City Council

^..f Mayor Council President Councilors a".°lWood JohnC. Miner JairoRios-Campos LynneaAmend Mark dark ?e WOODVILLAGECITYCOUNCIL MINUTES NOVEMBER10, 2022 PRESENT Mayor T. Scott Harden, Councilors John Miner, Jairo Rios-Campos, City Attorney JeffCondit, City Manager GregDirks, DirectorofPublicWorksJohnNiiyama,Directorof FinanceSeth Reeser,and interested parties. ABSENT Council President Bruce Nissen, Councilor LynneaAmend CITIZENCOMMENTS (NON.AGENDAITEMS) None. PUBLIC SAFETY REPORT Sgt Gerkman presented the public safety report. Overall calls declined from last year, as well as self- initiated activity was also down from both last year and last month's average. Sgt Gerkman believes this is due to the weather. Traffic stops and stolen vehicles were also down and six vehicle crashes within the city with none resulting in serious injury or death.There wasa robberyat gunpointon 242ndand Cherry Park, suspect is still at large and being investigated. Another noteworthy call from the past month was from Arata Rd where a man was having a mental health crisis and held the father at gunpoint, as well as fired a few rounds off inside of house. He took his father's car into Portland where he was apprehended, and MCSO participated with Portland in that investigation. Miner asks about traffic stops being down. Sgt Gerkman says that he believes this is due to weather and substantial rain event which reduced self- initiated activity. Dirks also brought up that last month was end of ODOT safety grant which there was a ramp-up of traffic stops over the past few months. The grant has been renewed but the new cycle hasn't started yet. Rios-Campos asks about assistance for Reynolds School District. As a parent, Rios-Campos received a notification of an incident at the high school on Monday and wanted to express appreciation for a quick response from the sheriffs detaining the suspect. He asked what are some opportunities and ways that that the community can provide assistance. CityCouncil MinutesNovember10, 2022 | Page 1 Gerkman stated that havingSRD's in schools is great. The firearm was removed from the school and that went how it should have. The firearm was removed before law enforcement was able to respond but Gerkman stated that things are goingwell from his perspective. Harden asked if there are any positive things to report as far as the HOPEteam goes. Gerkman stated that the East County Navigation team has taken some of MCSO's workload so that MCSOcan be out in the camps more. Harden mentioned the successes of East County Navigation in getting birth certificates and driver's licenses for people and asked if these statistics can be reported with the Public Safety Report. Miner mentioned that it would be a good thing to get this information out in the newsletter about updates and successesfrom the HOPEteam and navigators. Dirks stated that he and Gerkman can discuss articles for the newsletter and a presentation to council. Rios-Camposwanted to know whatwe can focus on as a city to support the HOPEteam, MCSOand navigators even more. Gerkman stated that the HOPEteam could come into meetings more often and check in about supplies and needs. Dirks ended the report by letting everyone knowthe new chiefJen Ciobanasiuwill be here presenting with Rian Hakala as well for formal goodbyes, Sgt Gerkman has been here to fill in. REVIEWOFBILLSPAID:OCTOBER2022 A. Contracts: $2, 500 - $50, 000 . Multnomah County Transportation: FY23Q1 Street Sweeping - $6,495 . City ofTroutdale: FY23 Q1 Catch Basin Cleaning - $5,816 . Precision NWElectrical: Well 3 Main Breaker Panel Replacement - $5,500 . Cash's Drapery Inc: City Hall Replacement Shades- $2, 820 . Global Network Support: Desktop PCw/ Monitor, qty 2 - $6, 968 . GeneralTreeService:Tree Removal at DLR& Well4 - $4,680 . Lovett Inc:Vactor SheaWetWell & Overflow Cleanup - $4,247 CONSENTCALENDAR A. City Council Minutes . August 23, 2022 . September 13, 2022 B. CityEvents . 7thAnnual Pumpkin Fest Debrief C. 2023CityCouncilMeetingDates City Council Minutes November 10, 20221 Page 2 Rios-Campos discussed the pumpkin fest and stated it went really well as City Hall was packed for an hour and a half. hie mentioned that the new community enhancement and engagement specialist Caroline did a great job getting everything together. Dirks agreed that Caroline was collected and organized and did a great job with her first big event with the city. Traffic was backed up to Birch a few times, each car spent about a minute and a half at the event. Upon motion by Miner, seconded by Rios-Campos and passing 3-0, the Consent Calendar was approved. MUNICIPALCODEUPDATE Dirks presented on the municipal code. The code was in need of being cleaned up as a few things in it were not relevant anymore. Inconsistencies needed to be removed where the same topic is worded differently in different places, along with removing unnecessary gender-related language and making numberingofsub-sectionsmore consistentaswell. Both sets offindingswere done bytwo PSUfellows over their fellowships with the City. Track changes were not completed by second PSU fellow and that work had to be done over again. Two required changescamefrom this for the code, one isto solidwastemanagementcode related to revisions to applicable dates for commercial food-waste recycling program. People are abiding by