City Council

Mayor Council President Councilors CTIY6F_Wood JohnC.Miner Jairo Rios-Campos LynneaAmend Markdark Village WOODVILLAGECITYCOUNCIL MINUTES OCTOBER 25, 2022 PRESENT MayorT. ScottHarden,Council PresidentBruce Nissen,andCouncilorsJohnMiner,JairoRios-Campos, and LynneaAmend, CityAttorneyJeffCondit, CityManagerGreg Dirks, DirectorofPublicWorks JohnNiiyama,DirectorofFinanceSeth Reeser, MultnomahCountyChairDeborahKafoury,Multnomah CountyCommissionerLoriStegmann,JointOfficeInterim ExecutiveDirectorShannonSingleton,Taylor Steenblock, RebeccaStavenjord, and interested parties. ABSENT None CITIZEN COMMENTS (NON-AGENDA ITEMS) A residentcommentedthatweshouldnot placeeventbannersoverthewelcometo thecity gatewaysigns. Communitymessagingandbannerplacementandattachmentwill beconsideredinthe updated gateway signdesignnextspring. Minercommentedthatthesignforthe parkonthe eastsideofthe propertyisveryhardto see, Dirksnotedthatoriginalplanscalledforsomeadditionalfeaturessuchasstone, plantings, and backlighting. CONSENTCALENDAR A. City Council Minutes . June28, 2022 . July 12, 2022 . July 28, 2022 Upon motion by Nissen, seconded by Rios-Campos and passing 5-0, the Consent Calendar was approved. PRESENTATION:JOINTOFFICEON HOMELESSSERVICE Kafourythankedthe Councilforinvitingherteam andallowingthemto presenttheirdata. CityCouncilMinutesOctober25, 2022 | Page 1 Singletonpresentedan introductionandoverviewofthe JointOfficeofHomelessServices(JOHS).The JOHScreatespathwaysto permanenthousingforpeopleexperiencinghomelessness.Rental market pressuresarecausingchallengesforkeepingpeople housed. Extremelylow-incomehouseholdsmakeup 22% of renter households and 76% ofthem face severe cost burden. There were 6440 people who accessedhomelessservicesforthefirsttimeintwoyears, an increaseof38%fromthepreviousfiscal year. Approximately 4560 people were moved into permanent housing. It's not a stagnant population, it's verycyclical. JOHSisfocusedon increasingaccessto homelessservicesthroughan equitylens. JOHSreceiveda hugeincreaseinfundingoverlasttwofiscalyearsdueto the SHSmeasure. Investments in EastCountyincreasedover300%in FY22withthe additionalfunding. Mostofthe EastCounty investment in FY19 and Pi'20 was focused on Gresham. During FY22, JOHS spent about 8 million in East County including shelter capital, operations, programs and expansion of the navigation team. Approximately672 peopleweresheltered in EastCountyand233peoplewereprovidedwithhousing services. For FY23, about 9. 2 million is dedicated for shelter capital in East County. During 70 engagement sessionswithgroupsandstakeholdersurveys, EastCountywasidentifiedasan areaofgreatneedfor rentalandhomelessservices. JOHSwill beassessingEastCountyservicesandworkingwiththeadvisory committeeand citymanagersto providerecommendations. Harden commented that Troutdale, Faiwiew, and Wood Village have been left out the initial engagement groupsin EastCountyandaskedhowtheyare goingto addressthisgoingforward Singletonrespondedthatthe presentationcovered previousworkandthatcitymanagersandcouncilsfrom the three cities will be included in the upcoming work. Harden asked for an update on the shelter that was supposed to open in the fall and the FY23 plans for it to bea shelterwithsometransitionalhousing. Kafouryrepliedthatthegrandopeningis Nov16and invitationswill besentout.Thefirstsectionofthe facilityto open isjustthegroundfloorwhichis a daycenterforbehavioralhealthissuesthatis goingto be peerrun. Eariynextspringwewill beopeningan emergencyovernightshelterandthetopfloorforlonger staytransitionalhousingwitha moreclinicalfocus.Thiswill bea Uniquemodel developedwithpeersto makesureit will get people intoservices. Harden asked about the detailed report of services that was supposed to be released this summer. Singletonrespondedthedetailedreportwouldbe availablein the nextcoupleofweeks. Hardennotedthatthe dashboardonthewebsitehada pointintime countearlyintheyearofjust over 3000people, butsincethen morethanabout4500people havebeenmoved into homes. Singleton noted details clarifying the data will be in the upcoming report. CityCouncilMinutesOctober25, 2022 | Page 2 Hardencommentedthatthesheltermapon thewebsitedoesnotshowanyeastof 181st. Heaskedwhat the plan is to address the lack ofshelters in our four-city region. Also