proper notification. There is not much opportunity to shorten the enforcement timeline from the current 90 days, although we can probably shorten the process about 15 days for repeat offenders by not starting with the first notice that is more educational and seeks voluntary compliance. Moving forward, the City will start looking at some targeted caseswhere an administrativewarrantwould be neededto confirm violations. Weare planningto waituntil social services are available again to assist residents with specific violations such as cleaning up properties, vegetation, etc,, so we are not fining or cleaning up properties when there is no ability to pay. We are planning on more outreach and education to build community relationships and be proactive around code enforcement. The Clean Up Day event has really helped with preventing junk accumulating in yards and most of our code violations are tall grass and parking. Parking issues will still be difficult because they can just move the car after it's marked. Another administrative process such as parking districts would be required to combatthiswhichwould require more stafftime. Rios-Camposasked if enforcing parkingviolations is also an issueon County roads. Dirksrespondedthatthis is also an issueon County roads. The Citycan have MCSOpostcars in violation, and they can be towed if needed, Miner commented that the philosophy ofour approach is fine but asked if we are able to follow through with the process in a timely mannerwhenwe get a complaint. Dirks responded that most cases are resolved in a timely manner and Niiyama has been taking a more active role in monitoring deadlines for next steps in the process, in addition to the two staff members currently working on education, outreach and proactive enforcement. There are some difficult cases that are proving challenging. Minerasked abouttheenforcementstatuson the RVon the comerofArataand WoodVillagethat's been there a long time. Dirks responded that the situation has been tricky since the property owner is listed as living there however, we know that no one is living at the property. With the input from the legal memo on code enforcement we'll be ableto makethe proper notificationsboth posted and mailed to support an administrativewarrant for abatement. There will be a significant cost to abatement, but the City will place a lien on the property. Mineraskedwhathas keptus from moving forwardon this sooner. Dirks responded that there's a balance of relative priority with other code cases and other assigned duties. It's also a difficultjob dealing with angry people and previous direction from Council was to take more of and back seat approach, With the legal background, we now have more confidence in the process to get to an administrativewarrantand resolve the someofthe longer-term issues. Harden mentioned that person also seems to be repairing motorhomes on the property which is not allowed. Mostofthe noticing timeline seems to be set in stone by court precedents, but maybe wecan City Council Minutes September 13, 2022 | Page 3 reducethe time to 10or 15daysfor additionalnoticesespeciallyforderelictvehicles. Oncewe knowwhat the issue is fora particularsituation, we could possiblyprovide help with removing itemsor addressingthe issue. Hardenasked if wecould remove itemswithouta warrantifwe have permission from the owner. Condit responded that their consent would need to be in writing. Rios-Campossuggestedproviding a list ofresources along withthe noticeand usethis asan opportunity for education.Wewould also needto providethe information in multiple languages. Dirksnoted thatstaffdoes not havethe capacityand wewould needto workwith partneragenciesto assist. There'sa lackofagenciesprovidingthesetypes of servicessince Covid. Deliveringor executing a warrantwould involve the MCSOand wecontractwith service providersfor abatementactions. Miner would like updates on the status as we move forward with some of these challenging code violations. Dirksrespondedthatstaffwill keep Council updatedon the status asthings move overthe nextcoupleof months. PLAY EAST! UPDATE Rios-Campospresented an updateon the PlayEastprogramfor lastfiscal year, and it's headedin the right direction. The numberofprogramsoffered increasedalong withthe numberof participantspersession. Registrationrevenue more than doubledcompared to previousyears and PlayEastofferedthe mostcamps ever over this last summer. We have increased the number ofcamps and added to the variety including STEMand nature-basedprogramming. Weserved 145 participantsa 42% increasefrom last summer and provided more than 1000arts and craftkits to residentsat variousevents thanksto premierpartners Northwest Natural Raw Pet Food and Fairview First Community Credit Union. Over the lastfew years revenues have been able to more than cover program expenses. Hardenasked ifwe reachedcapacityat all the camps, Rios-Camposrespondedthatonly two campswereat maxcapacity, butthe capacitywasdoubledfrom last year's camps to 20 participants. Most of the remaining camps had mid to upper teens for registration and the smallest had 5 participants. Registration revenuewasforthe campsfarexceededexpectationsand suggeststhis is a need in our areaand somethingto focuson for nextyear. PlayEastwasvery busyover the summer hosting and participating in events. The summer meal program was extended an extra week this last summer for a total ofseven weeks. The program was here at Donald L Robertson Park and ran concurrently with a lot of the camps, helping to alleviate parents from having to provide their own meals on top of the registration cost. This was the only program that was extended an extra week and was possible dueto our partnershipwith Reynolds School District. PlayEastalsosupported the summer meal program at the WoodVillage BaptistChurch and served over 1600meals betweenthe h/vosites. As we head into fall, we'readdingtwo newprograms, Cheerand RecSoccerLeague. We'renotjust looking at the number of programsoffered but alsothe variety. City Council Minutes September 13, 2022 | Page 4 CITY HALL CONSTRUCITON FINANCIALSUMMARY Reeser presented the financial summary for the city hall construction starting with a brief background on the project from start to finish. The process for constructing City Hall obviously started 20 some years ago as a vision for the community, we started taking steps to complete this 2015. The original estimate in 2018 wasover8 million and in 2020the updatedestimated was reducedto 7.5 million. Thecostwasfinalizedin 2022 at 7, 2 million, reducing the amount the general fund had to provide for the project by $400, 000. The project was on time and under budget and we were able to build some additional amenities in the park including the parking lot, splash pad, free Wi-Fi, and plaza. Miner commented he was happy with the project and that it came in under budget and on time. Harden asked if the general fund savings was appropriated in this fiscal or if it would be added to the sinkingfund. Reeser responded that about half ofthe savings was anticipated as part of beginning fund balance for this year. Dirks noted that the proportionate share of the building was paid for upfront by the general fund and the utilitieswill be contributingtheirshareintothe sinkingfund. OTHER ITEMS Rios-Campos mentioned the Hispanic Heritage event this Friday from 5 to 7 pm and the 5k costume dash on Oct 8th. Miner noted that all four EMCTC prioritized projects were approved including Sandy Blvd, 162nd & Halsey to Sandy, Fairviewtrail connectivity and the Fairview/Greshamproject. ADJOURNMENT With no further business coming before the Council, the Council adjourned at 7:53 pm. M^\ MAYOR ATTEST: <TA-- CITY RECORDER City Council Minutes September 13, 20221 Page 5