City Council

^ Mayor Council President Councilors Jairo Rios-Campos DaraTan John C. Miner Patricia Smith Chariene Gothard CITY.OF.Wood ige WOODVILLAGECITY COUNCILMEETING MINUTES November 18, 2025-6:00 PM PRESENT MayorJairoRios-Campos,Council PresidentDaraTan, CouncilorsPatriciaSmithand CharleneGothard, Public Works Operations Manager Erika Bronson, Public Works Projects Manager Becky Gallien, Director of Finance Seth Reeser, City Attorney JeffCondit and interested parties. ABSENT CouncilorJohnC. Minerand CityManagerGreg Dirks CITIZEN COMMENTS (NON. AGENDA ITEMS) None. CONSENTCALENDAR Lt. Howell presentedthe monthlysafetyreportforOctober,stating thingsweregoodoverall withno major calls to report and the overall call load trending down. Lt. Howell stated there were 16 reported crashes total with 4 being hit and runs and 5 in the Walmart parking lot, noting nonewere major. Therewere22extra patrols bydeputiesresulting in43trafficstops. Lt. Howell mentioned MCSOwould placehighvisibilityvehicles in Fred MeyerandWalmartparking lotsfor BlackFridayandwouldconductmoretrafficand visibilitymissionson Friday12/12. Tan asked for confirmation on the dates. Lt. Howell clarified it would be a visible presence in shopping areas on Black Friday with heavier traffic mission work on 12/12. Smith stated the red light on Arata and 238th gets run a lot. Lt. Howell stated he would make sure MCSO looks at it. Rios-Camposdiscussedthe Fillthe CruiserToy Driveon 12/29from 9 AM- 3 PMand invitedtheother Councilorstojoin if possibleat Fred Meyer. Lt. Howell stated the Missions Team will be present, and he would be at the Tree Lighting and Las Posadas. CONSENTCALENDAR A. City Council Minutes . July 22, 2025 . September23, 2025 . October 14, 2025 . October 28, 2025 B. 2026 OLCC Liquor License Renewals Upon motion byTansecondedbySmithandpassing4-0, the ConsentCalendarwasapproved. Condit arrived at 6:06 PM. EMOPIUPDATE EmonGhassemi, EMOPIProject Manager,and Marcell Frazier,ViolencePrevention& Community PartnershipsCoordinator, introducedthemselves. Frazierreviewedthepresentationagendaandprovideda briefbackgroundon EMOPI,the EastMultnomah Outreach, Prevention, and Intervention. The service areas include Gresham, Wood Village, Fairview, Troutdale, unincorporatedMultnomahCounty, and Corbett. Ghassemistatedtheyweretheretonightto givean updateon the program andthen discussed EMOPI's goalsand approachthroughearlyintervention. GhassemireviewedEMOPI'spartnerorganizationsforwrap-aroundservicesandpro-socialservicesand partner schools like MESD, Reynolds, Gresham Barlow, and Centennial and indirect partnerships with Parkrose and David Douglas. Frazierdiscussed GIAand Going Home Too who provide intensive case management services for those who are most at risk for gun violence. FrazierdiscussedtheCeasefireProgramand its partnersandthe ShootingReviewprocessthatexamines every gun or violent event in East County, which isfollowed by coordination meeting with community and schoolpartnersto discusshowto keepthecommunitysafe. Ghassemisharedthatthe photo in the presentationdisplayeda recentcoordinationmeeting. Ghassemi discussed the Rising Stars program to recognize outstanding youth, K-12, in EastCounty. Ghassemimentionedout-of-statepartnershipsto exchangeideasand learn bestpractices.The photoin the presentationshoweda groupofyouthwhovisited DCthisyear. Ghassemi stated they presented to Council last yeararound this time, so they wanted to give an update: attendedthe DCLeagueofCitieseventwithfouryouth in March;celebratedyouthviolenceprevention week in April with a basketball tournament with public safety officials; held first mental health fair in June; supported Schools Out for Summer and Rock the Block summer events; and expanded partnerships with Gresham Barlow, Centennial, and Reynolds. Frazierdiscussedgoals moving forwardto supportyouth, strengthenandgrowpartnerships,andcontinue to advocateforadditionalfunding. Frazierthankedthe Mayorand Councilfortheirsupportofthe program. Ghassemiinvited questionsor comments. Smith asked about their success rate. Frazierasked for clarification. Smith clarified that she was referring to redirecting at-risk youth. Frazierstatedthe Ceasefireprogramstarted in Januaryandthegoal isto reducegunviolenceby 10% year-over-year, which is likely not to happen in this first year but they have hope for it in year two. Frazier stated Gresham is the smallest city in the country running this program, so that it itself is a success. Ghassemistated EMOPIstarted in May2022and