City Council

, .?,''. '. viv Mayor Council President Councilors Jairo Rios-Campos DaraTan John C. Miner PatriciaSmith Charlene Gothard - cmoj^QOd Village WOODVILLAGECITYCOUNCILMEETING MINUTES December 9, 2025-6:00 PM PRESENT MayorJairoRios-Campos,Council PresidentDaraTan, CouncilorsJohnC. Miner, PatriciaSmithand CharieneGothard, PublicWorksOperationsManagerErikaBronson, PublicWorksProjectsManager Becky Gallien, Director of Finance Seth Reeser, City Attorney Jeff Condit and interested parties. ABSENT CityManagerGreg Dirks. CITIZEN COMMENTS (NON. AGENDA ITEMS) None. PUBLICSAFETYREPORT Lt. Howell presentedthe monthlysafetyreportfor November:no majorcrimes;a carcrashat Chipotlewas a dispute betweenan employee andtheirboyfriend,andan arresthasbeen made;there were 12crashes, 3 on the interstate and 3 were hit and runs; a DUI crash with a ran red light on 11/23 resulted in no serious injuries; deputies spent a lot of time in Wood Village, making 233 self-initiated contacts including 134 traffic stops; MCSOhada visible presenceon BlackFridayin shoppingareas; nostolen vehicles reported. Lt. Howell mentionedtherewouldbe targetedenforcementin WoodVillagethis Fridayfocusedontraffic violations and livability issues. Miner asked about the self-initiated contact number. Lt. Howell reiteratedthere were233self-initiatedcontacts, meaningdeputiesinitiatedthecontactwith individuals, such as traffic stops. Minerstatedthisseemssignificantlyhigherthan usualand mentionedit would be niceto havethis more often. Lt. Howell agreed and mentioned this as a possibility with the help of grant funding from the NHTSA. Miner asked about a notice that went out today before noon about ICE presence at the Wood Village Starbucks and if MCSO was informed about it. Lt. Howell stated this was news to him if confirmed. Miner stated he had not confirmed it. Lt, Howellstated,typically, immigrationofficialswouldonlycallthedispatchcenterto notifytheyare in an area for surveillance. Miner asked if MCSO was notified. Lt, Howell stated no, and MCSOdoes not assistthem. Miner expressed his wife saw it on the Nextdoor app. Lt. Howellstated againthat, to hisknowledge,MCSOwasnot informedaboutit. Rios-Camposmentionedseveralcommunity membershaveaskedwhattheycan dowhenother community members threaten to call immigration with no basis. Lt. Howellstated thatdependingon severity it could beconsideredharassmentora biascrime ifdirected basedon ethnicityor immigrationstatus. Lt. Howell instructed people, ifharassmentwasbotheringor interfering with their lives to call non-emergency or, if life threatening, then to call 9-1-1 . Rios-Camposasked ifthethreat level wasupto personal interpretation. Lt. Howellstated yesandthat he is notawareofa hotlineoranythingto callto try andgetsomeonein trouble. Rios-Camposthanked Howell. Minerasked iftherewasa pointofa falsereport. Lt. Howell stated that it would only apply to the person making the report, noting he isn't sure howthe federalsystemwouldwork. Miner asked if a false report would apply if a person was having false reports made about them. Lt. Howellstated he doesnotthinkthatwouldapplybasedonthe ORSstatute. Rios-Campos thanked the Sheriffs office and the Sherifffor their presence atthe City's tree lighting event. Lt. Howell stated they enjoyed it. CONSENTCALENDAR A. City Events . 15th Annual Holiday Tree Lighting Debrief Rios-Campos stated the event was well attended, and the weather worked out well. He thanked the staff for the event. Upon motion byTan seconded by Smith and passing 5-0, the Consent Calendar was approved. RESOLUTION30-2025:ATTORNEYAPPOINTMENT Reeser explained this was brought to them at the November meeting and reminded them that Condit is retiring at the end of the month. Condit has served the City for 26 years. Reesermentionedthatthe packetprovidedadditionalinformation likestaffbiosandexplanationofservices for the Council's consideration. Reeserstated thatthe staffsuggestionisto retain ChristineTaylorfrom MillerNashto fill Condit'sposition, to sign an agreementwithMillerNashforservices, andto determinethe needforattendanceat Council meetings. Miner asked about when to have the conversation regarding when to have legal services present and proposed holding that discussion at the retreat. Reeser stated it could be on the retreat agenda or discussed tonight. Reeserexplainedthe Citybudgets$25,000 peryearfor legal servicesand mentionedthe most utilized since2012hasbeen$15,000butaveragesunder$10,000peryear. Reeserprovided a briefoverviewof recent legal consultations, noting the City requires legal consultation on average six times per year. Reeserstatedthe