City Council

«k^.. ^ Mayor Council President Councilors CT"OF. Wood John C Miner Jairo Rios-Campos Lynnea Amend Mark dark DaraTan ?e WOOD VILLAGE CITY COUNCIL MINUTES SEPTEMBER 12, 2023 PRESENT Council President Jairo Rios-Campos, Councilors Mark dark and DaraTan, CityAttorney JeffCondit, City Manager Greg Dirks, Director of Public Works John Niiyama, Director of Finance Seth Reeser, and interested parties. ABSENT MayorJohnC Miner, CouncilorLynneaAmend. CITIZENCOMMENTS (NON-AGENDAITEMS) Alondra Gonzalez, Luis Garcia, andAdam Mallory from the Springdale Job Corps introduced themselves as representatives oftheirstudentgovernment. Scott Harden from Springdale Job Corps introduced himself as a student advisor and thanked Council for letting the student government representatives introduce themselves at the meeting. Dirks discussed the Vietnamese Community of Oregon Mid-Autumn Festival on September 23rd. Dirksintroduceda commentfrom Don McFadden,a WoodVillagecommunity member, aboutthe LED streetlights on Arata Road and concern that the lights damaged his garden. Dirks stated that the City had not been ableto connectwith McFaddenforfurtherdiscussion. Dirksexplainedthe decisionto convertthe streetlights was driven by PGEand the City only had a choice between fixtures. Dirks explained that the streetlights chosen by the City were dark sky-compliant and stated that anyone concerned with the streetlightsarewelcometo contactthe Cityto explore options. Dirks introduced a comment from a Portland community member who wished to plant more trees and ban cigarette smoking. Dirks explained that the City has a good tree planting program in place and that the City could not ban smokingeverywherebut smokingwasprohibitedat all Cityfacilities. Rios-Campos asked Dirks if he had informed the Portland community member about the program where the Cityplanted trees in the parkarboretum. Dirksexplainedthatthe commentwasleft in a voicemailthatdid not requestfollowup. Dirksexplainedthat the City had previously planted trees in the arboretum at Donald L. Robertson City Park and that these trees were now maturing. dark commented that trees he received from a City program are now40 to 60 feettall. City Council Minutes September 12, 20231 Page 1 PRESENTATION: OPPORTUNITY SCHOLARSHIP RECIPIENTS Dirks discussed the history ofthe program and welcomed recipients who attended the meeting. Dirks congratulated the recipients and invited them for photos after receiving their certificate. Rios-Camposmentioned thatthe recipientlist hasgrownsince lastyear. Rios-Camposcalled outeach recipient'sname and handeda certificateto those in attendance. Scholarship recipients posed with family and members of Council for photos. Dirks wished the recipients good luck with the upcoming school year. Rios-Campos encouraged first-time recipients to reapply for the following year and pointed out repeat recipients in the crowd. PROCLAMATION: HISPANIC HERITAGE MONTH Rios-Campos introduced Ana Maya, a member ofthe Lideres Naturales group, who read the proclamation in Spanishandthen Rios-Camposreadthe proclamation in English. Dirks mentioned that the Hispanic Heritage Month celebration on Friday, September 15that the City Hall plaza. PUBLIC SAFETY REPORT Lt. Hemsworthdiscussedthattherewereone-hundredandforty-four(144) dispatchcalls in August, which is slightly upfrom the previous month butaroundthe yearlyaverage. Hemsworthstatedtherewerefive (5) hitand runs, all ofwhichwere unoccupiedvehicles in parkinglots and explainedthatno arrestshad been madein the matters. Hemsworthstatedtherewerefour(4) stolen vehiclesin August, whichis slightly higherthanaveragenumberpermonth. Hemsworth mentioned Hinders, who works forthe City, received a notice from a community member about howthe Cityandthe MCSOwascombatting recentvehiclethefttrends thatappearedon TikTokand broughtup the programsthrough Kiaand Hyundaito distributesteeringwheel locks. Hemsworthmentioned that he hadalreadyreceivedforty-eight(48) steeringwheellocksthroughthese programsandanother forty-eight (48) would be coming soon. Hemsworth explained that the steering wheel locks can now be givenoutforfreeto communitymembers. Tan asked ifthe stolen vehicleslisted in his reportwereeitherKiaor Hyundai. Hemsworth stated one (1) was a Kia and the others were not. dark brought up the hit and runs and thanked Hemsworth for further explaining that theywere unoccupied vehicles at the time of incidents. Hemsworth stated that there are large commercial properties in the area and these hit and runs often come in when someone either does not notice the accident or does and leaves the scene. Rios-Camposcheckedto see ifAmendwasonlineand hadanyquestions. City Council Minutes September 12, 20231 Page 2 Dirksthanked Hemsworth and Hinders for theirwork on the steering wheel program. Dirks stated that the program will be promoted on the City website and its social media. CONSENT CALENDAR A. City Council Minutes . June 13, 2023 . July 11, 2023 . July25, 2023 B. City Events . FridayFamilyFun NightDebrief C. NewOLCCLiquorLicense Upon motion by dark, seconded by Tan and passing 3-0, the Consent Calendar was approved. LEGISLATIVEUPDATE: REPRESENTATIVE HUDSON Rep. Hudson introduced himself as a representative for Troutdale, Fairview, Wood