City Council

Mayor Council President Councilors JairoRios-Campos Dara Tan John C. Miner Mark dark Patricia Smith cm:.OF,Wood ^e WOOD VILLAGE CITY COUNCIL MEETING MINUTES June 10, 2025-6:00 PM PRESENT MayorJairoRios-Campos,Council PresidentDaraTan, CouncilorsJohnC. Miner, Markdark, and Patricia Smith, City ManagerGreg Dirks, PublicWorks Operations ManagerErika Normine, PublicWorks Projects ManagerBeckyGallien, Directorof FinanceSeth Reeser, CityAttorney JeffCondit, and interested parties. ABSENT None, CITIZENCOMMENTS (NON-AGENDAITEMS) None. PUBLIC SAFETY REPORT ChiefStewartpresented the monthly publicsafetyreportfor May: newreport includedonline reporting stats; trafficaccidentsup from the previous month; clarified discrepancyin report regardingstolen vehicles, none during this period; on May 15ththere was a reported robbery at Dotty's with a firearm, and detectives are still investigating;on May27tha priority assaultwasreported at Fred Meyer, and the suspectwas arrested;on May31sta robberyatgunpointat 24000blockof NE HolladayStwiththree people robbed, and detectives are still investigating;on May26tha retail theft mission conducted in WoodVillageresulted in 10 custodies, 8 warrants cleared, and over $1, 000 in merchandise recovered; one stolen vehicle was recovered, and a separatevehicletowed; 12trafficstops and 3 pedestrian stops. Chief Stewart stated MCSO is supporting the Special Olympics Oregon, noting he will leave information for the Council about donating or participating. Minerasked if MCSOwasworking in conjunction with anotheragency. Stewartstated it wasJustthe Sheriff'soffice. Minermentioned the trendlineforstolen vehicles is decliningdueto increased resources atthe sheriff's office. Dirks stated the County's budget won't be adopted until Thursday but mentioned Commissioner Jones- Dixon highlighted that funding for area retail theft task force will continue. Dirks explained he and the Council have been followingthe County's budgetprocess and advocatingforcertain things, such as the Sheriff'sofficeand otherlocal programs. dark noted Wood Village has always advocated for MCSO's funding with the County and hopes it continues in the future. Stewart stated his appreciation for the City's support. Rios-Camposthanked Stewartfor his and the department'swork, RESOLUTION 17-2025: MT. HOOD CABLE REGULATORY COMMISSION BUDGET Dirks introduced Scott Harden, the City's MHCRC representative, and Andrew Speer and Douglas Imaralu from MHCRCand representativesfrom MetroEastCommunity Media. Scott Harden stated he has been the City's representative on the MHCRC for twelve years and mentioned MHCRCstaffwould be presenting the budgettonight. Harden explained the purpose of the MHCRC, mentioning the City just signed a newten-year franchise agreementwith Comcast, and stated the MHCRCincludestwo community mediacenters and reviewed their services. Harden mentioned a newshowproduced by MetroEast. Miner asked for the name of the show. Hardenstated the showis FoodForayand noted it highlighteda food businesshere in WoodVillage. Harden explained the MHCRC voted unanimously on May 19th to approve the budget, noting Fairview and Multnomah County havealreadyapproved it and the Cityof Portland BudgetCommittee hasdoneso as well. AndrewSpeer, a MHCRCstaffmember, introduced himselfand overviewedthe MHCRC mission, history, and purpose. Douglas Imaralu, the MHCRC Finance Manager, introduced himself and reviewed the budget process and budget overview for the MHCRC, highlighting a projected $773, 064 decline from FY24-25 due to declining cable subscribers. Imaralu reviewed the revenue breakdown for the MHCRC and presented the FY26 franchise fee revenues estimates, noting Wood Village is expected to receive just over $5,000 in franchise fees next year, Imaraluexplainedfund expendituresforthe MHCRCand reviewed the allocationsto eachofthe two community media centers, noting MetroEast will receive just over $1 .5 million in total funding and Open Signal will receive nearly $2. 5 million. Speer highlighted the MHCRC community grants program, which is expected to remain at the same funding level as last fiscal year despite declining revenues and mentioned a fewexample projects and grantees. Speermentioned the MHCRCalong with Citystaffand Council have been involved in discussionson how to get creative with funding revenue sources and to identify needs within ourjurisdiction. Speerdiscussednextsteps, noting the MHCRC is askingforthe Council's approval ofthe budgettonight, and highlightedmore in-depth information aboutlastfiscal yearis included in the annual report. Speer asked for Council questions. None were given. Dirksexplainedthe Council could hearfrom MetroEastbeforeor afteradoptingthe budget. Tan requested to hear from MetroEast