City'sviewpointinthe past hasbeenthatit is betterto havelegalservicesand not need them than not have them when needed. Reeser mentioned previous Council discussions involved having the attorney attend one meeting per monthorjust as needed. ReeserstatedthatConditexplainedthe benefitofattendingall meetings isto stay current with City updates. Reeser recommended the Council ask any questions about service needs or recommendations tonight sincethis is Condit'slast meeting. Reeser stated that the City Attorney is both for staff and the Council since the Council appoints the attorney. Gothard asked if the $25, 000 budget would cover the increased cost ofTaylor's services. Reeserstated it would be barringanytypeof lawsuitorotherissuethatdemandeda large increasein legal services, but he noted he did not anticipate any, Gothardasked if MillerNashonly representedtheotherseven citiesin the packet. Condit asked her to repeat the question. Gothardaskedagainif MillerNashonly representedtheseven cities includedinthe packetor ifthosewere justthe citiesofcomparablesize. Conditexplainedthatthoseare all thefirm's current municipalclients, butthefirm doesotheroccasional legal workforothercities. MillerNashalso representsotherpublicentities like schoolorfire districtsand specialdistricts, Conditguessedthefirm has30 lawyerswhospendmorethan halftheirpracticeon public sector law, primarily employment and labor relations, business, contracts, governance, elections, public meetings and records. Conditmentionedtheyarethe largestpublicpracticeofanymajorlawfirm in Oregon. Conditstatedthe firmdoesnotspecializein bondcounselwork, though,and a dedicatedbondcounselwouldbe neededto sign offon a future bondto ensureeverythingwasdonecorrectly. Condit stated the benefit ofthe big firm is having access to more than just the City's attorney. Rios-Campos asked, given ongoing regional fire services, ifstaffanticipate an increase in utilization ofthe City's attorney Reeserstatedjust for reviewing ballotlanguageforthe local option levy. Reeserasked ConditifDirkshad previouslyreachedaboutlegal issuesaround Fire District10dissolving. Conditstated yes butit sofarhad not beena lot oflegalwork. Conditexpressedthathedoes not anticipate a lotoflegalworkforthelocaloption levy, noting it is mostlystaffworkandthen legal review, Thismay changeifthe Citydecidedto form a fire districtdueto statutoryobligationcompliance. Conditmentionedtheonlyotherthing he mightanticipateis if/whenthe Grand Rondedevelopsatthe Town Centerdueto land useand planningissues, whichwould be more laborintensive. Reesermentionedfiredistrictformationcosts wouldbesplit betweenfourcitiesas long as it wasa joint venture. Reeserstatedthe Cityupdated planningfees,whichwouldpassalongthe appropriatecostsfor the Grand Ronde development to ensure the City is not stuck with a large bill due to development. Condit stated this was typical of cities of similar size who don't keep an attorney on staffor have in-house planning staff. Tan mentioned previous discussions involved when and how often to have Taylor attend meetings. Reeser confirmed. Conditstatedthe Citywouldstill havethediscretionto firethe hiredattorney, noting it wouldnot be bound to a contract. Minerstated he is supportiveofthe pattern to seeklegaladviceasyou movethrougha problem ratherthan attheend. Minerexplainedthatstaffare currentlydoingthisandthathetrusts staffto continueto doso to prevent problemsfromcomingbeforethe Council, Minerexplainedhe loves havingConditatthe meetings, butcostisa considerationin additionto howthe Councilconductsthemselves and howwellstaffkeepsthe Councilinformed. It isthestaffs responsibilityto keeptheCity'sattorneyapprised ofwhenit's necessaryto attendorconsult. Minermentioned he hasnot seen the Council in his time of service get into trouble at a meeting. Minerstated MillerNashis a greatfirm, andthe Cityhasbeengettinggreatlegaladvice. Reeser stated an advantage of having Condit at the meeting is not having to send the attorney meeting minutesorspend longtimecatchingthe attorneyupwhenlegaladviceis needed, Reeserstatedthe Citycan alwaysreconsiderifnotworkingwithTaylorandthat DirksandTaylorcould sit down to discuss howto improve services if needed. Rios-Camposagreedwith ifit's notworkingthen wecanchangeit. Hestatedthatwhatis neededisan attorneycoming intothe newyear, andthenthe Councilcouldfurtherdiscussatthe retreat. Smith agreed and mentioned having Taylor come to all the meetings at least to learn. Conditstated havingTaylorcometo all the meetingsforsixmonthsandthen reconsiderifneeded. Condit agreedwith Minerthatonlya fewtimes had he hadto