Village, and the northern part ofGresham in District 49. Hudson thanked Council for having him at the meeting to discuss the recent legislative session. Hudson stated that the 2023 legislative session was successful despite the walk-out. Hudson discussed the passing ofthe Housing package andthe Housing and Homeless Recovery package thatadded $200 million towards efforts to keep people housed, transitional housing, and making housing more affordable. Hudson mentioned passed bills related to housing and disaster recovery and community resiliency grant programs. Hudsonstated the City mightbenefitfrom such grantprogramsto workon community emergencypreparedness. Hudson explained the 2023 legislative session focused a lot on public safety and education efforts, such as combatting gun violence, compensating crime victims, increasing the state school fund, working on literacy initiativesforearlyeducation, and enactingschoolsafetymeasures. Hudson mentioned his personal work on bills this session had to do with the education system and emergency preparedness for the Columbia River region. Hudson explained that he worked along with Senator Gorsek and others to acquire funding for the student health center at Gresham Barlow and for the LaPlazaEsperanza. Senator Gorsek arrived and apologized for histardiness. Hudsoncontinuedon aboutthe studenthealth centerandfundingforthe LaPlazaEsperanza. Hudson explained that he and Senator Gorsek worked to stop HB-2548. Hudson also discussed the closure and their efforts to achieve the reopening ofthe Legacy Mt. Hood Birthing Center. Gorsek expressed his concerns over the potential OHSU and Legacy merger. Gorsek discussed the East County Youth Support Project and reaching at-risk youth in East County prior to involvement with gangs. Gorsek mentioned a need to provide resources to youth and brought up programs City Council Minutes September 12, 20231 Page 3 like PlayEast! Recreation. Gorsekbroughtupthe needfor more studenthealth centers. Gorsek mentioned that Reynolds HighSchool is oneofthe onlyhighschoolswithoutadequatetrackandfield and spectator facilitiesand a desirefor investments here in EastCountyasa beneficialresourceforstudents. Gorsek discussed his personal medical issues during the 2023 legislative session and how his team was still able to successfully pass bills despite his hiatus. Gorsekexpressed interest in pursuingadditionalcommuterrail trafficusingexistingfreightrail linesthat would complementthe current MAXlines. Gorsek discussed SB-165 to stop speed racing around the Portland metre region. dark broughtup concernsregardingthe single-room occupancybill, and howit could leadto people being taken advantage. Gorsek thanked dark for bringing this up and stated that hewould relay dark's concerns to interested parties in housing. Rios-Camposaskedaboutthe communityresiliencybill and howa small-sizedcityorcommunitycould applyforthistype ofgrantwith limited staffand resources. Hudson explained that the grant team wants to ensure the program is accessible and can be tailored to community needs. Hudsonstated thatthe program is not currently operational. Rios-Camposaskedforelaborationon HB-2983regardingmobile homeparksand potential co-ops. Hudsonstated he doesnot have anynotes on that bill but understandsthat mobilehome parkscan be one solution to current housingissues. Hudson explainedthat hewould bewillingto followup with more. Rios-Camposasked Gorsekaboutthe EastCountyYouth SupportProject and howa Citylike Wood Village could utilize such a program, including howto partner and be involved with discussions. Gorsekexplainedthathewouldbe happyto facilitatea meeting betweenthe projectteam andthe City. Gorsekmentioned HB-2983and also statedthat hewouldfollowupwiththe City. Dirksexplainedthat he isfamiliarwith HB-2983. Dirksstated thatthiswasa greatfirststep butthat more fundingwasneededthanwhatis proposed in this current bill. Gorsek responded that East County has a high number ofthese mobile home parks and reiterated their importanceas a housingsolution. Dirksstated thatthe City hasbeenworkingwith CASAofOregonandthatno current participantin the co- op mobile homeownershipprogram hasdefaulted on theirloan. Rios-Camposstated thatmobilehome parksarethe affordablehousingin the areaandthat programs working towards occupant-owned units would be beneficial to build generational wealth. Gorsek stated that he would follow up with Rios-Campos on HB-2983. City Council Minutes September 12, 2023 | Page 4 Dirks thanked Hudson and Gorsek for their work during the 2023 legislative session, especially working to keep LegacyMt. Hood open andthe speed racing bill. Dirksexpressed interest in continuingconversations aboutunderutilizedassets in the areaand proposed propertytaxchanges.Dirksexpressedfrustration about cities being blamed for lack of housing and stated the need for cities to be involved in discussions surroundinghousingbills suchas HB-3414. Gorsek expressed concern over the governor's housing committee. Gorsek stated that there is a need for housing but it needs to be purposefully considered. Gorsek instructed Dirks to keep in touch about HB- 3414 and to help provide feedback as the legislature moves into the short session. RESOLUTION 20-2023: WATER SDC METHODOLOGYAND RATES