first. Rios-Camposasked howmuch longerthere is on the MHCRC IGA. Dirksexplainedit is a perpetual agreement. John Lugton, Directorof Production Servicesat MetroEast, thankedthe Council fortheirsupport overthe years and reiterated theirfundingcomes from the MHCRC. Seth Ring, DirectorofVolunteers & Educationat MetroEast, introduced himselfand presented theirannual reportfrom 2023-24, noting he hoped to getthe Council the 2024-25reportsoon. Ringdiscussedwhois served through MetroEast'spublic-facingprograms butalso throughtheir production and content reach. Ring mentioned the mobilemedia lab, the FooofForaydocuseries, andgovernment meetings. Ringstated MetroEastis also building up its fundingthrough donors, as well, to bridgethe gap left by declining MHCRC revenues. Ring noted MetroEastis celebrating40 yearsofservice, as well. Ring reviewed the results from a recent community needs assessment, including why different groups use the mediacenter, 64% interest in production services, and most peoplewere interested in tablets, GoPros, laptops, and other mobile devices for livestreaming, editing, and social media content. Ring stated the community needs assessmenthas been very helpful. Lugton stated MetroEast is a unique non-profit in the breadth of service they are able to provide to the community. Minerexpressed hiscontinued impressmentwith MetroEastandtheirwork. Rios-Campos mentioned it has been three years of partnership with MetroEast and PlayEast to offer free technology camps to bring services to East County. dark noted hisoriginalfearoftelevising Council meetings and howhis stancehaschanged. Dirks explained the Council could now move to approve the budget at this point. Upon motion by Miner, seconded by Tan and passing5-0, the resolution was approved. RESOLUTION 18-2025: WASTE MANAGEMENT RATE ADJUSTMENT Dirks provided background on the City's franchise agreement with Waste Management, noting Waste Management has asked for a rate adjustment to cover the additional tipping fee implemented by Metro and to coverincreasedexpenses. Dirkspresented the proposed rate adjustment basedon volume (weight), explainingthe mostcommon 35- gallon bin cost will increase $2. 29 a month and noting Wood Village compares lower than most other cities in waste costs. Dirks introduced Mike Jeffries, Area Pricing Director, and Dave Huber, Public Sector Manager, from Waste Managementto answerquestionsand explainmore. MikeJeffriesexplainedthere have been threedifferentrate increasesfrom Metrosincethe last rate increaseto coverdisposal increasesand increasein union workerlivingwages. Tan asked ifTroutdale used WasteManagementas well. Jeffries confirmed. Minerstated he would be sharingabouthis personalexperienceswith WasteManagementrecently butfirst askedaboutthe 10%guaranteed in the IGA. Jeffriesexplainedthe return rate is not a guaranteebut is used to help set newrates. Ifmorethan 10% is earned, then Waste Managementwouldcome backto askfor a rate reduction. Dirksaddedthatthe rate hasgenerally not been near 10% and mentioned a previousCouncil instructed Waste Management to come to Council for incremental increases rather than waiting and having a large jump at once. Miner stated his understanding for the need for rate increases but asked howWaste Management gets feedbackfrom customers regardingservice. Minerrelayed an issuewith hiswastedisposalservice at his home when trying to connect with a representative over the phone, including a 45-minute waittime and argumentative and dismissive representatives. Miner asked how Waste Managment knows howtheir service is viewed by their customers. Huberthanked and apologizedto Minerfor his experience,explainingWasteManagementsendsout voice- of-the-customersurveys quarterlyforcommunity members to providefeedback. Mineraskedfor the generalfeedbackand if it is sharedwith the cities. Huber stated Waste Management could share it with City staff and mentioned lots of great comments regarding their drivers but also issues on the customer service end due to staffing. Minerexpressed his appreciationthattheyare collecting feedbackand attempting to be responsiveand noted hewantedto haveanswersto communityquestions regardingthe rate increase, Jeffries stated they could examine how the number of complaints compares over the last fewyears and expressed it is frustrating to hear issues come from the customer service end when that is potentially the easiestaspectto control. dark mentioned the frequent hydraulicleaksthatgo unnoticed byWaste Managementdrivers thataffect City streets and the stormwater system. darkexpressedhisfrustration thatWasteManagementrefusedto hire him in 2003and reiterated his complaint about the hydraulic leak stain that still exists outside of his former home in Wood Village, Huber agreed with dark that