interveneata Councilmeeting. Miner stated he agrees with tonight's resolution to appoint the attorney as it does not stipulate how to utilize the attorney, so that can be discussed later. Rios-Camposagreedthatthisdoes not bind howthe attorneywill operate, andwecan createaswego along. Upon motion byMinersecondedbySmithand passing5-0, Resolution30-2025wasapproved. Reeserrestated thatCondithasserved the Cityfor26 years, and Gallien presented Conditwitha giftfor hisyearsofservice. Condit thanked the Council and stated it has been a pleasure to serve the City. Minercalledfora standingovation in Condit'shonor. Rios-Campos thanked Condit for his service and stated he would be missed. DISCUSSION:ELECTEDOFFICIALANDSTAFFROLESIN POLITICALCAMPAIGN Condit stated the City has not run a ballot measure in his entire 26 years of service but noted many at the firm have, so they have experience in handling it. Condit stated there a few rules: ORS 260. 432, the "Little Hatch Act, " which basically states a public employee cannot campaign or be coerced into campaigning for a measure, candidate, or initiative during workinghoursorwhileonthejob, includingexpendingpublicfundsto do anycampaign.Thisdoes not applyto electedCityCouncils.The Councilcannotaskstaffto helpdo it, though. Condit provided an example from a former Mayor of Gresham for a special levy for fire services who violatedthis byaskingCitystaffto helpdrafta letter. Conditexpressedthe potentialforfinesfromthe SecretaryofState'sofficeand requiring repaymentofexpendedCityfunds, and beingsued, all ofwhich are personal liability so Councilors could not be represented by the City attorney or have legal costs covered bythe City. Conditexplainedwhenthisstatutewould applyafterballotreferral bythe Councilandfilingwiththe County election official and applies until polls close on election day. Staffcannot be asked to help, draft letters, or serve onthe campaign.Staffcanchooseto doso, butit hasto betheirchoiceandoffthe clock. Conditstated anotherexceptionallowsthe Cityto usepublicfundsto explainthe measurein a non- partisanor promotionalway.Thiscould includehowmuch it'sgoingto costandwhatfundswill be usedfor but staffcannot use influencing or partisan language. Conditmentionedthe SecretaryofState'sofficehasa serviceto assistin identifyingpotentialviolationsor conflicts for informational materials ahead of time. He recommended utilizing this service. Smith stated it seemed pretty cut and dry. Minermentionedstaffcannotbe preventedfromassistingas long as it wastheirchoice. Condit agreed and reiterated that it must be voluntary, off work, and offworking hours. Rios-Camposstatedthatrestrictionon staffisfromthedateoffiling. Condit confirmed. Rios-Camposasked aboutstaffparticipationpriorto that. Condit stated again that staff could assist up until the ballot referral. Reesermentionedinternaldiscussionshaveincludedputtingall informationon the FireHQwebsiteand submittingthatto the SecretaryofState'sofficeforreviewsincethere isa limitoffive submittablepieces. The website information would then be used for other materials. Reeserstated staffaretrying to getas much accomplishednowknowingtheycannothelp afterthe ballot referral. Conditmentionedthe SecretaryofStatealso hasan excellentmanual, GuideforPublicOfficials,withmore detailon the lawandwhyit'sthere plusadvice. Gothard asked where to find it. Conditstatedthe SecretaryofState'swebsite. Miner asked if Reeser would briefstaffon this. Condit stated this actually needs to be posted publicly for staff, as well. Rios-Campos thanked Condit for the information. DISCUSSION:BALLOTTITLEFORPOLLING Reeserstated Conditincludeda summarymemo ofhispresentationtonightthat is in the Council'spacket. Reesermentioned Praxis,the contractPRfirm, isworkingon draftinga poll thatwill start January5thand thatthefirm recommendedhavinganotherround ofCommunityConversationsbeforethe Council'sretreat to gatheras much informationandengagewiththecommunity. The poll resultsandthecommunity's feedback would be the majority of discussion at the retreat then. Reeseraskedthe Councilwhatinformationtheywantto knowsothatstaffcanworkto gatherit all before the ballot referral. Reeser reviewed ballot title options that will be included in the poll and why it was important to poll the options. Reesernoted theword levy must be included,andthere is a limitof 10words. Reeser presented three options for ballot titles and asked the Council for feedback and questions. Reeser also asked if the Council would like to weigh in on the polling questions, as well. Minerasked ifthethreeoptionscamefrom Praxis. Reeser confirmed and stated Praxis