hasworkedwith30,000youth in EastCounty. Ghassemi noted that EMOPI's intensive case managers have provided relocation services for nearly two dozen families, which has moved youth out of harm's way. Tan asked about how they plan to continue measuring success as the program expands. Frazierreiteratedthe 10%-gunviolence reductionyear-over-yeargoal, butnotedthe drasticincreasein gun violence this year which follows the post-COVID trend during which gun violence increased 300%. Frazier mentioned other measures including full caseloads; caseloads staying active for an entire 18-month period; folks being involved in the Ceasefireprogramfrom January2025through2027;expansionandcontinuing to be funded; and providing quarterly reports to the State describing narrative success stories. Ghassemistated anothersuccessfortheorganizationsis seeingtruancylevels reducedand mentioned abilityto sharesome ofthesuccessstorieswiththe City. Tan stated it would be interesting to see the growth and what that means for the community, Tan stated she had previously seen one ofthe youths from the photos at her gym and saw he was awarded byGreshamforhissuccess, whichwasgoodto see. Ghassemi asked which youth Tan was referring to in the photo. Tan stated the second from the left in the photo on the right. Ghassemi stated it was Terrance, who was one of the youths that traveled to DC earlier this year. Ghassemi noted he is very proud ofTerrance and his growth over the last year. Tanstatedshecongratulated himand expressedTerrancewassurprisedsheremembered him. Ghassemireiterated his prideforTerranceandfortheothers involvedwiththe program. Rios-Campos stated youth violence prevention is part of his background and described the work as a marathon. Rios-Campos asked howthey are looking forfunding nowsince original funding wasfrom 2019-2022. Frazierstated that the time period Rios-Campos referred to wasforthe 300% increase in East County gun violence during the pandemic. Rios-Camposthen askedwhentheyoriginallyreceivedfunding. Ghassemistatedthey receivedfundingin 2021,and heand Frazierwerehiredshortlyafterand had services up and running byMarch2022. Rios-Campos asked how they are funded now. Ghassemi stated thatthe program is currently funded through June 30, 2027. Rios-Campos asked ifthere is room for referrals forWood Village youth specifically with their partner programs. Ghassemi stated absolutely and explained that many referrals come through the police department or the schools and MESD. Frazierstated the Sheriffs Office brings referrals on a biweekly basis, and some have come from Wood Village. Frazierexplained their referral system catches mostly high-risk cases or extremely good kids, so if we knowsomeonewhoneedsa little helporfalls somewhereinthe middle,then emailthem directlyto submit a referral. Rios-Campos asked about domestic violence partner organizations and referrals for partnerships with organizations like El Programs Hispano, which already has a domestic violence program that services East County. Frazierstated they are welcome atthe table, butthere is no promise to be a funded partner. Domestic violence services are needed, but organizations would need to wait until the next RFPopens up forfunding potential, Frazierreiterated they are always welcome to come take referrals as an unfunded partner, though. Rios-Campos asked aboutthe school district pilot program and mentioned it had been previously discussed to do something similar with the cities as workforce development. Ghassemi stated this is important to them and he would be doing mock interviews with students laterthis week, Ifmore funding, then something EMOPIwantsto expand. Tan stated she volunteers at Parkrose DECA and asked howto get involved here. Ghassemi explained he does this at Gresham Barlow and offers histime to dothe mock interviews, so she could do the same. Rios-Camposthankedthemfortheirworkandwouldfindwaysto supportthem. RESOLUTION28-2025:PLANNING/PUBLICWORKSFEEUPDATE Gallien provided briefbackgroundon planningfees, explainingthe lastcomprehensivefee updatewasin 2005andonlythe design reviewfee hasbeen updatedsince2008. Gallien notedsomefeeshave been unchanged since 1998. Gallien stated the current contracted planning services are provided by Robin at Urbanlens Planning and is $154perhour, whichGallien mentioned is reasonable. Gallien explained staff conducted a fee analysis with neighboring cities and those of comparable size. Gallienstatedthat mostofthefeesweresignificantlyincreased,mostdoubled;somefeeswere