City Council

^&^ K'~ Mayor JairoRios-Campos Council President Dara Tan Councilors John C. Miner Mark dark Patricia Smith aTLOF.Wood ige WOOD VILLAGE CITY COUNCIL / URBAN RENEWAL AGENCY MEETING MINUTES May27, 2025-5:45 PM PRESENT Mayor Jairo Rios-Campos, Council President Dara Tan, Councilors John C. Miner, and Mark dark, URA Board MembersVictoriaMinnieweather, Faith Fox, HunterJones, and T. Scott Harden, City ManagerGreg Dirks, Public Works Operations Manager Erika Normine, Director of Finance Seth Reeser, City Attorney Jeff Condit, and interested parties. ABSENT CouncilorPatriciaSmith. PublicWorks Projects ManagerBeckyGallien. FY 2025-26 URA BUDGET Councilor Tan arrived at 5:46 pm. LIRABoard MemberHarden arrived at 5:48pm. Rios-Campos opened the LIRA budget adoption public hearing. Rios-Campos opened the LIRA budget adoption public hearing. Dirks reviewed the purpose of tonight's meeting to adopt the LIRA budget as recommended by the URA Budget Committee and provided a brief recap ofthe Urban Renewal Agency. Dirks reviewed the URA's performance to date, stating there is no projected newconstruction for 2025-26. Dirks stated there were very few revisions from the proposed to the approved budget, noting $75 was addedforthe City's 75thanniversarycelebration. Dirks reviewed the Urban Renewal expenses, which total just over $1.5 million. Rios-Camposaskedforpubliccommentor boardor Council questions. Harden asked howmuch longerthe URA lasts. Dirks explained the 20-year loan would be about 2030 but to pay offthe total indebtedness would put the agency around 2033. Harden asked if the Grand Ronde is aware of the limited time to benefit from LIRA funds. Dirksexplainedthe Grand Rondehasoptions to put the land into a trust foreconomicdevelopmentoptions butthe City has nothad anydiscussionson potentialfundingoptionsfordevelopment at the Grand Ronde'ssite in WoodVillage. Reeser asked if Condit was online. Dirks stated no. Reeser questioned whether a public hearing was required for the URA budget adoption and suggested opening a public hearingbefore moving to the motions, Rios-Camposopened the publichearingat 5:55pm forquestions. Noneweregiven. Rios-Camposclosed the LIRAbudgetadoption publichearing, Upon motion by Harden, seconded by Tan and passing 8-0, LIRA Resolution 1-2025 Urban Renewal BudgetAdoption FY25-26wasapproved. Upon motion byTan, seconded by Foxand passing8-0, LIRAResolution 2-2025Levyingand Categorizing Ad ValoremTaxes FY25-26wasapproved. Rios-Camposadjourned the LIRAmeeting at 5:56 pm. Jones, Fox, and Minnieweatherleft the meeting at 5:57 pm. Rios-Camposcalled fora three-minute recess. Rios-Camposconvened the City Council meeting at 6:00pm. CITIZEN COMMENTS (NON-AGENDA ITEMS) Dirksrelayed a commentfrom a community memberon Oregon Streetconcerned aboutspeedingon the street whohadexpressedthe sameconcern a fewmonths ago, Dirksstated he passedthe community member's updated concernonto the Sheriff'soffice, CONSENTCALENDAR A. CityCouncil Minutes . May 13, 2025 B. City Events . Community Cleanup DayDebrief Miner asked how many vendors and community members participated at the cleanup day this year. Dirksstated the event includedtwo reuse organizationsnot includingGreen Century Electronic Recycling , Waste Management, and Metro. Volunteers included representativesfrom the WestColumbiaGorge Rotary and Cultivate Initiativesin additionto Citystaff. Minerstated it seemed like therewerea lot of peopletheredespitetheweatherand recommended having a port-a-pottyonsiteforvolunteers and eventpartners in thefuture. Rios-Camposstated therewere84 vehiclesthatcamethroughthe event. Dirks confirmed. Mineralsostated having Rios-Camposatthefront ofthe event to greet and directpeoplewasa good idea. Rios-Campos mentioned the event well and ran smoothly even with having to use the 223rd entrance. Dirksmentioned the siteworkswell for the event but noted onedaythe Citywill need to find a newlocation. Upon motion by dark, seconded by Tan and passing 4-0, the Consent Agenda was approved. PUBLIC HEARING FY2025-26 CITY BUDGET Reeserreviewedsignificantfeatures ofthe FY25-26budgetand summarizedthe budgetsforall the Funds, Reeser reviewed changes made from the proposed to the approved budget and discussed additional recommendations for the Council's consideration for the adopted budget, including an additional $30, 000 fortheWoodVillageBlvd RRFBcrossingwhichwasnot publishedand is an amendmenton the floor. Tan askedwhatkind of pipeswerefound at the RRFB location thatcausedthe