has worked with a lot of other agencies and has experience in what to poll as options. Tan stated "response" was a keyword that people responded to positively at the Nite Out, so that's important to be included. Miner agreed. Gothard stated that the first two options sound better than the third. Miner agreed. Rios-Campos stated he was leaning the other way since the levy may not improve current service levels, so he doesn't want the community to have a false perception. Reesermentionedthatanytitle that polls well will still be run bythe Cityattorney. Reeserremindedthe Council that they approved the five-year contract extension with Gresham at the last meeting with the caveat that we could not afford it for five years and that service levels could not improve unless a new revenue source was added, so this is where you could get into some issues about the level of service. Reeser stated service could improve based on Gresham's response time models ifwe get an additional temporary station, but that contract has not been negotiated yet and it is not tied to this levy. Reeser explained it is goodto betalking aboutthisnowsothatthe Citycangetanswersto thesequestionsbefore filingon February27th. Smith stated she likes the second option. Gothard asked about removing "improve" and replacing with "maintaining." Tan stated that maintaining sounds passive. Rios-Campos agreed that we want to improve it and need further detail but reiterated not wanting to create false expectations. Rios-Campos stated the City's goal is to improve services, and this is a step in the right direction. Rios-Campos suggested moving "response" to the last word in option two since medical response was a big thing for people at the Nite Out too. Miner asked Rios-Campos to restate that. Rios-Campos restated his suggestion to move "response" to the last word in option two. Tan stated shethoughtmedicalserviceswereseparate. Rios-Camposexplainedit is, but it is associatedsince80%ofthe City'sfirecallsare medicalresponses. Reeser mentioned the poll also asksquestions like "whatabout these appeal to you" and "which is more important to you, maintaining or not losing?", which should give better insight into why people prefer an option. Miner stated we have to say "improve" and mentioned ifwe get a fire district then it would be an improvementeven withoutan additionalstation. Tan agreed with Rios-Campos and stated, "A levy to improve response in fire and emergency services," noting peopledon't readeverything so betterto catchattentionearly. Minerasked herto repeat. Tan repeated, "Alevyto improve response in fireandemergency medicalservices." Rios-Campos reiterated thatfire and medical services are associated together. Reeserstated staffhavea meeting withPraxistomorrowand will askthemto incorporatethefeedback. Reeser mentioned the polling beginsJanuary5thand will be done via Dhone call with a follow-up mailed postcard with personalized QRcode. Reeser stated the polling firm has nowstated they would like the City to advertise the upcoming polling, which staffwould include in the upcoming newsletter and social media, Reeser explained the levy rate in the poll is $1. 35 per 1,000TAV, which is the same as what Gresham ran two years ago. Reeser said the high end was $1 .85 and the lowend was$0.85, so the polling option is about halfway between the two and could help indicate if needed to go higheror lowerfrom that number. Gothard asked ifthis is wherethe difference in assessed value verse market value would go, Reeser confirmed and mentioned it would be broken down in easier terms for relating better. Reeser reiterated this would begoing on soon until the ballot referral and mentioned the four-city fire task force meeting tomorrow evening. Rios-Campos asked Condit if a PAC isformed isthere a limit on the number ofCouncilmembers associated with the PAC. Miner asked about the inclusion of staffas potential members of the PAC. Condit stated that a Councilmember can be a member of the PAC, highlighting again that the City cannot be involved with the PACformation. Individual City employees can serve on the PAC with the caveat that it hasto be on theirowntime. Conditexpressed, in hisown politicalandsafetyopinion,thatit is bad appearance to have staffon a PAC. Condit stated it would be better to have a fewCouncilors on the PAC butalso goodto recruit local businesspeopleinvolvedtoo. Condit explained that ifa City staffer volunteered to help the PACthen that was acceptable and stated all staffwill havehadthe conversationabouttrackingtimeto keepit separatefrom Citywork. Rios-Campos asked about public meeting