City Council Meeting

REGULAR CITY COUNCIL MEETING (CITY HALL) March 12, 2025; 5:30 PM Woodcreek, Texas __________________________________________________________ ______________ MINUTES CALL TO ORDER MOMENT OF SILENCE PLEDGES ROLL CALL and ESTABLISH QUORUM PRESENT Mayor Jeff Rasco Mayor Pro Tem Chrys Grummert Council Member Russell Scott Council Member Debra Hines Council Member Krista Richardson Council Member Linnea Bailey City Administrator Jim Burton City Secretary Kari Lebkuecher City Attorney Stan Springerley PUBLIC COMMENTS A public comment was made PROCLAMATION and PRESENTATIONS 2025 Arbor Day Proclamation 2025 Women’s History Month Proclamation CONSENT CALENDAR 1. Approve City Council Meeting Minutes from February 26, 2025. A motion was made by Council Member Debra Hines to approve the City Council Meeting Minutes from February 26, 2025. Seconded by Mayor Pro Tem Chrys Grummert. Motion passed by show of hands 4-0-1 REPORTS FROM OFFICERS and COUNCIL LIAISONS 2. City Administrator Report a) Sherrif Report b) Monthly Check Register and Financials c) Code Enforcement d) City Hall Updates e) Safety Enhancement Project 3. Mayor’s Report a) Grant Applications Update b) Woodcreek/Wimberley meeting c) Emergency Preparedness d) Liaison Report from Council ’s Advisory Bodies - P&Z recommendation regarding Survey Questionnaire REGULAR AGENDA 4. Workshop- City Engineer ’s Project Status Reports. Workshop begins at 5:52 PM Workshop ends at 6:34 PM 5. Discussion and possible action on the City Engineer ’s Status Report Workshop. No action was taken on this agenda item. 6. Workshop- regarding the Texas State draft Comprehensive Plan Survey questionnaire. Workshop begins at 6:34 PM Workshop ends at 7:35 PM 7. Discussion and possible action regarding the Texas State draft Comprehensive Plan Survey questionnaire. Council Member Debra moves that Council approve a gift not to exceed $3,000 for Dr. Michelle Edwards in regard to her time working on the Comprehensive Plan Survey Questionnaire Project. Seconded by Council Member Krista Richardson. Motion passed by show of hands 4-1-0 Recess begins at 7:38 PM Recess ends at 7:50 PM 8. Discussion and possible action to appoint volunteers to the City of Woodcreek Advisory Boards.  A motion was made by Council member Debra Hines to appoint Iris Ramos to the Community Relations Committee. Seconded by Council Member Russell Scott. Motion passed by show of hands 5-0-0 9. Discussion and possible action to direct the Community Relations advisory body to bring forth to Council a calendar of planned event dates for approval. Council Member Debra Hines moves to direct the Community Relations advisory body to bring forth a calendar event plan for approval by Council. Seconded by Council Member Russell Scott. Motion passed by show of hands 5-0-0 10. Discussion and possible action to authorize an Arbor Day Event on April 4, 2025 not to exceed $1,470 from the 10-10-5551 Tree Board budget line item. Council Member Debra Hines moves to give final authorization of expenditure of $1470 for the Arbor Day Event from the 10-10-5551 from the Tree Board Budget. Seconded by Council Member Krista Richardson. Mayor Pro Tem Chrys Grummert amends that the expenditure not to exceed $700 from that budget line item for the Arbor Day Event. Amendment failed for lack of second Mayor Pro Tem Chrys Grummert makes an amendment that any signs and banners be reused for future Arbor Day Events. Seconded by Council Member Krista Richardson. Amendment passed by show of hands 5-0-0 Mayor Pro Tem Chrys Grummert makes an amendment to reduce the funds to $1,000 for the Arbor Day Event. Seconded by Council Member Russell Scott. Amendment failed by show of hands 2-3-0 Main motion as amended gives final authorization of expenditure not to exceed $1,470 for the Arbor Day Event from the 10-10-5551 Tree Board budget line with any signs and banners to be reused for future Arbor Day Events. Main motion passed as amended by show of hands 5-0-0 11. Discussion and possible action to approve Special Event Permit that includes road closure. Council Member Debra Hines moves to approve the Special Event Permit that includes road closure for the Arbor Day Event of 2025. Seconded by Mayor Pro Tem Chrys Grummert. Motion passed by show of hands 5-0-0 12. Discussion and possible action to direct the Community Relations advisory body to plan an appreciation event for past and present City of Woodcreek volunteers to be hosted at the Triangle with a budget of $1,000 from the Community Relations budget line item. Council Member Debra Hines moves to approve and direct the Community Relations advisory body to plan an appreciation event for past and present City of Woodcreek volunteers to be hosted at the Triangle with a budget of $1,000 from the Community Relations budget line item. Seconded by Council Member Linnea Bailey. Motion passed by show of hands 5-0-0 Mayor Pro Tem Chrys Grummert amends to use funds from the Community Relations budget to the 10-10-5551 Tree Board budget. Seconded by Council Member Debra Hines. Amendment fails by show of hands 0-5-0 13. Discussion and possible action to authorize a City of Woodcreek Egg Hunt and allot $850 from the Community Relations budget line item to fund the event planning and production. Council Member Debra Hines moves to authorize the Community Relations Committee to plan a City of Woodcreek Egg Hunt not to exceed $850 from the Community Relations budget line item to fund the event. Seconded by Council Member Krista Richardson. Motion passed by show of hands 5-0-0 14. Discussion and possible action directing the Community Relations advisory body to plan and carry out the City of Woodcreek Community Garage Sale the weekend of April 5 th, 2025. Council Member Debra Hines moves to authorize and direct the Community Advisory body to plan and carry out the City of Woodcreek Community Garage Sale the weekend of April 5th, 2025. Seconded by Council Member Russell Scott. Motion failed by show of hands 0-5-0 15. Discussion and possible action to direct the Trees and Parks advisory board to review and make recommendation to update the City of Woodcreek Parks Master Plan. Mayor Pro Tem Chrys Grummert moves to direct the Trees and Parks Board review and make recommendation to council to update the City of Woodcreek Parks Master Plan. Seconded by Council Member Debra Hines. Motion passed by show of hands 5-0-0 16. Discussion and possible action to direct the Mayor to create an AD HOC Subcommittee of an odd number of members, to review the submissions from the  RFP for the General Land Office Resiliency Grant and make their recommendation to council by the first regular Council meeting in April. Mayor Pro Tem Chrys Grummert moves to take action and direct the Mayor to create an AD HOC Subcommittee of an odd number of members, to review the submissions from the RFP for the General Land Office Resiliency Grant and make their recommendation to Council by the first regular Council Meeting in April. Seconded by Council Member Debra Hines. Motion passed by show of hands 5-0-0 COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT COUNCIL MEETING Cut tree down in cul-de-sac City Engineer ADA Compliance Workshop Isolate budgets for drainage Drainage Workshop Mayor presentation on 4th of July event at the VFW ANNOUNCMENTS City attorney makes legislative update announcement ADJOURN A motion was made to adjourn by Council Member Debra Hines. Seconded by Mayor Pro Tem Chrys Grummert. Mayor Jeff Rasco adjourned meeting at 8:48 PM BY:_________________________________________ Taffy Barker – Office Admin