asked aboutthe potential location for the Cultivate Initiativesjobtraining hubwithsomeshelterandwraparoundservices. Singletonnotedthereisan active realestatetransactionin duediligenceanddetailswill be releasedwhen it's final. The Cultivate Initiative is nota JOHS project, and they do not have any information on it, Steenblocknotedtheyare lookingata coupleoflocationsforCultivate Initiatives,butnothinghasbeen decided. Miner asked ifthe active real estate transaction is in the vicinity ofthe three cities. Singletonnotedthatthe property is in EastCountyandthattheteam is still lookingatothersites. Kafourystatedsheis gladto hearthatCouncilis interested in shelterscloseto or inthecityandsuggested sending possible property information to JOHS. Hardenrespondedthatwehavesentinformationon several propertiesto JOHS,andit wouldbe greatifwe receivefollowupfrom JOHSonthe proposed properties. Dirksnotedthatthe pendingsite is in Greshamand is accessible. Hardennotedthereareabout250homelessthatlive in thethree cities. EastCountyis morethanjust Greshamandtheirneedsshouldbeconsideredaswell. Heaskedifthereareanyplansforsevere weather shelters in East County this winter. Singletonrespondedthereare no plansforspecificwintersheltersin EastCounty. Ifthereare locations that mightbeavailable,letJOHSknow.Staffingis usuallythe main issueforopeningadditionallocations. Harden noted that staffing increased from 45 to 96 with an average wage of$117, 000 even though JOHS does not provide direct services, What are the roles of the additional staff. Kafoury replied that it's a heavy lift to distribute the funds and oversee multiple service providers. She also notedthatJOHShastransitionedfroman ancillaryfunctionintoan entirecountydepartment. Hardencommentedthatwesee several people living in RV'sandtrailers. Whatistheplanforsafe parking and living sites for those people? Will it be similar to dark county? Does JOHS consider people living in vehicles to be sheltered? Singletonrespondedthatproviderswill hopefullymodelsafeparkingsites aftertheonein dark County. There is one currently in planning in Portland. Sheltered and unsheltered homelessness is prescribed by HUD and people in vehicles are not considered sheltered. Hardenaskedaboutthe reductionofsuppliesto the Hopeand Navigationteamsandwhatdatawasused to reduce these resources. City Council Minutes October 25, 2022 | Page 3 Singletonrepliedthatbeforecovidthesupplycenterwasjustforsevereweathersupplies. DuringCovid there was additional funding from the Federal government that enabled additional types of supplies. As thosefundingwrappedup,thesupplieswerereducedbackto initialonemillion budget.Thenavigation team is a new team and has never had access to the additional supplies. Hardennotedthatthereductionin supplyinformationcamedirectlyfromthe navigationteam. Theyused to haveaccessto tents, tarps, socks,and othersupplies. Nowtheyonly haveaccessto tentsandtarps andfewerofthoseatthat. He also notedJOHSreceivedanadditional250million in fundingandasked why none ofthat was allocated to maintain Covid driven supply levels. The navigation teams need more resources to make connections with homeless people, gain tmst and get people connected with services. Theremost requested item is socksandthat'soneofthesuppliesthathasbeen removed. Singleton mentioned she has been a navigator and is aware ofwhat's needed for the work to be successful.Theywillcontinueto engageandhaveconversationsbutfor nowthebudgethasbeencutand supplieswill onlybeissuedmonthly. Harden asked about the scope of programs in P<22 that served 35, 000 people. Singleton replied that the homeless prevention funding was primarily used for rent assistance to keep from homelessness. Hardenaskediftherewasa plan movingforwardto addressnegativepublicityandconcerns. Kafourynotedthatthe newsis morefocusedon conflictsproblemsratherthansuccesses. Shestandsby the numbers of people served. Hardenrequestedatleasta quarterlyortwicea yearmeeting betweentheCouncilandJOHS. Kafouryrespondedaffirmatively. Hardenaskedif EastCountyandparticularlythethreecitieswill be receivingmoreservicesthanwhatis currently provided. Sinaletonresoondedthatthere are clansformoresheltersandfacilitiesin EastCounty. ORDINANCE4-2022: BUILDINGFEES HardenopenedthepublichearingforOrdinance4-2022:BuildingFees. Reeser