City Council

^f.. Mayor Council President Councilors cm'oF_Wood T. Scott Harden Brace Nissen John Miner Jairo Rios-Campos Lynnea Amend Village JOINTWOOD VILLAGE CITY COUNCIL URBAN RENEWAL AGENCY MINUTES SEPTEMBER 29, 2022 PRESENT MayorT. Scott Harden, Council PresidentBruce Nissen,and CouncilorsJohn Miner, JairoRios-Campos, and LynneaAmend, Urban RenewalAgency Board memberStan Dirks, CityAttorney JeffCondit, City ManagerGreg Dirks, Directorof PublicWorksJohn Niiyama,Directorof FinanceSeth Reeser, and interested parties. ABSENT Urban Renewal Agency Board member Steven Morasch CITIZENCOMMENTS (NON-AGENDAITEMS) None PROCLAMATION: CHILDHOOD CANCERAWARENESS MONTH Harden read the proclamation for ChildhoodCancerAwarenessmonth proclaiming Septemberas the month of childhood cancer awareness. CONSENT CALENDAR A. City Events . HispanicHeritageMonth Celebration Recap Dirks said it was a great event and the City was able to contribute about $500 that was left over from the FridayFamily Fun event. Miner commented that it looked like a fun event with lots offamilies and asked how many people attended. Dirksreplied about 150 people attended the event. Rios-Camposwasgrateful the eventwasableto be held hereat City Hall and mentioned thatthe City's contribution really helped enable the community event. They got a lot ofquestions from attendees about the buildingand whatit is and wereableto connectwith a lot of residents. Upon motion by Miner, seconded by Nissenand passing5-0, the ConsentCalendarwasapproved. City Council Minutes September 29, 2022 | Page 1 URBANRENEWALBUSINESSINCENTIVEPROGRAM Dirks presented background on the previous business incentive programs by the City and URA in 2010- 2015.About20,000sq ft ofcommercial spacehas been built in the URAareaoverthe pastcoupleof years. There is still a lot ofhesitancyfor newbusinessesto move in dueto Covid restrictions, supply chain issues, inflation, and workforce. Fairviewand Troutdale both have incentive programsforsmall businesses, includingspecificincentivesfor restaurants. Troutdatetargets SDCchargeswhile Fairview targets specific investments for restaurants. Dirkspresented the potential program basedon whatworkedfrom the previousprogram. Businessowners mustapplyforthe incentivepriorto beginningthe project, it would payfor permitfeesfortenant improvements but notsurcharges.Thework must beginwithin30daysofgetting permit and finalizeforthe certificate of occupancy within a year. Existing businesses relocating but leaving a vacant space in Wood Villagewould notqualifyand non-profitsdo notqualify. Basedon recentprojects the potential costcould be between $50k to $100k. Nissenasked howmuch vacantspacewouldqualify. Dirksrespondedthatall the recently built20,000sq ft wouldqualify, along with anyempty spaces in the othercommercial buildings. Hardenasked ifthe VillageMarketis in the LIRAarea. Dirks confirmed it is. Minernoted thatthe previous program also covered the businesslicensefee andwould be fineaddingthat to this program. Dirksresponded thatthe businesslicensesfee wasintended to be included Rios-Campos noted that it looks like a good program and asked ifthe program could beexpanded if spaces in the town center becomevacant. Amend asked ifthis program is for all businessesorjust restaurants. Dirksresponded that it is for all businesses. S. Dirks noted that the town center is outside the URA and any incentive would have to be a City program. Dirksmentioned there are a couple ofleases pending, so the town centeris almostfull. S. Dirksnoted thatthe ByWayhasbeen vacanta long time and asked ifthe ownersofthe property have any incentiveprogramsfor newleases. Dirksrespondedthatthe ownersdid a lot ofworkto makethe spaces readyfor move in for most businessesand are looking at specificimprovementsfor restaurants. S. Dirkscommented thatas a small town, we havevery limited revenue, whereasthe ByWaymay have more money available. He asked ifthis is the best use for LIRA money or should it be the owner that needs to offerincentivesto fill vacantspaces. Dirks noted that a businessownerlooking to move intothe commercialspaceacrossthe street asked aboutan incentive program in orderto makethe move pencil out. The ByWayalso asked abouta program becauseoneof theirpotential lesseeswascontacted by Fairview. City Council Minutes September 29, 2022 |Page 2 Miner suggested asking the property owners to also offer an incentive in conjunction with the LIRAand asked ifthe previous programwassuccessful. Dirks noted thatsome businesseswould not have moved hereif notforthe program, Miner suggested running the program for a year and then evaluate the value. Dirks addedthat staffwould talk to the property ownersaboutan incentiveprogramon theirend. Hardenaskedwhythe costestimates areso much higherthan the actualsfrom the previous program. Dirkssaidthe estimateswere based on existing permitcosts from recenttenant improvements that averaged between $7k to $12k and the total number ofspaces that would qualify. Staffestimated on the high sideforthe maxpotential cost. Harden suggested applicants should present a statement on why they should receive the incentive to the URAboard and makethat a conditionof receivingthe funds. Minerdisagreedwith makingthat a condition. Nissensuggestedaddinga question on the application and Rios-Camposagreed and makeit optional to presentto the URAboard. S. Dirksasked whookays the application. Dirks noted that the application was previously done administratively Staffreviewed the applications and approved them ifthey metthe qualifications. Minerwasfinewith addingthe presentation as an option. Dirkswill draftan application and bring backto the URA boardfor approval and contact property owners. S. Dirks