Reeserpresented on watersystem development chargesand upcomingchangesin rates. Resser explained that Steve Donovan had previously presented this topic to Council and that this was a discussion for adoption of the methodology for a water system development charge only. Reeser stated that adoption ofthe Utility rates would come later in November. Dirks explained that the rate adoption in November was only the standard 4% increase. Reeser stated that any changes in the Utility rate methodology would not take effect until January 2025 to givetime for publicnotice, outreachandfeedback. Reeser presented an overview ofSDC methodology. Reeserexplainedthatthe proposed rates are relativelyaffordable. Reeser stated that the effective date forthe changes is October 1, 2023. Upon motion byTan, secondedby darkand passing3-0, Resolution 20-2023wasapproved. RESOLUTION21-2023:SEWERSDCMETHODOLOGYANDRATES Reeser presented on wastewater system development charges and upcoming changes in rates. Resser explained that Steve Donovan had previously presented this topic to Council and that this was a discussion for adoption of the methodology for a water system development charge only. Reeser stated that adoption ofthe utility rateswould come later in November. Reeserstated thatthe wastewatersystem would havea largerimprovementfee increasedueto a proposedtmnkline replacementproject outlined in thewastewatersystem masterplan. Upon motion by dark, seconded by Tan and passing 3-0, Resolution 21-2023 was approved. PRESENTATION: NATURAL HAZARD MITIGATION PLAN UPDATE Niiyama explained thatthe presentation was informational, and no action would be taken tonight. Niiyama stated that the current plan is from 2017 and needs to be updated every five (5) years as required by FEMA. Niiyama asked Dirks ifthe current plan was completed byeach agency/city. City Council Minutes September 12, 2023 | Page 5 Dirks explained that the current plan was done as a comprehensive county-wide plan with input from each agency/city under the umbrella of Multnomah County Emergency Management. Niiyama stated that public outreach was a large part ofthe Grafting the new plan and explained that this outreach period fell during COVID so that much ofthe outreach was done through postings on our webpage,social media,and newsletter. Niiyama explained that the City has no cost involved outside of staff time in regard to the plan. Niiyama stated that he will bring back the new plan to Council later for adoption. Dirks stated that no significant changes exist between the new plan and the 2017 plan. Dirks discussed that new natural hazardrisks include snowand ice events and severe heat. Niiyama and Dirks expressed that public outreach regarding emergency preparedness was a large component ofthe new plan. Rios-Campos asked ifthe City had seen any of the $2 million three-city grant funds received by the City of Fairviewfor emergency preparedness yet. Dirks explained that the City had not yet received funds due to contract delays and that next-step meetings with Troutdale would be occurring soon. Rios-Campos stated that those funds would be critical for the City in helping with community preparedness. Dirks and Niiyama reiterated that COVID reduced the amount of community engagement, but that staff gathered demographic information to learn who lived in the community in order to know how best to preparethe most at-riskportions ofthe population. dark stated that he found the staff report on the natural hazard mitigation plan interesting. DIRECTOROFFINANCEREPORT Reeser explained that a supplemental budget would be brought up at the first October meeting because of an error in changes to the approved budget during adoption. Reeser explained that he reached out to the Tax Supervising and Conservation Commission (TSCC) and was instructed to hold a supplemental budget and publichearingto allowadequatetimefor publiccomment. OTHER ITEMS Rios-Campos shared a public acknowledgment of Reeser from a flood safety committee member and appreciation for Reeser's excellent representation ofthe City. Dirks reiterated the thanks and gratitude for Reeser. Rios-Campos reminded the Council that the Hispanic Heritage Month Celebration is this Friday, September 15"1at the City Hall plaza. City Council Minutes September 12, 20231 Page 6 Rios-Campos explained that members ofthe Gresham City Council are holding a public safety summit on Thursday, September 21st and stated that it was an opportunity for involvement for other Wood Village council members. Rios-Campos stated that East County Rising is holding a summit on Saturday, October 14th. Rios-Campos mentioned he is participating in a parks and recreation workshop and stated that it was another opportunity for involvementforotherWoodVillagecouncil members. Tan asked if registration was required for the East County Rising summit. Rios-Campos explained there was an online registration form and that he would forward it along to Tan. Dirks restated the Vietnamese Community of Oregon Mid-Autumn Festival was on September 23rdand thanked representativesfrom the groupforattendingthe meeting. ADJOURNMENT Withnofurtherbusiness,the Council adjournedat 7:40pm. Joh C. Miner MAYOR ATTEST: CIPr' RECORDE CityCouncil Minutes September12, 20231 Page 7