consolidatedandsimplified,andconditionaluse anddesignreviewfeesweresetto actualconsultantcost. Gallien mentioned the Master Plan/Town Center Plan fees were set to cost, as well, as it is a complicated application. Staffwanted to ensure the City could recover costs given potential for upcoming Town Center projects. Gallien stated there were minor fee adjustments for those that impact single-family residential. Gallien providedbriefbackgroundon publicworkfees, notingthe City handlescertain permits in-house, some ofwhichhavebeen updatedto staycurrentwith Gresham'sfee schedule. ROW/Curbcutand post- construction control application review outdated, and no fee established for erosion control. Gallien explained staff propose to update the grading permit and miscellaneous building related fees to match Greshamandto adjust ROW/curbcutand post-construction control applicationto staffcost, whichis modeled afterTroutdale's at $150. Gallien reviewedthepublicworksfee analysisandstated the purpose isto recovercostsofplanningand publicworksservices, reducethe level ofgeneralfund subsidy, and minimizeimpactson single-family residential applicants. The fee update also supports City Goal number 4. Gallien asked the Council for questions. Gothardaskedforclarificationonwhatthe half-applicationfee means inthefeeanalysistable. Gallienexplainedanyinitialapplicationhasa costand, ifthere is an appeal, the Citywouldchargean applicant halfthe initial application cost to cover any appeal related costs. Gothardaskedaboutthetemporary use permittype 1 andtype 2, whichare large increases. Gallienexplainedthese mostlyimpactcommercial propertiesandare basedonthecomplexity.Type 1 is a minor and administrative review process, and Type 2 is more code intensive with planner involvement, so the cost needsto accountforthe planner'stime. Gallien notedshecannotrecallthe lastsubmittalof a temporary use permit, but the updated fees were based on the planner's estimated time. Gothard asked about the number of permits by type in the last few years. Gallienexplainedthe Cityhasonly haddesign reviewsandconditionaluse in the lastfewyears, and variances, which did not have a large increase since it is typically for residential customers. Gothard stated that Gallien already answered her question about the partitions. Gothardaskedaboutthe costcomparisonsforthe zonecodechangeapplication. Gallien explained the newfee is not quite double from the 2005 rate and explained that the hourly planner rate hasmorethan doubled, noting neighboringcitiesare more comparablethancitiesofcomparablesize thatfall outsideofthe metre region. Gallienalso mentioned it is hardto estimatesincewedon'treceive these kinds of applications often. Gallien explainedmostfeesare updatedannuallybasedon cost-of-livingadjustments, butthesefeesare different. Reeser mentioned other comparable cities also do not get zone code change applications. Gallien agreedandexplainedthe feewasleftonthescheduledespitethe City'scurrentcodeonlyallowing the Cityto initiatea zonecodechange. Itwaslefton the scheduleinthecasetheCitycan substantially clean up its code in the future. Reeserexplainedmostapplicationsareresidential,andwe havegood numberson thoseandthe costs versusthesetypesofapplicationswhichcomein onceeveryten years. It is hardto knowwhatcostswill look like as they vary based on project size. The City is trying to do its due diligence by updating the fees, but staff are confident fees for residential applications are only at cost. Gallien asked if Smith was around for the Town Center process. Smithstated probably. Gallien explainedthatdocumentationon thatproject likelytookconsiderabletime, butstaffhasno ideaon thecost. Staffrealizedplanningfeeshavenot beenaddressedin a long timeso wantto makesurewe recoup costs the best we can. Rios-Camposagreedwiththedecisionand proposedexaminingeveryfewyearsto ensureaccuracy, especiallyconsideringthe upcomingpotentialfora Town Centerproject. Upon motion byTansecondedbySmithandpassing4-0, Resolution 28-2025wasapproved. RESOLUTION29-2025:GRESHAMFIREIGAEXTENSION Reeserexplainedthatthe IGAextension is a culminationofa long processand reviewedthe presentation agenda. ReeserdiscussedthefirstTaskForcemeeting, whichwaslastweek, Rios-Camposstated it wasthefirsttaskforcemeeting comprisedofthefourcity managers,fourmayorsan electedofficialfrom eachcity, a unionrepfromthe GreshamFire Union, andonerepresentativefrom Fire District10, whocontractswithGreshamforfire services. Thefirst meeting provideda