it is difficult for drivers to notice the leaks but mentioned WM does extensive safetytrainingon hydraulicleakswith theirstaff. dark asked if drivers carry DEQmaterialsto clean up leaks. Huber confirmed the trucks do contain spill kits and drivers are trained to try and protect the stormwater system. dark mentioned he has never seen a driver do this. Miner asked howthe community member feedback would be shared with the City. Huber stated he could send it to Dirks to share with the Council. The Councilthanked Huberand Jeffriesfor attending. Dirks mentionedWaste Management'sfleet is up to datewithwaste modernizationstandardsand noted the City receives maybe one to two calls a year about Waste Management service. Dirks stated his interest in reading the report, as well. Dirks reviewed next steps, noting if approved, the rate would be effective July 1st, noting the staff recommendation is to adoptthe revised rateschedule. Tan commented thatshe agreeswith the increasebut asked aboutthe lackof30-daynoticefor public comment. Dirksstated it could be amendedto beeffectiveAugust 1, 2025. Rios-Camposopened the publichearingat 7:02 PM. Nocommentsorquestions received. Rios-Camposclosed the publichearing, Upon motion by Tan amended with an effective date ofAugust 1, 2025, seconded by Miner and passing 5- 0, the resolution was approved, Rios-Campos thanked Huber and Jeffries for moving the effective date. RESOLUTION 19.2025: FY2026 APPADOPTION Dirksstated the Council sawthe draftannual performance plan two weeksago and discussed it at their Council retreatearlierthis year. Dirks reviewed the annual performance plan once moreforthe Council, noting certain projects meet several goals butare listed underthe main one. Gallien stated thestreet utility combined projectwas missing from the APP. Dirks explained they removed it since it was an annual project and part of the l&l reduction work. Upon motion by dark, seconded by Smith and passing 5-0, the resolution was approved. CITYATTORNEYREPORT None. MAYORANDCOUNCILCOMMENTS Rios-Camposmentioned there weretwo bonus items fordiscussion. Dirks stated he shared the AP Triton report with the Council this morning and mentioned the speaker training with Praxis, noting preferred dates of June 23rd or June 26th. Tan stated shecan do both and preferred at 5:00 PM. Miner stated 5:00 PM works for him but he is flexible to whatworks best for the group. Rios-Camposstated June26thwouldworkwell for him. Dirksstated hewouldconfirmwith PraxisforJune26that 5:00 PM and explained Praxiswould also be preparing a one-pagerto summarizethe APTriton report. Dirks mentioned the need for an upcoming three-city report to review the report and also highlight issues of going through the process to produce the report. Dirks explained AP Triton did not provide a recommendation to form a three-city fire district and instead costs out a three-city fire department, which is misleadingto readers reviewingthe report. Dirks explained the City has not signed off on the finalized report and asked for guidance on continuing to fight AP Triton on missing the scope of the project or moving onto the next step despite the report not giving an actual recommendation. Dirks expressed staff displeasure with the finalized report. Miner stated the report is missing a key piece and cost the City a lot of money. Miner stated he wants to know the cost of the fire district. Dirks stated Troutdale's City Manager said to let it go because they have no interest in creating a new fire district, and City staff asked AP Triton to comDromise with a disclaimer which was not provided in the final report. Dirks mentioned this disclaimer could be brought forward by the City during it's PR work but it would be niceto have in the actual report. Miner reiterated his preference to have the cost for the fire district in the report. Dirks explained which costs were included in the report, including Gresham's multiple offers, the original offer from Clackamas Fire District #1, a recent update from CFD#1, plus rough estimates on additional fire staffcostsforan independentfiredepartmentor potential future district. Tan stated she read nearlyten pagesofthe report and herimpression thatthe reportwasgoingto support the City's decision to move forward with a fire district. Tan expressed, in her opinion, the public may trust the report more than a Q&Aor PRcampaign. Dirksstated the reportdoes highlightthecurrentfinancialmodel is not sustainablebutdid not indicatewhat a sustainable model would look like. Rios-Camposmentioned it would be niceto have a statementfrom AP Triton outlining thatthey did not meet the projectscope. Dirksexplainedstaffproposed this and thatAPTriton refused. Reesermentioned a differencein opinion between City staffand APTriton staffwhobelievethat