City Council

Mayor Council President Councilors JairoRios-Campos DaraTan JohnC. Miner Mark dark Patricia Smith aTY.OF<Wood ige WOODVILLAGECITYCOUNCILMEETING MINUTES May13, 2025-6:00 PM PRESENT Mayor Jairo Rios-Campos, Council President Dara Tan, Councilors John C. Miner, Mark dark and Patricia Smith, PublicWorksOperationsManagerErikaNormine, PublicWorks Projects ManagerBeckyGallien, Directorof FinanceSeth Reeser, CityAttorneyJeffCondit, and interested parties. ABSENT CityManagerGreg Dirks CITIZEN COMMENTS (NON-AGENDA ITEMS) None. PUBLICWORKSWEEKPROCLAMATION Conditarrived at 6:02 PM. dark readthe proclamation recognizingMay18-24, 2025as National PublicWorksWeekin WoodVillage. PUBLICSAFETfREPORT ChiefStewartpresentedthe publicsafetyreportforthe monthofApril: slightincreasein dispatchcallsfor service, especiallyin self-initiatedcallsforservice; 2 reported trafficcrashes;2 reported stolen vehicles; increasereportoftheft, majorityfrom Fred MeyerandWalmart. Stewart highlighted a call from April 16th from Retriever Towing about an individual breaking in... Stewartstated he reallyenjoyedthe EasterExtravaganzaeventandtheopportunityto minglewiththe community. CONSENTCALENDAR A. CityCouncil Minutes . April 8, 2025 . April 22, 2025 B. Appointment . MHCRC: T. Scott Harden - July 1, 2025 - June 30, 2028 Upon motion by Miner, seconded by Tan and passing 5-0, the Consent Agenda wasapproved. Normineinvitedthe Councilto the PublicWorksappreciationluncheonon Thursday, May22ndthatwill be heldforall PublicWorksstafffrom WoodVillage,Troutdale, Fairview,and Rockwood. Miner asked for confirmation on the location and time. Norminestated it is attheWoodVillageCityHallfrom 12-1:30PM. Rios-Campos urged the Council to attend as a good opportunity to meet and thankthe PublicWorks crews for all their work. Smith asked for reconfirmation on the time. Normine restated the luncheon will be from 12-1:30PM. GRANDRONDEMEETINGRECAP Reeser reviewed the agenda for the City Council's meeting with the Tribal Council ofthe Confederated Tribes of the Grand Ronde. Reeserpointedout highlightsfrom the meeting:GrandRondere-evaluatingeconomicdevelopment opportunities at the Wood Village site with a report to be completed in Fall 2025, noting Dirks mentioned theopportunityto hosta temporaryfire station atthesite. Reeser mentioned the Grand Ronde isalso assisting on a list of significant plants forthe newwetland park. Gallien confirmed and stated staff are still waiting on the list. Tan stated it was a great opportunity to meet the staffand get a better understanding ofthe culture. Smithagreed,sayingit wasgoodto see peopleagain. Rios-Campos explained the conversations were not whatwasexpected butthere is potential to reconvene in thefall. Rios-Camposstated hisapprovalofpotentially usingthe site asa temporaryfirestation location, as well. Minerstated it isgreatto havea partnershipwiththe Grand Ronde. RESOLUTION11.2025: INVESTMENTPOLICYANNUALRENEWAL Reeser explained this is a recommendation forthe readoption ofan investment policy, which is recommended as best practice, noting this policy has been in place for a year but requires annual renewal. Reeser reviewed the general purpose ofthe investment policy and mentioned the policy was reviewed by the Oregon Short Term Fund Board last year, noting no changes were made from last year's policy. Reeser provided an update since last year's policy adoption, stating nothing has been done since then but staffare monitoring rates. Reeser explained staffdecided to preserve the City's liquidity over the last yeardue to uncertainty over futurefundingforfireand emergencyservices. Reeser asked for questions and feedback. Tan asked ifthere is concern about rates declining. Reeser stated staff are monitoring the situation but are not concerned at this point. Minermentionedsavingsaccountinterestrates arestill around5 percent. Tanexplainedshewasjust curiousaboutthegeneralstateofthe market, Mineragreedwith Reeser'sdecisionto retain liquidityuntil reachinga betterunderstandingoffuture fundingforfire andemergencyservices. Reeser stated the City is fortunate and the only one ofthe three cities to have as much liquidity. Upon motion byTan, secondedbydarkand passing5-0,the resolution wasapproved. RESOLUTION12-2025:GRESHAMFIRE1.YR EXTENSION Reeserexplainedthis is a one-yearIGAcontractto extendfire