lawifthree or more Councitmembers were on the PAC. Conditstated threeor morecould be partof it sinceit wouldn'tinvolve Councildecisionmaking, butthey would need to be careful or avoid having a quomm present. Rios-Campos stated this is something to discuss or consider outside of the Council meeting in case a PAC is formed. Conditstated yes until it'son the ballotatwhichpointit will needto be keptentirelyseparate. Miner mentioned going forward with a PAC would take members to make it happen, noting it would need to happenquickly. Minerasked ifthe Councilknewofpeoplewhowould liketo serveonthe PACto dothe workoncetheballot measure is referred, noting itwouldalsotake non-pubticmoneyfora campaign. Miner reiterated hisquestion aboutreferralsanddonationsforthe PAC ifone is formed. Rios-Camposagreedand statedthatthe February27thdateisfast-approaching. Reeser agreed and remarked that conversations have already been had that a political champion would be needed, reminding the Council it cannot be staff. It would need to be led by elected officials and other volunteer representatives. Miner stated campaigning is step five and will require "boots on the ground." Gothard mentioned yard signs, as well. DISCUSSION:COMMUNITYMEMBEROFTHEYEARNOMINATIONS Reeserstatedthis isthefifthyearforthe awardand mentioned nominationswereadvertised in the newsletter and on social media. Reeser mentioned that only one nomination was received this year for the Reynolds Community Transition Programbeforethe November26thdeadline. Reeserreviewedvolunteerservicecompleted bythe ReynoldsCTP. Reeserstated staffcould solicitmore nominationsoroptto selecttheone nominee, Reeserreviewedthe award,whichincludesa $250giftcard package. Rios-Camposmentionedthisgrouphasbeennominatedtwicenow, withtheirfirstnominationcominglast year. Smith and Miner agreed. Tan motioned, Smithseconded,voting 5-0,the Councilawardedthe ReynoldsCommunityTransition Programasthe 2025CommunityMemberoftheYear. Reeserstatedstaffwouldreachoutto notifythe program and invitethem to eithertheJanuary15thor27th meetingto receivetheiraward. DISCUSSION:75T CELEBRATION Reeser thanked Hinders for putting together the presentation materials. Reeser stated next year is the City's 75th anniversary and the nation's 250th anniversary. Reeser explained the anniversary ison February 9th, which follows the Council's retreat and precedes the first February regular meeting. Staffproposed holding an anniversary celebration on Feb. 10thand then holdinga single monthlymeeting on Feb. 17thinstead. Councilagreedto this. Tan asked about time. Reeserstated probablyat 6:00PM. Reeser mentioned the City would put out a call for community stories. Reeserasked a seriesofquestionsforrecommendationson theanniversarycelebration, noting it wouldbe held at City Hall, and the budget is $7, 500. Tan asked if it would be a bigcakefrom Costco. Reeserstated itcould befromwhereverandmentionedtheoptionforculturally relevantfood. Smith asked if this would happen in February. Reeser confirmed. Smithmentionedthiswould be rushingit witheverything else goingon andthoughtit would beatthe Nite Out instead, Tan and Rios-Camposstated it alignedwiththe anniversarydateand provided an opportunityfor community members to share their stories, Rios-Campos mentioned recording stories at the Nite Out would be difficult. Reesermentionedthe partnershipwith MetroEastto recordstoriesand pushoutduringthe yearand commemorative banners. Bronson statedthere arecurrentlyeightdesignsforbannersbut lookingto expand. Reeserexplainedthe anniversarybannerscould replacethe seasonalbanners. Reeseralso mentioned brandedanniversaryitemsto sharewiththecommunityandaddingsomeofthisto the Nite Out. Miner asked about the significance of Feb. 10th, Reeser explained thatthe official incorporation date is Feb. 9, 1951. Rios-Campos repeated the Feb. 10thdate waschosen because it wasthe regularly scheduled Council meeting. Miner asked ifthe staffthought there would be good attendance in February. Minerexpressed that he doesn't feel the need to have it close to the actual date, rather just the year, Reeser explained this wasthe staffs first pass at an event. Other ideas include expanding the appreciation eventeven thoughthis is typicallyjustforstaffandvolunteers. Miner stressed the need for activities to draw people. Smith mentionedthe possibilityofgettingtoo manypeopleto attendtheevent. Gothard mentioned placing articles in the newsletter to get people involved for a May or June date. Mineragreedwithbuildingup theeventto resonatemore with people. Rios-Camposmentioned usingthe Eastereventto promote a laterevent, noting