briefhistoryofwhere wewere, whereweare now, andthe groundrulesforthe committee. Theaction planforthe nextmeeting is for Tiberius to consolidate the separate financial reports and findings into one and to estimate on the revenue forthe four-city service area. Then, Gresham would provide the task force with the fire service expensesasa starting pointatthe next meeting. The meetingfrequencywasalsodiscussed. Reeser stated that the kickoff meeting with Tiberius was held to discuss scenarios. Reeser summarized the IGA extension, which keeps most ofthe last IGA except that the fees earned by Gresham Fire for inspections will now be kept by Gresham and adds that any party can withdraw from the contractwith 12months' notice. Theextensionkeepsthe sameservice level asthecurrent IGAbut hasno mentionofan additionalstationon the Fairview/ WoodVillageborder, whichReeserstated is a known need. Reeser explained this is still under discussion with Gresham but would be a separate agreement. Reeser reviewed the IGA costs, which increase 7. 3% per year, the Gresham historical 10-year average, which Reeser noted is high. Reeser mentioned this cost increase was pointed out as too expensive in April, and Gresham is now recognizing it is not feasible. Reeserstated hedoesnotsee a scenarioofstayingto yearfive inthe IGA, notingthe citiesneedto find a wayto transitionbeforethen, butthiscontractgets usmovingforwardwhilediscussionscontinuetoward a better regional solution. Reeserexplainedthe IGAreinforcesthe needfora districtandforseveral thingsto happen in a short timeframe, includinga signedcommitmentforan additionalstation located intheWoodVillage/ Fairview border, or a firm direction from Gresham council to join/create a fire district with three cities, or a decision for the three cities to move to a district to an accelerated timeline. Reeserstatedthere is a copyofthe IGAamendmentinthe packetandthathe hashighlightedwhathe and Dirks believe is important for the Council to know. Gothardasked ifall thecitiesagreeto this, andonedecidesto optout, doesthatchangethefeestructure? Reeserexplained he, hypothetically, believesyesand usedan examplescenarioin howthatmight happen. In Reeser's opinion, if that happens, the contract will likely fall apart. Rios-Camposmentioneddiscussionswiththe mayors isthatthethreecitiesagreethefiredistrictis the bestapproach,so would it change,yes, but hefeelsall three citiesare aligned rightnow. Gothardaskedif Fairviewpulls out, then wouldWoodVillagebe assessedfortheirfees? Tan stated we would then also have the option to pull out with a year's notice. Reeserstated one citywould not be ableto affordto fund a stationalone, sothethree cities haveagreedto continue together. Smithstated shewishedthingswere movingfasterasweare running outoftime. Tan stated she feels it is as rapid as possible given the agenda. Reeserexplainedthatstaffhasbeen engagedand hopefullybyspring, wewould be ableto reach a consensus. Smith asked when this contract went through. Reeser explained thatthe initial one-year contract expires June 30, 2026 and this newone would go through June 30, 2031. The shortest timeline isto move to a district in yeartwo ofthis contract ifthere is consensus, noting this is fast, butifthere is no consensusor a publicvotefora districtfails, then there would still be time on this contract to continue services. Reeser explained thatthe hope isto go to one public vote and pass, so the City isfocused on heavy communityengagementandeducation. Smithasked if Greshamcostswouldgo upeveryfive years. Reeser confirmed. Gothard stated part ofcommunity education is to make them aware ofthe risk ofgoing without fire service. Rios-Camposstated Greshamalso haspublicsafetylevywhichexpiresin 3 years, so theyare also needing to look more at the yeartwo mark for making a decision on howto move forward. Rios-Campos stated the contract isn't ideally whatwe hoped for, but the hope isto have a real solution soonerthanfive years. Communityeducationis key. Gothard asked about a maintenance agreement as part of this contract. Reeser confirmed the contract includes continuation of current contract service levels. Upon motion byTan seconded by Smith and passing 4-0, Resolution 29-2025 wasapproved. Rios-Campos explained Gresham and Troutdale havethis contract on theiragendatonight, and Fairview is consideringit attheirDecember3rdmeeting. DISCUSSION:COMMUNITYMEETINGRECAP Reeserstatedthe Council had madeit clearcommunityeducationandoutreachwasimportant ifwewere lookingat a financialaskin