delay. Dirks explained a combination of electrical conduit, fiber conduit, possibly irrigation lines, Both the original location and the first alternate location had underground pipes, so the City received County approval today forthe third alternatesitefor the crossing. Dirksstated the expectationforcompletion is still the end of June, but staffwantedto ensureenoughfundingwas rolled overjust in case. Reeser explained the ask is to preserve the resource for next year and would not increase beyond the do notexceed amountforthe project, just split between two fiscal years. Reeserreviewed key items fortheoperating budget, noting the marginsshrunkthis yeardueto increasein costforthe one-yearIGAcontractextensionwith Greshamforfireservices. Reeserexplaineda public hearingwould need to beopened as the nextstep in the budgetprocess. Rios-Camposasked ifthe hearingmust beopened at exactly6:15pm. Conditconfirmed. Dirksstated Troutdale's Councilwill be potentially approvingthefire IGAextensionwith Gresham at their Council meeting tonight and explained Clackamas Fire is putting together a full proposal for starting service on July 1, 2026. The four cities will then review all proposals and continue discussions on the future of fire services this summer. Rios-Camposopened the City budgetadoption public hearing at 6:15pm. Rios-Camposasked for publiccommentor Council questions. Noneweregiven. Rios-Camposclosed the budgetadoption publichearing. Upon motion by Tan, seconded by Miner and passing 4-0, Resolution 14-2025 Receipt of State Shared Revenuewasapproved, Upon motion by dark, seconded by Tan and passing 4-0, Resolution 15-2025 City Budget Adoption FY 25- 26 as amended and making appropriations excluding General Fund Recreation Services was approved. Rios-Campos recused himself from the next motion. Conditexplained Rios-Camposmustexplainwhyhe recused himself. Rios-Campos recused himself due to any potential conflict of interest as the director of the recreation program which is funded by the City. Upon motion by Miner, seconded by Tan and passing 3-0, Resolution 15-2025 City Budget Adoption FY 25-26 amended to include appropriations for General Fund Recreation Services was approved. Upon motion by Tan, seconded by dark and passing 4-0, Resolution 16-2025 Levying and Categorizing Ad Valorem Taxes FY 25-26 was approved, Dirksthanked Reeserfor hisworkon the budget, UPRIVERVILLAGEUPDATE Dirks invited a representative from UpRiver Village to present before the Council. Jane Foreman stated she presented last September where she had promised to return to inform the Councilofthe program's launch. Foreman reviewed the organization's purpose and stated social and educational activities have been ongoing for about a year but member service requests will begin July 1st, noting the most frequent requests. Foreman invited the Councilto the launch partyon Tuesday, July 1stat 1:00pm at the Main City Parkin Gresham, noting the mayorhas been invited to participate, aswell. Minerasked Foremanto restatethe launch partydetails. Foreman reiterated the party is on Tuesday, July 1stat 1:00 pm at the Main City Park in Gresham with the ribboncutting taking place around 1:15pm, Foreman asked the Council to RSVPto ensurethere is enough food. Tan asked howto RSVP. Foremanexplainedthere is informationon the backofthe brochureshe handedout or peoplecould go to their website. Minerasked ifthe organizationhad an office. Foremanstated there is not an office location, buttheyoperate a lot out of Gresham SeniorCenter, Miner stated he originally talked with Foreman at last year's Nite Out and it is good to see their progress. Foremanexplainedthere is a large need for bilingualSpanishspeakingvolunteers. Rios-Campos stated he could connect Foreman with another non-profit, el Programa Hispano, who are alsoserving elderly in the area. Foremanthanked Rios-Camposand stated UpRiverVillageis lookingfor partnershipsto helpthe program. Miner asked what area is served. Foreman stated Wood Village, Fairview, Troutdale, and Gresham but volunteers could be from anywhere. Foreman reviewedthe requirementsfor membership. Foremanstated Rios-Camposhasalready RSVP'd. Rios-Camposthanked Foremanforthe update. DISCUSSION:FY26APPDRAFT Dirksprovided quickbackgroundon the annual performance plan and its purpose. Dirks reviewed each goal for the draft APP for FY25-26: Goal 1) nothing; Goal 2) regional fire service discussionsand implementation; Goal 3) wetland parkdevelopment, sewerinflowand infiltration reduction