program, but the code itself needed to be updated. The other required change is in industrial pre- treatment code. This gets updated every 3-5 years based on DEQ and EPA updated regulations for heavy industrial users for pretreatment on sewagefor heavy contaminants; the limits or testing requirements change on different chemicals and compounds. Thereweretwo optional changesto the code aswell; one beingweekendconstruction noise andthe current code is not optimal. Previous discussion on this at a past meeting, it was agreed upon that 10am to 5pm for non-commercialexteriorworkwas reasonable.The other optional code change is on large vehicle parking for vehicles over 8,000 Ibs. and 21 ft long in residential areas. This would make it permissible if it does not impede sight lines for neighbors. Dirks asked if we want to move forward with these optional items and what kind of outreach does council want on these items since they do change the code. Harden asked if it needsto be a community newsletter. Dirks stated that it could be in the newsletter or just announce that it will be at a council meeting, there are many options. Rios-Campos also mentioned the use of the utility bill to let people know and Dirks says there is not enough space on the bill. Miner asked what the timeline should be. Dirks wants to finish the work relatively soon and says it is up to the council for these two optional items. Miner would like to get through all of the holidays first before publishing this in the newsletter. CityCouncil Minutes November 10, 2022 | Page 3 Rios-Camposmentioned usingthe tree lightingasa wayto inform notjust the WoodVillageresidents but other community members as well. Dirkssaysthat the pretreatment code does havea timeline. Wewill do a primer at the tree-lighting, follow that with a newsletter article closer to February and then go from there. Council agreed. CONFEDERATEDTRIBESOFTHEGRANDRONDEMEETINGRECAP Dirks presented a recap and additional public record ofthe visit with the ConfederatedTribesofthe Grand Ronde that occurred on Thursday, October 27th and focused primarily on a traffic impact analysis for the hotel and entertainment complex they would like to develop at the former greyhound park site. There was a tour about the Chachalu Culture Center along with the Elder's Phase III mixed income housing project, followed by their council-to-council discussion. "Chachalu"is a word from the Grand Ronde culture meaning "place of burnt timber", andtheir center is named after this to represent the wildfire damage to the land that had happened shortly after their tribe was forced to relocate to this area. The Chachalu Culture Center includes a revolving exhibit that changes 3-4 times a year incorporated into their main exhibit. It also includes the traditions that are continuingto makethe tribe thrive such as basketweaving,canoemaking, aswell as modern art and culture. The Elder Housing project includes 24 units in process of being built in partnership with HUD and energy-trust. These units are all net zero for energy consumption. Because this housing is specific to elders, they are also being built with plugs for generators in case of power outages, medical and HVAC equipment can still be run. The layout is also thoughtful of the elders as well with attention to where garagesare nextto each otherto allowfor maxseparation between units. Mechanicalrooms are accessed from the outside, so maintenance staff have accesswithout coming into the home. The shortest amount of time was spent on the council meeting where the traffic impact analysis and the trust application and where it is at in its process was discussed. A map with key intersections in the Wood Village and Fairview area where the parcel would be located was presented. There are 16 involved intersections, these are some of the affected areas: . Fairview has a roundabout planned for Halsey St at Fairview Pkwy, the City is not sure on the functionality of a roundabout at peak times. . Glisan St at Fairview Pkwy is basically built out now to handle future traffic flow. . Glisan St at 223rd Ave is also built to handle future traffic flow once extra turn lane is finished. . In front of the parcel, road would need to be built out more. There is more work to be done to accommodate parcel. . Halsey St and 223rd is the most constrained with the least amount of options due to right of way and existing businesses. . There is discussion of adding a traffic signal at Halsey St and Wood Village Blvd along with one at Wood Village Blvd and Riverwood Dr. The plan in the coming months isfor ourteam, the Grand Rondeteam, Fairview'steam, the countyand other involved parties to discuss what needs to be done for these intersections and right of way, what CityCouncilMinutesNovember10,20221Page 4 phasingwill look like for them in the upcoming project, and the funds that will be set asidefor future improvements. The application approval stilt seems years out; Dirks assumed another 3-5 year to see how site will develop. The environmental impact analysis takes about a year to do versus an environmental impact statement which would take about five years to complete. The overall plan is still the same with some gaming decreases due to the traffic concerns, this is still a robust center and larger than Spirit Mountain. Harden discussed how traffic analysis changes