May. Reeser explained a test run ofthe Community Conversation was held on October23rdwith City representatives where Dirks refined the presentation based on feedback to focus more on services and less on revenue needs. ReeserdiscussedthefirstCommunityConversationon November13thwitha fewcommunitymembersin attendance in addition to Gresham firefighters and the Gresham Fire Union president. Reeserdiscussedthe nextCommunityConversationon November17thwithSpanishspeakersled by Mauricio (Valadrian) and attended by Reeser and Hinders. Neariy 25 community members attended, and the presentation was recorded live on YouTube, Staffwill share the link and transcript with the othercities to sharewiththeircommunities.Those in attendanceaskedgoodquestionslikethe levycost perperson and providedfeedbackto showthecostforsomeonewholives ina condoor mobile homeversussomeone who lives in a larger, expensive home. Staffdiscovered a need forcommunity education on general fire and emergency services, including who provides whatservices and whogets paid forthese services, and a desireforCPRandfirstaidclassesto improvesurvivability. Overall, good lessonswerelearned andwill be incorporated intofutureoutreachefforts. Reeser reviewed future outreach in the January newsletter and mentioned an initial round of polling was completed, but the City will do another more substantial poll in Wood Village in early January which will probablycall at leasthalfthe households.Asa result, morequestionswill likelyariseafterthe polling, so morecommunityengagementwill needto be scheduledaswegetcloserto May. Reeseralsomentioned staff presenting information at City events like at the 75th anniversary and Easter event. Reeserexplainedthatnoactionis neededtonight, notingthe presentation isjust informational. Rios-Campos stated the Council retreat will likely again focus on fire and how the Council will need to get more involved since staffcan only provide information after a certain point. Tan asked for the retreat date, ReeserconfirmedFebruary7th. DISCUSSION:ATTORNEYAPPOINTMENT Reeser explained the report laid out options and invited Condit to provide his explanation and recommendation. Conditstated the Councilhas manyoptions, and he recommendedappointingChristyTaylorifstickingwith hislawfirm. TaylorandJamesWalker,whoisthe Cityattorneyfor Newbergwill likelysharedutiesforthe City. Conditexplainedhewill beon a very parttime basisafterhe leaves. Reeserexplainedthata decisionwill needto be madeastheappointmentwill needto occuratthe next meetingorfirstJanuarymeeting. Considerationsforthe Council includehowoften to havethe Cityattorney at meetingsgiventhe costincrease?Staffhavediscussedconsolidating itemswherean attorneyneedsto be present for discussion and can share agendas with attorney ahead of time for feedback. Other considerationsincludewhatarethe Council'sneeds, howto get bestvalueoutofservice, andwhatisthe Council's direction for staff to utilize services. Tan stated she agrees with reviewing agendas once a month to decide where the attorney would be most valuableto attend butstated a needfor more backgroundon Christyto help makethe decision. Conditstated hewould be happyto puttogethertheirroutine requestfor proposalforthe Council. Smith stated her appreciation for Condit's service and agreed with option to reduce the attorney's attendance to once a month, Conditexplainedhegivesa discountas it is hisbestwayto stayup to dateon what'sgoingon, buthedoes notdo much legalworkatthe actual meeting, ratherhe preparesit aheadoftime. Hestatedothercities havethem cometo meetings, butschooldistrictsandotherclientsdo it on inviteonly Condit stated the City's legal spending has not been very much underthe three city managers he has workedwith here. He remembersonlya coupleoftimesdoinga lot ofwork, likewiththe Bywayor newCity Hallorwhentherewere Councilissues, but, in hisopinion,goingforwardthe likelylegalwildcardwill befire service and the election process. Rios-Campos stated he and Dirks have held conversations about howto get best value but also to allow the newattorney to feel confident in knowing City business to provide best advice. He also mentioned understandingstaffsneedforlegalservicescould helpthe Councilintheirdecision. Reeserstated stafffeelfortunateto have MillerNashattheirdisposal,andthere is no recommendation fromstaffto exploreotheroptionsoutsidetheirfirm. Rios-Campos asked for clarity on whatstaffare asking the Council fortonight. Reeser explained, typically, the City attorney reports