projects, and Reservoir 1 Booster investigation; Goal 4) regional fire service financing; Goal 5) nothing; Goal 6) legislative work; Goal 7) nothing; Goal 8) regional fire service financing and wetland park engagement. Dirks presented the draft schedule for the APP and noted ifthere were no revisions it would be brought backat the next meetingfor adoption. Rios-Campos asked about the interview for the State Park grant for the wetland. Dirksstated it is an in-person presentation in Salemwith questions. Minerasked aboutcompetitiveness ofthe grant. Dirks stated highly because the presentation period is three days and each timeslot is only 20 minutes. Reeser stated the requests are usually twice as much as the available funding. Dirksstated he is hopefulforthe applicationgiven our highrateof matchingfundingand the partnerships on the project. EMPLOYEE RECOGNITION AWARD Dirksstated this is a re-engineeringawardfor an unexpected recent project, Dirks provided background on the City's re-engineering program, which was established in 2008 and last updated in 2013. Dirks explained the project arose from the ADA pathway and picnic area project to create retaining wall sections, whichwere not included in the project bid, and reviewed potential solutionsto finishthe project. DirksexplainedCitystaffstatedtheycould complete the wall insteadof hiring outthe project. Dirkspresented photosofthe newretainingwalls. Dirks reviewed the total savings for the City and the award amount of $571. 41 for each crew member who worked on the project. Dirks mentioned the staff are very pleased with the award. Miner stated this was a great example of providing an opportunity for our staffto learn new skills in addition to earningextra money. Minermentionedthewall looks great. Tan mentioned this is just another example ofshowing our appreciation just like the appreciation luncheon last week. Rios-Camposstated this is a testamentto teamworktoo. Dirksstated the crewdid it notoutofexpectationto earn extra money, noting it fallson managementto recognize the opportunity to provide this extra recognition. Miner reiterated the program's ability to build newskills amongst the staff. Dirks mentioned the Citydoes promote the program, especiallyfornewhires. Rios-Camposagreed,stating this is nowan exampleto shareforthe program. DIRECTOROFPUBLICWORKSREPORT Norminethankedthosewhowere ableto attend the appreciationluncheon lastweek. Normine presented the monthly public works report for May: continued work on the community garden, noting hopefully it will be complete for next month's report; fresh bark blown in the park before the Easter event; Dirks and Normine attended the East County maintenance workshop; 19 permits issued, 64 inspections, 33 code compliance cases; park projects, ongoing work at Chick-Fil-A and the Fred Meyer remodel Normine stated the water loss is at 16. 54% which is not the improvement the crew hoped for after fixing a leak on Walnut but explained that a stormline collapsed and a potential new leak in the area could be at fault now, which the crew hope to repair this month. Rios-Campos stated the luncheon was delicious and remarked on his appreciation for being invited to attend. Dirks recalled staff from a neighboring city remarked that they need to improve their appreciation event for next year after attending this year's celebration in Wood Village. Miner apologized for missing the event but noted he had a small surgery that day. DIRECTOROF FINANCEREPORT Reeserstated he had no presentation for this evening, but remarked staffare hopefulthe BITrevenues come in within the next two months, noting all other revenues are on pace or had exceed budget. Staff expect a capital report bumper in the next few months with multiple projects wrapping up. Reeseraskedforquestionson the report. Miner stated the City seems well prepared budgetarily given the unpredictability of the cost offire service. Dirksmentioned Reeserwasinvited to present at Fairview'sCity Council worksession lastweekon the Oregon propertytaxsystem aftergetting an abbreviatedversion atthe three-citycouncil meeting last month, Rios-Campos stated Reeser's presentation spoke to all the work Wood Village has done over the last few years to prepare for the fire and emergency service discussions. Rios-Campos mentioned the presentation seemed well received by Fairview'sCouncil, noting theywould like more informationtoo. Rios-Camposalso mentioned Fairviewstaffhave also been instructedto improvetheirpresentationsbefore Council