City Council

fi®5 *-v Mayor CouncilPresident Councilors (nY.OTWood JohnC. Miner JairoRios-Campos LynneaAmend Markdark JOINTWOODVILLAGECITYCOUNCIL/ URBAN RENEWALAGENCY MINUTES OCTOBER 11, 2022 PRESENT MayorT. Scott Harden, Council President Bruce Nissen, and Councilors John Miner, Jairo Rios-Campos, and Lynnea Amend, Urban Renewal Agency Board member Stan Dirks, City Attorney Jeff Condit, City ManagerGreg Dirks, DirectorofPublicWorksJohnNiiyama,andinterested parties. ABSENT Urban Renewal Agency Board member Steven Morasch, Director of Finance Seth Reeser. CITIZEN COMMENTS (NON. AGENDA ITEMS) Resident Jeff Buffington lives adjacent to 238th and noted that the improvement project has created a lot of stormflow overflow discharge into his backyard. The county has been nonresponsive. Staffhas been workingwiththe residentto geta resolutionfromthe county. PUBLICSAFETY REPORT Lt Ciobanasiu presented the public safety report. Traffic stops increased from 86 to 137 due to self-initiated stops and the ODOT traffic program. Stolen vehicles increased from 3 to 8 over the last month. Nissen asked it that was Metro wide or specific to Wood Village. LtCiobanasiunotedthatitwasMetrowide.Dispatchedandself-initiatedcallsbothincreasedin partdueto theadditionalgunsafetymissions. Miner commented that calls regarding suspicious activity and vehicles had also increased and that's a good signofthe communitybeingproactive. Harden noted that the City held a gun safety storage forum and over 1000 weapons had been collected since January due to gun safety missions. LtCiobanasiunotedtherewere8 trafficaccidentswiththe majorityat majorintersections.Therewereno fatalities. Rios-Campos asked aboutthe incidents ofreported guns on or by Reynolds High School. City Council Minutes October 1 1, 2022 | Page 1 Lt Ciobanasiu noted that the incident involved an altercation between a few students that showed up at the parkadjacentto the schoolandwasnotdirectedattheschool.A lockdownwasnotinitiatedbecause studentswerereleasedforlunchandstaffdidn'twantto lockthemout. Everyoneinvolved leftindifferent directions and there was no active threat with the Sheriffs office arrived. School resource officers are involved in the investigation with detectives. Lt Ciobanasiu mentioned there was an incidentthe night before inWoodVillage where a person held up his parents and stole from them. The person has been arrested. REVIEWOFBILLSPAID:SEPTEMBER2022 A. Contracts:$2,500- $50,000 . KCDA Purchasing Cooperative - DLR Field Restoration - $28, 219. . Riverview CM- Tree Lighting 22 Tree & Displays - $13, 065. . Canyon contracting LLC- 6" gate valve at Ash - $6, 973. . City ofTroutdale - P<23 Q1 catch basin cleaning - $5, 817. . Apollo Drain & rooter Service - Sewer lateral repair at 100 Ash - $3, 929. . MRC Inc- DLRParkgarbage receptacles - $5, 093. . PacificPowerGroup - Annual Generator Maintenance - $6, 627 . PatriotEnvironmentalServices- CedarLaneVaultcleaning- $6, 133. Rios-Camposexpressedappreciationfortheimprovementto thefieldand hopeswecontinuethe investment. Nissennoticedthe increasedusageofthefieldandit'sgreatto seethe increasedactivity. Dirksmentionedthe PWcrewoptimizedthe irrigationsystemforthefield. CONSENTCALENDAR A. CityCouncilMinutes . May 26, 2022 . June16, 2022 Upon motion byMiner, secondedby Nissenandpassing5-0,the ConsentCalendarwasapproved. RESOLUTION URA4-2022: URBAN RENEWALBUSINESSINCENTIVEPROGRAM Dirkspresentedthe proposed urbanrenewalbusinessincentiveprogramsimilarto the previousprogram with an additional item on the application that would include a written statement, video or presentation to the board. Optionalitems includeaddinga caponthe incentiveamountwitha bonusamountforwomenor minorityownedbusiness. The generalstatementcouldtie howthebusinessachievesthecity vision/mission,mainstreetson Halseyorcitygoals. Financialimpactvariesdependingon theoptions selected. Thetaxincrementis difficultto predictandmostlikelyminimal. The benefitis activeandvibrant spacesthatmayspurnewdevelopment. Propertyownershavenotfirmed upwhatbenefitstheymight provide for newtenants but might do improvements geared to restaurants. The space across street is still CityCouncilMinutesOctober11, 20221Page 2 moving forward and the building at 23424 NE Halsey is for sale. The Board can move forward with an incentive program or place the program on hold pending additional information or need. S. Dirksaskedifthe ByWaypropertyisfullyonthetax rolls. Dirks responded it is. Nissenaskedifthe previousprogramhada cap. Dirks noted it did not have a cap and about $50, 000was spent between the two incentive programs. The program just covered total permit costs which averaged about $3, 000 to $4, 000 and was limited bythe squarefootage. Nissen suggested waiting until we receive more information from existing owners on potential programs theywilloffer. Minernoted hewouldrathertie an incentiveprogramto matchingbenefitsprovidedbythe propertyowners. Rios-Campos agreed with having cap and providing a bonus for woman/minority owned businesses. He asked ifthere are potential businesses already looking at ByWayproperty. Dirksnotedthereseemsto besome interestalthoughthereare some hurdles.Thepropertyownersare lookingatwaysto help mitigatethe hurdles, Rios-Campos suggested waiting to implement a program until we see what the property owners offer or unlesswehavea businesswherethisprogramwouldbethedecidingfactor. Amendagreedthatwe havetimetowaitandsee. Hardenagreedwitha capandadditionalbonus. Consensus ofthe Board to waitand see. Novote wastaken, Dirks noted staff will continue