to the Council not the City Manager, so the Council should tell staffhowthey would like to move forward based on recommendation from Jeffor indicate ifthe Councilwould like an RFPprocess. Reeseralso mentionedthatthe Councilshouldconsidercontinuing utilizationofservicesor setting up newexpectationsforthe legalservice. Tan asked to consider the current service utilization first. Smith said she is torn since Condit stated he is best informed by attending each meeting buttrusts Condit's recommendation. Gallien explained staffcould present costs based on different options for attendance and work. Conditstated thefirm mightbewillingto workoutan arrangementandexplainedhegavesucha lowrate asthe Citywas hisfirst solojob afterjoining the firm. Condit explained he could not pledge it, but instead Christy or Jameswould need to decide ifthat was possible. Condit suggested having the newattorney attend all meetings for six months to get acquainted and then reassess the need for services. Condit reiterated the point of attending asthe best wayto knowwhat is going on with the City. Conditstated hewouldtalkwithhiscolleaguesandseeaboutputtingtogetheran RFPpacket. Rios-Camposasked ifthe Councilwascomfortable moving withCondit'srecommendationto bring back more informationandhavestaffbring backcostoptions. The Councilagreed. Gallien stated it could be broughtbackatthe Decembermeeting. Reeser agreed and stated they could approve for resolution or decide to waitat the December meeting. DIRECTOROFPUBLICWORKSREPORT Bronson presentedthe monthly reportforOctober:staffextendedthecommunitygarden basewhilethe ground was still hard to avoid muddy work again;the turfwas placed atthe Hawthorne trailhead to fill the newgarden boxes in the Spring as compost; the Reservoir 1 fenceline was cleaned up and weeded, and staffput down rock with road fabric underneath to prevent future growth; a sewer lateral repair on Maple was completed by staff; Charpentier constructed a pumpkin bowling alley for Pumpkin Fest; Public Works staff performed flagging at Pumpkin Fest to help with traffic flow and parking, which went smoothly; a storm line repairon Walnutwascompleted bystaffafterdiscoveringit wasfull ofroots, causingblockageand waterbackedup in thestreet; staffstainedgatewaysignsand parksigns;staffclosedthe splashpadfor the season; leveled andcleanedthe Hawthornetrailhead;openedthe LeafDrop, whichwill stayopenfor a fewmore weeksafterreceiving more usethanthe lastfewyears;the watermeter replacementprogram continues; fall turf maintenance in the park was completed; Miguel completed confined space training; Dirks and Bronson attended fall East Multnomah County road maintenance workshop and have a plan for inclementweatherresponseandcommunication;the sewagesmell in parkwasdueto a sewerissueon the Reynoldspropertyand hasnowbeen fixed. Rios-Campos stated the park looks amazing, and he noticed the holiday decorations were up. DIRECTOROFFINANCEREPORT Reeserprovidedan update:propertytax receiptsstartedto be receivedthis month, andstaffarepulling propertytaxfilesto see what'shappeningwiththe City'sprimaryrevenuesources; interestrevenuesare decliningfrom lastyear'sasspendingdownourbalanceand rates havebeendropping in the local government investment pool. CITY MANAGER REPORT Reeserstated hesentout anemailtodaystating Dirkswould beouton medicalleavethroughat leastthe endofthis month, butwiththe holidays,he may beoutuntiltheendofthe year. Dirkswill reevaluatein a few weeks once he knows more about his return. Reeserstatedwe havea greatstaffand Council relationshipandexplainedhe hasnowdoubtsthatwewill still perform atthe same level. ReeserexplainedanyquestionsforDirkscan bedirectedto himinsteadandthathewould beattending meetingson Dirks'behalf. Tan statedshehasgoodfaithin staffleadingthe City. Reeserstated Dirkshasdonea greatjobto keep high-prioritythingsinfocuswhilehe is away. Rios-Camposstated he hashadconversationswith Dirks, aswell, aboutplan progressionwhilehe isaway, noting Reeser would handle urgent conversations around fire and homeless services, Rios-Campos reiteratedthe understandingthata highlevel ofservicefrom staffwill continue. Rios-Camposinstructed staffto let the Council know howto support if needed. Reeser explained Dirks hasgood support from hisand hiswife's family at this time, butthe Citywould be willing to help if needed. Rios-Camposinstructed Reeserto informthe Council ifcan beofhelp. CITYATTORNEYREPORT None. MAYORANDCOUNCILCOMMENTS Gothardstated KianaKenworthyis hergranddaughterand