with reconfiguration of casino floor and that they do want to partner with us and appreciated that we were postponing installation of crosswalks for Wood Village Blvd. Dirks explained how there is a need for the crosswalks, and we need to serve the people now whether the development is built sooner or later. We want to build the crosswalks and havethem be a permanent fixture that the Grand Ronde would add to without the plans of traffic reconfiguration needingto remove crosswalks. Rios-Campos asked what impact does new development have with traffic and who's responsibility is that. Dirks explained that once a master plan is completed, the traffic impacts with that get updated as well. As long as the development that goes in fits within those parameters, it is already assumed that whatevergoes into that site, the site is designedto handle it. Responsibilityfor what needsto be changedto accommodate the development depends on the change. If a development was over- impactingthe site, they would have to do a proportionate amount of improvements to the infrastructure and would be responsible for the increment that they went over. There is also a way wherethe county could build it up front and collect payment from future developments, there are a lot of ways to look at it. Rios-Campos mentioned to have a conversation with the Parks Commission to add some type of art to the park that is representative of the Grand Ronde. Their art fits our identity and helps build a partnership. Harden likesthis idea and suggested getting in touch with artists from rotating exhibitto have pieces from exhibitcome to City Hall. Miner stated that the use of art could build awarenessand support as well and saysthat anythingwe can do to build public support and recognitionthat this wastheir land would be good. Dirks stated that the Parks Commission is pushing for art here, and that art from the Grand Ronde would be interesting, education and meaningful. DISCUSSION:HB2088PROPERTYTAXCHANGES Reeser presented on the HB2088 property tax changes.The staff report includes back up explanations with graphs and data. Within the US, there are 3 major ways to raise revenue for government operations: sales tax, income tax, and property tax. Each of these accommodates rising prices and growth. The issue with Oregon's property tax system is funding city services. Property taxes used to pay CityCouncilMinutesNovember10,2022 ] Page 5 for our public services, and currently it does not and every year that percent goes down which means that we must come up with the money or we reduce services. A good tax system accounts for rising prices and growth; the question is which part of the property tax system is broken in terms of revenue generation. TAV is capped at 3% growth, which wastracking along with CPI-Ufor manyyears. Accordingto graph, TAV is not the issue, and neither is inflation. The CPR (changed property ratio) is defined as the county wide average of taxed assessed value to real market value for each property class. It was made to be an equitable wayto add new properties to the tax roll compared to existing properties. JeffCondit has said equity is a big issue with this system. New houses get the same ratio as existinghouses, which causes housesto go backwardsin value. Some new houses have a lot of RMV, and some go backwardsin real market value. New formulas are being processed for RMV. Reeser explained whythe CPRdoesn't work. The TAV is 3%, RMVdoesn't have a cap. Our annualized growth is currently 6%. TAV is designed to capture inflation, RMVcaptures inflation and growth. The equation for CPR is TAVover RMVwhich basically comes down to inflation on the top, and inflationary factor times growth on the bottom. When you cancel both the inflations out, you end up with a decliningratio. In an average year, RMV is growingclose to 6% and TAV is capped at 3%, so 2.5% is lost. Wood Village is getting about halfas much revenue from a house built in 2020 as you would for a house built in 1997, and the city can't keep up with providing services on half of the revenue from the CPR. The CPR isn't a huge change in any one year, but over time if you run this equation out, you eventually get nothing. Reeser mentioned that the system did work in 1997, but a lot has changed over 25 years. Dirks mentioned the companion measure in California, where a full reassessment of property is conducted every 10 years. Areas like NE Portland that were less desirable 10years ago is now a booming area; California built in being able to reassess the area as an option where Oregon did not. Reeser explained that the Oregon constitution was changed, and House Bill 2088focused on the word area. Cities could elect to have CPRcalculated by city rather than county. This affected Wood Village sincethe city was being averaged with Portland's CPR, but Portland has much higher RMVgrowth. If the city were able to run with our CPR formula rather than the county's, we would have an increased revenue of 20%from The Byway'stax calculations. Overall, this doesn't start as a lot in the first year but will grow exponentially after that. If Wood Village can use CPRfor new properties coming on at the higher ratio, there should be a 4% increase in revenue by 2030. Reeser has met with the finance directors from three east county citiesto prooftest this. Harden asked how