the municipalfiredepartmentcosts included in the report metthe criteriaofan independentfiredistrict. Minerasked ifthe Citystill owed money. Dirks confirmed and Gallien explained the City still owes around $30, 000 on the contract. Minerstated the Cityshould not payAP Triton anymore money until the contractis fulfilled. Tan asked about potential breach of contract. Reeserexplainedwewould need to considerthe question ofsending it to the City attorneyfor reviewto prove breachofcontract. Minerreiterated hisopinionto withhold payment until deliverables are met. Tan agreedto withholdpayment until meeting staffrecommendations. Dirks mentioned the question on howto proceed is before the Council tonight, especially given upcoming discussionswith both Gresham and Clackamas, noting he is unsureif pushingforthe final deliverables will even affectthe report's recommendations. Reeserstated staffdo notwantAPTriton to costthe district becauseCitystaffhavealreadyhad to help finishAP Triton's workin otherregards, stating it would likely be betterto do it ourselvesthan force them to finish it. Minerexpressed a lackoftrust in APTriton and theirabilityto produce a quality report. Dirksexplained he can pass along the Council'sdisapprovalofthe final report andAPTriton's work. Rios-Camposmentioned it boilsdownto a differencein interpretation overwhata fire districtis. Dirksexplainedthe direction changedafterthefirsttechnical reviewbecauseboth a district and department were included in thatdraftbut then dropped laterwithoutnotifyingthe City. Dirksalso noted the department section does not include an explanation that the costs shown do not reflect the full cost or the true cost of a district. Rios-Campos agreed. Minerasked Dirksto representtonight'sconversation with APTriton. Dirks asked if the Council would still like a three-city presentation from AP Triton, Tan asked if the Citywould haveto payforthe presentation. Dirksconfirmedthe Citywould haveto payforairfareand lodging ifdone in-person. Rios-Campos asked if the City managers, and possibly Seth, could present the report to the Councils instead. Dirksstated yesstaffcould presentthe report butwould not be ableto provideany insightintowhat researchwasdoneto conductthe study. Tan stated it may be beneficial to have the presentation to put AP Triton on the hotseat regarding the report. Smith asked if Condithad reviewedthe report. Dirks stated he has not. Smith expressed herbeliefthat it mightnot bea bad ideato mention legal action to AP Triton. Dirksstated hedid mention legal in his last messagewiththem. Miner mentioned he doesn't think it would hurt to have Condit review it but noted he would not be comfortableciting the reportwith community members. Dirks stated there is a lot ofgood information and graphics included in the report, including a new response time graphicthatshowsa reduced responsetime if addinga newstation. Reeseragreedand stated it could be comparedto thestandardofservice between Gresham, Clackamas, andfuture proposalsfrom both. Dirksstated the report process did producegood results in that Clackamaswasbroughtto thetable, reopenedconversationswith Gresham, etc. Minerstated he is not interested in a presentation. dark asked if it was possible to terminate the contract. Dirks stated staff would Condit tomorrow. Rios-Campos expressed that he views value in the presentation and being able to directly ask AP Triton aboutthe report and the process. Minerasked if he meant atthe three-citymeeting. Rios-Campos confirmed and stated his view of it being beneficial for all three cities to be able to directly ask questions and keep momentum moving forward. Minerstated hewould agreeto a three-citypresentation byAP Triton to keep the coalitiontogether. dark mentioned paying80% and then letting it go. Dirks stated hewould reach out in the morning and then connect with Fairview and Troutdale about a three-city meeting. Dirksmentioned theJuly8thmeeting will be cancelled, Rios-Camposstated dark askedto sharea fewwords. dark provided his resignation from the City Council due to medical reasons and reviewed his time serving the Cityeitheron Council or various boardsand commissionsand even working brieflyforthe City. dark expressed his appreciation and gratitude for all the former and the remaining Councilors and for the City staff. Rios-Camposthanked dark and hiswifeMaryfortheirserviceto the City and stated hewould be very missed on the Council. Dirksstated the City is workingon a special plaquefordark and relayed a fewmemoriesofworkingwith dark over the years. Dirks thanked dark for his in-depth knowledge of public utilities and his sharing it with the Council and staff ADJOURNMENT With no furtherbusiness, the Council adjourned at 7:43 pm. ro ios- MAYOR ATTEST: \~Pf RECORD R