isfeaturedon theToy Driveflyerbeforethe Council. Rios-Campos stated this is the only Council meeting in November and the next meeting would be on December 9th. Rios-Campos mentioned the Fill the Cruiser Toy Drive is November 29th and that the Council would be at the WoodVillageFred Meyer. The Tree Lightingis thefollowing Saturdayfrom 5-6 PMatCity Hall, ending withthetree lighting. Rios-Camposstatedthe MakingSpiritsBrightCommunityToy Giveawayisthe followingSaturdayand highlightedvolunteeropportunities. Gallien mentionedstaffreceivedan emailaboutLasPosadasrequestingfinancialsupportfortheevent utilizingCouncildiscretionaryfundsor unutilizedholidayfood programfunds. Gallienstated inthe pastthat the group has applied forthe community event grant which reimburses up to $1, 000. Gallien explained it is up to the Councilto decideon the amount. Theeventwould bevirtual thisyearbutwouldstillfocuson providing information, resources,food baskets, andessentialitems. Reeseralso mentionedtheWoodVillageBaptistChurchsubmittedan eventgrantforholidayfood baskets and that staff wanted to get the Council's input on both opportunities to provide extra support around the holidays. Rios-Campos provided background on Las Posadas, explaining the City has been a part of it for nearly 15 years. It'san event puttogetherbythe Latinx/Hispaniccommunity, andthiswassupposedto bethe 15th year, butdueto communityconcernsandfeararoundimmigrationandcustomsenforcement,theyhave decidedto notdo an in-personeventand insteaddoit virtually. The Cityhasbeena sponsoratthe $1,000 level for at least the last five years. Tanasked ifthe Cityhadalreadyprovided$1,000forthisyear'sevent. Gallien explained they did not submit an event grant this year. Instead, the group sent over a sponsorship packet, which was printed for the Council to review tonight. GallienstatedtheWoodVillageBaptistChurchapplicationneedsmoredetail, butthechurch hopesto provide 50 food baskets. The event grant application has no pricing details or info on who is eligible, so staffaretryingto get more informationsincetheevent is scheduledfor nextMonday.Theeventgrant supports up to $1, 000 on a reimbursement basis. Smithaskedaboutawarding$1,000foreachevent. Gallien explained$5,000is budgeda yearfortheeventgrant, andsofar, not much hasbeen used. Additionally,the Cityhasbudgetedeventfundsforthe meal programs, whichare not beingheldthisyear, andthere is additionalmoneyinthe Councildiscretionaryfund. Tan asked ifweareencouragingthemto applyforthe eventgrant. Gallien statedwecoulddoso, noting it is cappedat$1,000, orthe Councilcoulddecideto awarda direct sponsorship at one of the listed levels. Tan asked about doing both an event grant and a sponsorship. Gallien explained ratherthandoing bothtojust sponsoratthedesired level. Tan asked about different budgets. Reeserand Gallien explainedthatboth budgetscomefrom the samepotofmoney. Smithstated she believes ingivingequalamounts. Gallien stated it could also be a reimbursement up to a certain amount. Tan expressed her support for the church's event grant and then sponsoring Las Posadas at the family supporterlevel giventhe moneyis alreadybudgetedandthattheevent hasoccurredfora long time and its level ofcommunity impact. Smith asked about when the decision needs to be made. Gallien statedtonight, butstaffareworkingto get moredetailsnow. Rios-Camposasked aboutthe projected numberofpeople served bythechurch'sevent. Gallien confirmed 50 people. Reeser stated Las Posadas planned to serve 300. Gothard asked if the budget in place now is through June of next year. Gallien confirmed butstated thatthe recommendationwould not beto useeventgrantfundsforLas Posadas.Thereare$10,000availablefundsfor utility assistance,butlikelywon'tall be usedforthose programs, in additionto $5,000in the Councildiscretionary, whichhasnotall beenusedyet. Gothard agreed to up to the $2, 500 level for Las Posadas. Rios-Campos stated his support for reimbursing the church's event up to $1, 000 while staffawaited more details. Reeser explained staff could get the church this answer by Monday then. Rios-Camposasked ifthe restofthe Councilagreedto $2,500. Gallien asked for general consensus. The Council confirmed. Rios-Camposstated hewouldseeeveryone, ifnot attheToy Driveor Tree Lighting,then atthe next Council meeting. Tan stated any age could come for the Toy Drive if people wanted to bring their kids to volunteer ADJOURNMENT Withnofurtherbusiness,the Counciladjournedat8:01 pm. Jair ios- pcs MAYOR AT T: TYR CORDER