to work with the property owners and see how their programs goes. Staff has enough information for a framework and will waituntil the program is requested. S. Dirks noted that a URAworkshop would be good especially since the plan has changed and to provide a refresher on howthe agencyworks andfunctions. S. Dirks left at 6:44 pm. RESOLUTION26-2022:IGAWITHTROUTDALEANDFAIRVIEWFORTGMHALSEYPROJECT Dirks presented background on the Main Streets on Halsey project. The three cities have been working together to make Halsey a destination and economic hub. Previous work included removing barriers to development, economic development assessments and opportunity site development evaluations. The current grant work was awarded in 2020 and was delayed until now. This grant work focuses on the street template and cross sections between main segments along Halsey. These can be different designs along the three cities but does need alignment. This process will include street furniture and a branding/marketing effort. The work will evaluate the current cross sections to determine if it meets the needs ofthe area andwhatcan be done to promote active safetransportation. Troutdale is the holder of the grant for this work. The IGAwith Troutdale requires participation at all levels, staff, TAG, CAC and workshops in addition to a cost share. Wedo not have to adoptthe end result but it does need to be given City Council Minutes October 1 1, 20221 Page 3 meaningful consideration. A consultant is on board forthe community engagement portion, andwewill havethe first report afterthe first ofthe yearon existing conditions. Options and alternatives are anticipated in spring of 2023 with adoption in fall of2023. The city's cost share for the grant is $3, 671. Amend notedsidewalkswere mentionedandaskediftheyare beingplannedall along Halsey. DirksnotedthatmostofHalseyalreadyhassidewalksexceptforthe Edgefieldsection. Edgefieldwantsto keepthe rural feel but have safe pedestrian pathways so they are looking always to have pedestrian walkways offthe street. Harden suggested it would be beneficial to have all three cities at a community engagement workshop, Dirksagreedthatwouldbe ideal. Upon motion by Miner,secondedby Rios-Camposand passing5-0, Resolution26-2022passed. PARKSCOMMISSIONUPDATE Niiyama presented an update on the last parks commission meeting. The restrooms are now well lit and saferfor leaving open all the time. The cityjust recently completed a tree assessment near Cottonwood and identifiedabout8 treesashazardous. Staffisschedulingremoval ofthehazardoustreesandwill be communicating with Cottonwood residents. There is an opportunity fortree planting just south ofthe city hall building nextto the trail, so there's a bitofshadeforthefield and thetrail. There were several items suggested bythe parks commission that staffwill evaluate and refine including signage, lighting, garbage receptacles, art, distance markers on the trails, etc. Staffis currently working on community outreach for future multipurpose field use. The CDBG project will be a design/build for park amenity upgrades. This will bea more cost-effectiveapproachasfundingwaslimitedthisyear. Minerasked ifthe upgradeswill beADAaccessible. Niiyamasaidmostoftheupgradeswill beADAaccessibleexceptwheretheslopepreventsit. DISCUSSION:FREEWIFIUSAGE Dirks presented an update on the city's free Wi-Fi program in the parkand the usage overthe initial 6 months. This is a robust open network with a terms and conditions landing page that costs about $78 per month.Therehasbeen steadyincreaseofusagewithover750uniqueusers. Staffwill continueto monitor overall useand promoteavailability. Nissen requested an annual summary report. Rios-Campos suggested considering expansion ofthe Wi-Fiand other amenities to the rest ofthe field area downthe road and notedanotheryearofdatacould help informthatdecision. Amend commented that it is a very important amenity forout park. Shewas happyto hear people are using it andthinksit's importantforthe communityto connect. CityCouncilMinutesOctober1 1, 20221Page 4 DISCUSSION:COUNCILRETREATFACILITATOR Dirks presented background information on the annual retreat which includes a discussion ofthe master plans, five-year financial projections, and upcoming projects/priorities. The retreat istypically held around mid-Februaryandpotentialdatesare Feb11th,18th,25th.Consensusfrom Councilto proceedwith Febmary11th. Dirks presented the proposed agendatopics forthe meeting and discussed the selection ofa facilitator. The pastfour retreats have used the same facilitator. Does Council wantto continue with thatfacilitator or havestaffdevelopan RFPforfacilitationservices? Consensusfrom Council on the agendaandto proceed with an RFP and direct solicit Council recommended firms. ADDITIONALTOPICS Dirkmentioned there is a three-city council meeting scheduled October 18that 6:30pm to discuss shared services. Staffis engagedin ODOT'stolling proposalandwill keepCouncilupdated. Several board/commission positions are expiring and asked Council howto proceed for appointments/applications. Harden does not want to automatically re-appoint positions. Nissenagreestheyshouldre-applyforthe positionlikeCouncilhasto. Rios-Campos suggested community outreach might identify more people interested in serving the City Dirksrespondedstaffwill openthe positionsforapplicationsandnotifythecurrentboard/commission members. ADJOURNMENT Withnofurtherbusinesscomingbeforethe Council,the Counciladjournedat 8:18pm. M OR ATTEST: CITYRECORD R City Council Minutes October 11, 20221 Page 5