left at 6:40pm. STAFFREORGANIZATIONUPDATE Dirkspresented on the staffreorganization. A vacantposition thatwasa mixofdisjointeddutieswas eliminated and those duties were reallocated by elevating three staff members and creating a new staff position. The overall fiscal impact was about $56, 000, just over the cost of a PSU fellow. The reorganizationprocesswasalso used to transition personnel cost allocationsto functionalservices. Allocations were shifted out of admin and PW and moved to functional services provided: parks, events, building, streets, sewer, water, LIRA and an added public safety service. Miner stated it sounds like staff used a good process to evaluate job needs and asked about the status of the groundskeeper position. Dirks responded that the recruitment will be for a utility worker I with a focus on groundskeeping to build depth ofthe team whilestill covering needed work. City Council Minutes September29, 20221 Page 3 RESOLUTION25-2022:ZONING& DEVELOPMENTCODETEXTAMENDMENTAUTHORIZATION Dirks presented the backgroundon text amendmentauthorization, Thetext amendmentauthorizationjust enables the process not the actual revision or amendment. A state measure for psilocybin passed in 2020 with over 55% of the Wood Village vote. This is a controlled substance used medically not for general retail sales and use and notall the rules arefinalizedyet. As partofthe measurecitiescan ban psilocybin facilities, usecurrent marijuanaregulationsfor it ordo nothingwhichwould revert to state rules. Minercommented the proposed codeshould be as prescriptive and controlled as possible. Rios-Camposasked howwe can makesure access is restricted. Dirks replied thatthe lawis Graftedfor useonly in a licensedfacilityundersupervision and we cancraftthe same distancerules asformarijuanapertainingto schools and recreation areas. Amendthinks it's good forourcommunityto havethis treatment available. It would be administeredin a clinical setting with monitoring and a dosage tailored for medical purposes as opposed to recreational use. Upon motion by Amend, seconded by Rios-Campos, and passing 5-0, Resolution 25-2022 was approved. DIRECTOR OF PUBLICWORKS REPORT Niiyama presented the Public Works Director report. He noted there was a special EMCTC meeting yesterday and ODOT and Metro are really pursuing tolling. Miner commented that it's congestion, traffic, climate, money, and equity driving the move towards tolling. The big picture is aboutfixingourtransportation infrastructureand undoingsomeequity disparitiesfrom previousyears. They areworkingon possibletolling on freeways, parkingdowntown Portland, and user fees in certain corridors. Trying to promote public transportation use and address climate issues. There is an availability on one of the sub committees for EMCTC if anyone is interested. Niiyamamentioned therewasa Parkscommission meeting and an updatewill be presented at the next Council meeting, The contractors forthe crosswalks just notified us that the project was delayed until January due to a delay on the parts. The Chic-fil-a design review application was approved. There are a fewcodecompliancecases pendinglegal review by Condit. Rios-Camposasked howthecommunityhas respondedto codeenforcementissues and ifthere is any aggression. Niiyama responded that parking is handled by lawenforcement and the rest of the interactions has been relatively okay. Miner asked status of code cases that will need an administrativewarrant Dirks replied that code enforcement notifications are being reviewed by Condit to make sure they will hold up for an administrativewarrant. Niiyama said staffwill be sending out thank you postcards to people who comply to notices going forward. Amend asked whatoptions the City offers ifthe person can't afford to remediate the issue Dirks noted that a lot ofsupportive programswereclosed duringcovid, limiting resources. Some arejust starting to ramp up againandwe areworking on getting a list of resources, The Citywill alsoworkwith them ifthey areshowinga good faith effort. City Council Minutes September 29, 20221 Page 4 DIRECTOROF FINANCEREPORT Reeser presented the finance report. Staffis working on finalizing fiscal year end and capital project reports for audit. Staffreceived a leak credit request from Sola Salon. They had a leaking irrigation head that wasn't discovered for a couple of months are requesting a credit on the sewer consumption of about $1400. Upon motion by Harden, seconded by Miner and passing 5-0, the leak credit for Sola Salon not to exceed $1400 was approved. CITYMANAGERREPORT Dirks presented the city manager report. The TGM for Main streets on Halsey agreement wasfinally approved by ODOT and will be presented to Council atthe next meeting. The area managers met with the Hope team and the navigation team, a wonderful group of dedicated professionals. They provided insights of some things that could be enhanced or made a little more optimal with the Joint Office. A joint meeting with the Grand Ronde is proposed for Oct 27th from 10 am to 1 pm at their facility. There's also been a request to hold a three-city council meeting on Oct 18th. There seems to be an interest in broader shared services insteadoffocusingon fire. MCSOis trying to puttogethera toy drive. CITYATTORNEYREPORT None. MAYOR & COUNCIL COMMENTS Minermentioned there are millions in grantsthatwill be availableforsafe streets, and we might be ableto get some ofthese funds for additional crosswalks. Rios-Camposmentioned the PlayEastCostume Dash5Kfun run/walkon Oct8th. ADJOURNMENT no furtherbusinesscoming beforethe Council, the Council adjourned at 7:47 pm. MW MA OR ATTEST- ^0 CITY RECORDER City Council Minutes September 29, 2022 | Page 5