basedon Reeser's presentation. Minerstated his appreciationfor Reeserdoingthis extrawork. Rios-Camposreiterated Reeser's presentation resonatedwiththe FairviewCouncil and staff. CITY MANAGER REPORT Dirks thanked the Council for the adoption of the budgets at tonight's meetings, remarking on the difficulty faced byothercities recently regardingtheirbudgets. Dirksstated the final contractextensionforfireserviceshould befinalizedthis weekand the City plansto launch a website page to provide information to the public on these discussions. The AP Triton report should befinalizedin thefirst partofJune;the financialreportfrom Tiberius is complete; the nextstep is to come up with an engagingactivityon fireservice forthe NiteOutevent in July. Dirksstated whilethere will be a slightdelaywith the RRFBthatthefinal productwill be nicerat the new location. Minerremarked it is excitingto see the newcrosswalkgoing up in the city. Dirks mentionedtherewasa high level of pedestrian traffic in the areawhen he visited the site lastweek. Dirks remarked this isjust the startof revisioningWoodVillageBlvd in the nextfewyears. Dirksstated there have been a fewdelayson the lastfewpiecesofthe park restroom facility, butthe kickoff ofthe finalwalk-throughis scheduledfortomorrow. Dirkscommented on a fewoddities in the park restrooms but remarkedthey are bright, clean andshould beeasyto maintain. Dirks mentioned the final inspection on the ADA pathway is scheduled for tomorrow. Dirks invited the Council to the RHS grad walk on this Friday at 11:30 am in the park where the City will passout frozentreats and also do an engagementexercisearound the City's role in addressingfood insecurity. Minerstated he attended last yearand appreciatedthe continuedoutreachwith thestudents. Dirksalso mentioned staffwill do last-minuteoutreachforthis year'sscholarship. Rios-Camposstated he is hopingto attend on Friday. Minerasked aboutthe article in lastWoodVillagenewsletteron theArata Rd bioswales. Dirks explained those conversations with the County have been difficult because the County has expressed they do not have the funding or staff to maintain the bioswales but has informed the City they would be willing to train community volunteers to maintain the bioswales. Dirks mentioned thatwhilethe bioswaleswerecleared out bythe County lastwinterthatthe newly planted plants did notsurvive. Minerexpressedfrustration overthe situation with the Countyand the bioswalemaintenance. dark mentioned Hinderssubmitted in the chatthatthe article camefrom someoneat the Countywho submitted it to Erika for the newsletter. Dirksconfirmedthe articlecamefrom the County as a result ofthe EastCountyworkshopbutwasnotwhat the City had in mind for the article. Norminestated the article camefrom someonewhoworks in stormwaternotfrom CountyTransportation. Minerstated it sets a bad precedentifcommunity membersthinktheywill need to be responsiblefor maintainingthem. Mineraskedaboutcontinuingconversationswith Cultivate Initiatives. Dirks stated conversations are ongoing and expected to retain assistance from Cultivate for next year. Minerwishedthe City luckwith future discussionswiththe County. Dirks expressed that the County is also facing budget concerns and lack offunding. dark agreed and stated Sandyis having a similarproblem. CITY ATTORNEY REPORT Conditremarked Reeserfinishedthe meeting in 40 minutesduring Dirks'vacation. MAYOR AND COUNCIL COMMENTS Minerstated MHCCpassedtheirbond and expressed hisexcitementforthe improvements coming to East County. dark thanked Minerforsharing. dark stated hewill need to resign soon from the Council. Miner shared his understanding of dark's situation and stated he would be missed. dark remarked that he will really miss Wood Village. Rios-Campos mentioned KGW8 reached out to him last week about a story that numerous Gresham City Councilors opposed the project at Cook Plaza, Reporters asked him if Wood Village would be open to a center opening in the city. Rios-Campos read his quoted response to the question. Miner stated the quote recognized Wood Village as a central player in the region, Dirks mentioned the County rarely involves cities in real estate conversations and that cities often respond that they know the community and can help shape conversations and decisions. Miner agreed and stated the conversations need to take place prior to the County purchasing real estate, ADJOURNMENT With no furtherbusiness,the Council adjourned at 7:17pm. J i i s-C mpos MAYOR ATTEST: CFTY RECORD R