does Urban Renewalfit into this given that part of our city is not paying any of the extra property tax. Dirks mentioned that a good example is The Byway where the incentive was based on what tax would be at the closing period which declined over time. Even with the rate decliningover time. Wood Village would still get more revenue from The Bywayusing our calculation with that rate versus beingstuck with the county rate. Urban Renewal is still getting more than it would have with this CPR formula than it would have with county rate. This will also help the other taxing districts when the agency closes. Reeser explains that for the Urban Renewal agency and the developments getting on the tax rolls a year earlier, we will collect that money sooner. CityCouncilMinutesNovember10, 20221Page 6 Harden asked if there's any way a budget committee will decide to not divide the taxes because there's years left in the agency or is it maximum indebtednessthat will trump years. Reeser stated that there are different rules for districts that existed in 1997 which they had already bonded and made commitments under a previous tax code. Portland rolls these over because they keep generating money. Wood Village would not be able to roll it over without increasing the maximum indebtedness. Wrapping up the presentation, Reeser explained that Gresham pioneered the approach. Gresham made the argument that people weren't voting on county-wide, they were voting on area. If we didn t recalculate the ratio, you would have a constantly decliningratio. Reeser says he can't think of a reason why that is equitable or inherently less fair. He wants to extend HB2088 to the entire state, the only downsideto that is that if Portland were to lower their CPR rate, halfthe cities would not benefit from the change since halfare below the average rate. The next legislative session starts in February, Reeser asks if this is somethingthe council wantsto go forward with. Miner asked if there has been talk with the LOCabout this and if there is anyone who doesn'tthinkwe should do something about this. Reeser stated that this is a big issue and every two years this is one of the top priorities. The league has already done a lot of work with this and if we want to see a change we have to make a constitutional amendment. Reeser also mentioned that Dirks has involved hours of Condit'stime looking into this as well. Dirks stated that Condit had worked on this and that there was not a way to do this statutorily which could be a huge barrier. Miner asked why wouldn't we work on this when property taxes are not sufficient to provide public service and we don't have enough resources. The money is going down and costs continueto go up. Reeser stated that the league has reached out to school districts that the state backfills us from their general fund when we don't have enough in property taxes but we are starting to hit the practical limit of what they will help us with. Dirks stated that the next step is to take this to other partners to help make a push. It takes a couple of hours to sit down and really understand all of this presentation. Reeserstated that Gresham got lucky and was able to passthis bill without a lot of opposition even though it does ultimately raise property taxes. Cities start to run out of money and so they start to form districts which is not optimally operational but it's all they can do when they don't have enough money. Miner is supportive of workingwith neighbors and school districts and putting energy into this. Rios-Camposthinks that presenting this to neighborsand staff is a great idea to help alleviate the issue of not havingenough money to help better the community. CityCouncil MinutesNovember10,2022 | Page 7 Miner asked to work on it more and come up with a plan and let council know what is needed to get there, such as more attorney help or consultant help. Dirks stated this is whywe partnered with Gresham on this becausethey have a lobbyist already. Harden agreed that an annual change to the CPR is the way to go and is all for pushing HB2088. The cost of doing business is different now and property taxes continue to go up, this is not a regressive tax. Everybody benefitswhen the values increase, havingto pay somethingfor that benefit does not seem regressive. Dirks stated this doesn't impact current property owners today, there are impacts for new development. It is an elegant solution that checks off a lot of boxes. OTHERITEMS Miner had anupdate on the small city grantsfrom ODOT.The grant money was not able to be used on county roads and Miner discussed appealingthat. He talked to ODOTand pointed out exactlywhere on a map of Wood Village money should be spent on crosswalks. There are members that believe that you shouldn't spend city money on county roads and that the county has enough money. There were not enough votes in his favor but enough to get it tabled so that it can come up again. Miner saysthat we can submit an application that says we can meet the grant guidelines; this is part of the uniqueness of Wood Village and abilityto work with the county. Dirks asked to keep staff updated on what is needed on this effort. ADJOURNMENT Withnofurtherbusinesscomingbeforethe Council, theCounciladjournedat 7:38pm. /A^ John C Miner MAYOR ATTEST: CIP^RECORDER CityCouncil MinutesNovember10,20221Page 8