he hadtalkedwith Dirks andstaffaboutcapturingcommunitystories in a professionalwayto spotlightthroughoutthe wholeyear, which is whythe earlier date was proposed. Minerstated that interested community memberswillcomewheneverto sharetheirstories, buthe prefers to have more time to talk about the event with the community. Reeserstated hewould bringthe Council'sfeedbackto staff. Reeserasked ifthe Councilprefersto enhancea currentofferingora standaloneevent. Tan stated a standalone event and expressed that the Nite Out is already too big and not the appreciation event. Smith stated standalone, as well. Reeser asked about timing with the local option levy in May. Councilpreferred afterMaybutbeforetheAugustbreak. Gothard mentioneda paradeinJulywhereeverybodyrodetheirbikes. Reeserstatedstaffwouldworkon developingcommunitymediaandwouldbring backto a future meeting for more discussion. Minerstatedthiswouldallowtimeto thinkof recommendationsforcommunitystories andveterans. Reeseragreed. Tan asked if Reeser wanted input on the other items in the report. Reeser stated staff would put together a few options for a standalone event for the Council to decide upon later. Rios-Campos proposed still having one meeting in February given the retreat early in the month, either on the 17th or the regular meeting date. Reeser asked if Feb. 17th worked. The Council agreed. DISCUSSION:GRANDRONDEPROPERTYDEVELOPMENT Reeser mentioned there was not a large staff report since there was a meeting with the Grand Ronde last Thursday where staff wanted to clarify ifthey were comfortable with the City publicly discussing their business. Reeser provided background on the Grand Ronde's ownership and development concepts for the Greyhound Parksite. Reeser explained the Town Center Master Plan was last updated ten years ago and reviewed hopes for development and the actual developments in the zone since then. Reeser mentioned the Grand Ronde's highest best use was a multi-story, multi-building apartment complex asthe anchor. Upscale hotel demand exists buteconomics are favorable and family entertainment is viable butmostaredoneasremodelsofformerbig boxretail andnot newconstruction. Reeser reviewed the City's ideasfor a potential temporary fire station on the northwest corner ofthe property along 223rd and mentioned the Grand Ronde is interested and wants to sign a lease for at least five years with a five-year option. Reesermentionedconversationswith MCSOaboutconsolidatingofficessincetheyare spread between3- 5 buildings in East County. MCSO had approached the Grand Ronde, as well, regarding a public safety office.The Grand Rondeis interestedandwantsto signa 50-yearlease. The Grand Rondereachedoutto Dirks abouta public safety campus on the north side ofthe property, and Dirks sent backa proposal with the City's preferencefordevelopmentincludingthe publicsafetycampus. Reeser mentioned nothing is finalized, butthis would be a big shift as the last major undeveloped site in Wood Village. Reeser noted a downside ofthe public safety campus would be removing it from the tax roll butaddedthatit would bringbenefitsto thecommunity, aswell. Reeserreviewedthedevelopmenttimeline: MCSOfeels newcampuswould be roughlysamecostas currentand memo hasbeendraftedforthe Commission; MCSOis nowawaitinga Commissiondate, but there is no indication on howfast that might move forward; the Grand Ronde would like a direction or verbal answer by March 2026, which would require a signed agreement with Gresham to staff the station, with paperworkprocessedandfinalizedby May. Reeser stated he has informed the Grand Ronde on discussions with Gresham about the temporary station. Reeser asked the Council forquestions, noting Dirks has been leading this project since last May but he will do his best to answer what he can. Tan asked ifthetemporarystationwouldconflictwiththe sheriffssite. Reeserstated no, becauseMCSOwould not needtheentire northparcelandthatthefire stationwould take upjust a small portion. Rios-Campos and Reeser reviewed the presentation images again and pointed outthe small northwestern portion would be the fire station and the rest ofthe north parcel would be the MCSO public safety campus. Miner asked ifthe temporary station referred to temporary buildings. Reeser confirmed. Minerremarkedon it becominga permanentstation, Miner stated it seems like the Grand Ronde has decided to move forward with multi-family residential as the plan for the site. Reeser confirmed that the residential would be the first part ofthe development followed by a commercial area, including potential drive-thrus, which Reeser