servicewiththeCityofGresham. Reeserprovidedbackgroundon thedecisionto pursuetheone-yearextension,stating all three cities agreedto pursuethe ClackamasFire Districtproposalatthe three city meeting inApril butthatthe one- yearextensionallowsfora longertransition period. Reeserstated Fairviewapprovedthe IGAattheirmeeting lastweekand notedwhileTroutdale's City Councildoes not needto adoptthe IGA,Troutdaleis holdinga public hearingon a potential police andfire service fee tonight. Reeserstated, uponapprovaltonight, Gresham'sCityManagerhasthe authorityto signthe IGAextension withthe hopeto have Minerexplainedhe believesthisallowsall fourcitiesto discussthe futureofa fire districtand keeps Gresham as a partner. Reeseragreedandstatedthe extratimealso allowstheothertwocitiesto get caughtup to speed on what WoodVillagehasalreadydone. Rios-Camposstated his hopeto havemeaningfulconversationsto finda regionalsolution andto give all involved moretime to figureit out. Reeserstated all partnercomments ontheAPTriton report havebeensent backfor review, aswell. Upon motion bydark, seconded byTanand passing5-0,the resolution wasapproved. Rios-Campos stated having the agreement in place is a relief, but much work still remains. RESOLUTION13.2025: BUILDINGFEEUPDATEREQUEST Reeser explained the fees were last updated in September 2024 due to the State requirement to have an online permit system, explaining the City eventually decided not to move forward with the State system and noting Gallien found a different, more cost-effective and user-friendly system which will go live the first week of June. Gallien confirmedthego live isJune9th. Reeseralsostated theCityofGreshamupdatestheirfeeseveryJuly 1st, andthe Cityneedsto keepup with those costs since they get passed through to us and it is a good wayto reflect the actual cost of services. Reesernotedthe Citykeeps its minimumslowerto incentivizesmallerprojectsto still get permitsand inspectionsto avoid healthandsafetyissues. Reeser explained the timeline for implementing the newfee schedule aftertonight's adoption with an effective date ofAugust 1, 2025. Reeser reviewed the building fee changes: increased hourly billing rate from Gresham; rolled backsome changes from last year's State permit process; updated prices to align with Gresham rate changes. Reeser noted the overall revenue impact is 6 percent. Rios-Campos remarked that the newcontract extension forfire service stated it would no longer cover the cost for Fire Marshal inspections. Rios-Campos asked ifthere would be an amendment on howthat cost would affect those fees. Reeser explained the building fee is charged to the permit submitter, which will not change. Whatwill change is Gresham will no longer credit the Cityfor the amount collected for building and inspection fees forwork done bythe Fire Marshal in Wood Village. Instead, Gresham will nowretain those fees in addition to thetotal costowed bythe City. Gallien explained those fees arefor routine business fire inspections. Starting July 1st, those will be billed hourly, which is the same as building inspectors and plan reviewers. Gallien noted those costs are passed alongto the customerduringthe permitprocess. Rios-Camposasked if it would be an amendmentto the contract. Gallien explained this newfee structure was already included in the building IGAadopted a fewyears ago, but Gresham had not been billing the Citythis wayyet because the current fire IGAdid not permit it. With the newfire IGA, it will change July 1st. Reeserstatedthe issuewasidentifiedwhenthe building IGAwasupdatedbuttheCitydid notwantto changethe languageinthefire IGAatthetime. Upon motion byTan, secondedbySmithand passing5-0,the resolution wasapproved. CITYATTORNEYREPORT None. MAYORANDCOUNCILCOMMENTS ReeserremindedtheCouncilthatthis Saturdayis the annualCommunityCleanupDay. Miner asked what time. Gallien statedfrom 9 AM-12 PMwithvolunteersshowingup around8:00AM. Smith asked where it would be held. Gallienexplainedatthe Grand Rondeproperty buttheentrancewasfrom NE223rdAve instead ofWood VillageBlvd becauseFred Meyeris usingtheotherend ofthesite. Rios-CamposstatedthisThursdayis the annual PlayEastfundraiserat6:00 PMatthe FairviewFood Plaza. Tan asked for confirmation on time. Rios-Camposrestated at6:00PM. ADJOURNMENT Withno furtherbusiness,the Counciladjourned at6:37pm. Jai ' s- os MAYOR AT ST: ITY RECORD