presented a brief background on the proposed building fee increase in the ordinance. Incorporating cost increases from Gresham, Resolution 17-2022 was approved by Council and submitted to BCD. We did not receive any comments during the 45-day review period. Hardenclosedthe publichearing. City Council Minutes October 25, 20221 Page 4 Upon motion by Miner, secondedbyNissenand passing5-0, Ordinance4-2022wasapproved. RESOLUTION27-2022: UFSWQD BOARD REPLACEMENT Niiyamapresented backgroundonthe UFSWQDBoard.To datetheboardhasreviewedbackground, infrastructure, capital improvements, policy making, annual budgets and next steps. The board is now workingon establishinga ratestructureand itwouldmakesenseto appointReesertothe boarddueto his expertise in financial matters. Upon motion by Nissen, seconded by Rios-Campos and passing 5-0, Resolution 27-2022 was approved. DIRECTOROFPUBLICWORKS Niiyamapresentedthe publicworksdirector's report. Staffhasbeen proppingthestorm systemforthe rainyseason.Well3 hasbeen a prioritythisweekto getit backonlineanda contractorhasbeen scheduled.Theparkrestroom hasbeenvandalizedthreetimesin thepastcoupleofweeksandstaff worked hard to remove the graffiti promptly. Dirksnotedthatseveral propertiesalong HalseyinWoodVillageand Fairviewhavebeen hitfrequentlywith graffiti. Rios-Campos asked ifwe are taking photos and reporting it to the MCSO. Niiyama responded that photos were taken, and reports filed with the MCSO. Rios-Campos asked if there was an update on identifying the vandals. Dirksnotedtheinformationgoesto theirdetectivegroup, andtheydonotprovideupdateson open investigations. Niiyamamentionedthe inmateworkcrewperformed rightyofwaymaintenanceon countyroads. The PW crewprovidedtrafficcontrol. Codecasesdoubledoverthe lastmonthdueto staffproactiveness andthe first revised legal noticesforsomeofthe long-timecomplianceissuesweredelivered. Waterusageis consistent with previous years. Water system loss is down a little. DIRECTOROF FINANCE REPORT Reeserpresentedthefinancedirectorreport. Interestratesand revenuecontinueto increase. Lookingat the funds, expenses spent on personnel appear lower than anticipated. This is due to budgeted contributionsto the PERSsideaccountthathavenotyetbeen processed. Thisreportincludesthe capital outlayprojectsasthe invoicesare paid. Finaldocumentswill besubmittedto theauditorsthisweek. CITYMANAGERREPORT Dirkspresentedthecitymanagerreport. Thecommunityoutreachitem hasnot beenstartedyet, however weourlaunchinga parkssurveytargetingcapitalprojectsin the masterplan.Therewill beinformationon thesurveyincludedinthe PumpkinFestbagsandpostedon the solarbenches. Thethree-citycouncil CityCouncil MinutesOctober25, 2022 | Page 5 meetingwasproductive, andtheoutcomewasdirectionto createa three-citycommittee lookingatservices witha focusonfireservices. MetwithSheriffelect MorriseyO'Donnelland Lt Hakala. Thenewchieffor WoodVillagewill be Lt Ciobanasiu. Wewill havecontinuedqualityofserviceanda conduittothesheriffs office. Mainstreets on HalseyworkisfocusedontheTGM grantforthestreetscapeand streettemplate andthecommunityoutreachengagement. Thetree plantingwill be delayedto springtimedueto the weather.ThemeetingwiththeGrandRondeisthisThursdayandwill includea tourofa fewfacilities.The congestion pricing, tolling project strategies is on hold while signatures are gathered for a ballot measure in Ctackamas.Wewill be receiving4 to 5 technicalreportsinthefuture. OurcostsharefortheDLCDclimate friendly framework litigation is about $600. The Pumpkin Fest is this Saturday. There was a workplace incident. Theemployee is recoveringwell, andstaffwill be meetingwithCISriskmanagementto review ourfacilityand helpimproveoursafetyprogram. CITYATTORNEY REPORT Nothing. MAYOR& COUNCILCOMMENTS Rios-Campos attended the TriMet meeting with Wood Village community members. The TriMet planner suggestedCouncil/CityManagementtakesthesurveyon proposedprojectsor issuea jointletter supporting the projects that would benefit the City. Hardenmentionedthere is a citizendriven meetingscheduledforWednesdayat noon regarding homelessness and mental health issues. ADJOURNMENT Withnofurtherbusinesscomingbeforethe Council,theCounciladjournedat 8:01 pm. MAYOR ATTEST: CITYRECORDER CityCouncilMinutesOctober25, 20221Page 6