stated may or may not be allowed under the current plan. Gallien stated it is notcurrently allowed. Miner asked about the entertainment portion. Reeser stated the Grand Ronde is unsure about that part at this point, but for now, since the Grand Ronde doesn'twantto sell offparcels, theywouldworkon mixed-useresidentialfirstwithpotentialforwalk-in commercialandthen maybegeneratesome leasedoutcommercialareas,aswell. Reesermentioned Phase 2 would likely include the central parcel after the residential development and potential public safety campus. Minerstatedthat, havinghearditforthefirsttimetonight, he hasno issuewiththe concept. Rios-Campos stated he looks at is as a win since it aligns with much ofthe original Town Center Master Plan and the public safety campus would be an extra bonus. Smithand Mineragreedthatgetting additionalhousingwitha publicsafetycenterandopportunitiesfor entertainment and commercial development would be great for the community. Rios-Campos agreed. Miner asked if the location of the housing would include a finished road. Reeser stated he wanted to discuss the next steps first. Minerremarkedthatheaskedthequestion becausehewantsto discusstrafficonWoodVillageBlvd. Reeser explained that he discussed with Schmidt and Minard to get a proposal with rough numbers soon for staffing a temporary station. Staff plan to continue researching trip capacity, especially since the Grand Rondeinquired aboutdrive-thrusatthe site. Reeserremarkedthatstaffbelievethe Grand Ronde'splan is close enoughto the originalplanforthesitethata wholenewmasterplanwouldnot be needed, but staff still need to do more research first. Reeser mentioned that the URA authorized in 2011 has only spent $4. 6 million ofthe $11. 7 maximum indebtedness so far. This site is the lion's share of the remaining developable area in the URA, so staff recommend holding a joint Council-URA meeting at the second January meeting to consider what's left in the LIRAfund, whatelsewouldthe City liketo do, howmuchthe Citywouldlike to put intothe Grand Rondeproject, andwhatamenitieswouldthe Citywould liketo askfor inthe incentiveagreement. Reeserreviewedpotentialoptions, suchasa central roadwaythroughthe site, as partofthe incentive agreementswithboth MCSOandthe Grand Rondein exchangefor incorporatingthe City'scommunity- focused development plans with their own development plans to create a cohesive site combining the future wetland park, the public safety campus, housing, and other Grand Ronde developments on the southern portion of the site. Reeser asked about holding a joint City Council and URA meeting atthe second January meeting. Rios-Camposstatedthatit wouldbeappropriate. Reeser asked about providing direction on incentives tonight or needing more time to think. Smithand Minerstatedtheyhadnothoughtstonight. Rios-Campos mentioned having further discussion astime gets closer would be better. Minerstated hisappreciationforthe nextsteps laid out by Reesertonight. DIRECTOROFPUBLICWORKSREPORT Bronson presented the monthly report for November, noting there were a lot less projects than in October. Bronson stated it was a heavy month for leaves in the park and staffcontinued work at the LeafDrop; staff had a bigger project working on a Walnutstormline, which wasfilled with roots, replacing the line and also fixing a sagging sewer line as part of same project; staff also replaced a root-filled water line at the Walnut location too, discovering that some City storm mapping was inaccurate; staffinstalled Christmas decor; and staffcompleted an APWAwintercourseto prepforinclementweather. Miner mentioned a permit for the Chin Cha Noodle House. Smith asked about the opening. Gallien stated they are still in the permit process and have not started tenant improvements, explaining it is the same owner as Sushi Ninja. Smithstated there is a big bubbleonthe roadon Hawthorne. Bronson statedthis hasbeena recenttopicofdiscussion,andstaffwill investigateit. Minerstatedthecrewpicked up a big bagofgarbageonArata lastweek. Rios-Campos thanked the stafffortheir hard work, CITYATTORNEYREPORT Condit thanked the Council for the 26 years. MAYORANDCOUNCILCOMMENTS Rios-Campos mentioned there is no Council meeting until January 13thand stated the toy giveawayevent isthis Saturday at 9:00AMat the Wood Village Baptist Church. Miner mentioned his recent trip travelling cross-country over the last three months and thanked the Council fortolerating hisabsence.Minerpresentedthe Councilwith Elvis bookmarksfrom histripto Graceland. ADJOURNMENT Withnofurtherbusiness,the Counciladjournedat8:08pm. Jai os-Ca MAYOR CITY RECORDER