City Council Meeting

REGULAR CITY COUNCIL MEETING April 09, 2025; 5:30 PM Woodcreek, Texas MEETING NOTICE The City Council of the City of Woodcreek, Texas will conduct a meeting at Woodcreek City Hall, 41 Champions Circle, Woodcreek, Texas. The meeting will be held on Wednesday, April 09, 2025 at 5:30 PM. A recording of the meeting will be made available to the public on the city’s website https://www.woodcreektx.gov, usually within 48 hours. If you would like to stream the meeting live, please request the link by 12:00pm on the Tuesday before the meeting by emailing woodcreek@woodcreektx.gov. AGENDA CALL TO ORDER MOMENT OF SILENCE PLEDGES ROLL CALL and ESTABLISH QUORUM PUBLIC COMMENTS This provides an opportunity for the citizens to comment on agenda and non-agenda items in advance of the regular business of the City Council. Those wishing to speak must sign-in before the meeting begins and observe a three-minute time limit when addressing the City Council. Speakers will have one opportunity to speak during the time period. Comments from speakers should not be directed towards any specific member of the Council or City staff. Comments should not be accusatory, derogatory or threatening in nature. Submit written comments by email to woodcreek@woodcreektx.gov by 12:00 noon, the day prior to the meeting. Please include your full name, home or work address, and the agenda item number. PROCLAMATIONS and PRESENTATIONS Presentation by Dr. Greg Bonewald, WISD Superintendent, regarding the upcoming bond election. CONSENT CALENDAR 1. Approval of Council Meeting Minutes from March 26, 2025 REPORTS FROM OFFICERS AND COUNCIL LIAISONS 2. City Administrator Report a) Sheriff Report b) Monthly Check Register and Financials c) Code Enforcement d) City Hall Updates 3. Mayor's Report - Emergency Preparedness Fair - LCRA Grant Application for Creekside Park Restroom Regular City Council Meeting Agenda Page 1 of 3 April 09, 2025 1  - Drainage education support from Meadows Center - TXDOT City Limits Signs - Planning & Zoning Liaison Report - Community Relations Liaison Report 4. City Attorney Report - Texas Legislature update REGULAR AGENDA 5. Discussion and possible action on directing the ADA compliance consultant from Freeland Turk to review City Hall for ADA compliance and provide a report on possible improvements needed. (Hines) 6. Discussion and possible action on directing the ADA compliance consultant from Freeland Turk to consult directly with the Trees and Parks Board on all future park improvements and installation. (Hines) 7. Discussion and possible action on awarding the contract for preparation of the application and subsequent grant administration and management of the Texas General Land Office Community Development Block Grant-Mitigation Resilient Communities Program, by adopting Resolution. (Rasco) 8. Discussion and take possible action of directing Staff to purchase new Council Chamber tables from Office Resource Group as part of City Hall update, not to exceed $7000. to be spent from the City Hall Renovation Capital Fund 70-24-7009. (Burton) 9. Discussion and possible action to review the Oak Wilt abatement program and the process by which residents can apply. (Grummert) 10. Discussion and possible action on waiving certain requirements and consideration of approval for reimbursement from the Oak Wilt Abatement Program. budget line 10-10-5203. (Hines) 11. EXECUTIVE SESSION - To consult, receive, and seek advice from attorney pursuant to Section 551.071 of the Texas Government Code regarding legal requirements and procedures for issuance of building permits pursuant to Chapter 151 of the City’s Code of Ordinances, including but not limited to instances of applicant’s hardship and related legal considerations. 12. Only if necessary, discuss, consider and take action related to procedures for issuance of building permits pursuant to Chapter 151 of the City’s Code of Ordinances. 13. Discuss and possible action to revisit the Temporary Water Restriction Resolution 2023-08-23- 01, as outlined in the Resolution. (Grummert). 14. Discussion and possible action to approve installing a rain harvest system at Creekside Park as part of the public bathroom installation. 15. Discussion and possible action to accept a proposal for City Photographer and instruct Staff to enter into an agreement with the selected party. 16. Discussion and possible action to set the joint Public Hearing with Planning and Zoning on May 14, 2025 for purposes of rezoning the Triangle to P-1 a Public Park. (Grummert) COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT REGULAR COUNCIL MEETING ANNOUNCEMENTS ADJOURN The City of Woodcreek is committed to compliance with the Americans with Disabilities . Act. Reasonable modifications and equal access to communications will be provided upon request. Please call the City Secretary's Office at 512-847-9390 for information. Hearing-impaired or speech disabled Regular City Council Meeting Agenda Page 2 of 3 April 09, 2025 2 persons equipped with telecommunications devices for the deaf may call 7-1-1 or may utilize the statewide Relay Texas program at 1-800-735-2988. EXECUTIVE SESSION NOTE: The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. The City Council may also publicly discuss any item listed on the agenda for Executive Session. POSTING CERTIFICATION IT IS HEREBY CERTIFIED that the foregoing agenda has been posted on the outdoor Notice Board of Woodcreek City Hall on the 4th day of April, 2025 at 4:00PM. By: _______________________________________ Taffy Barker, City Clerk Regular City Council Meeting Agenda Page 3 of 3 April 09, 2025 3  Item 1. CITY COUNCIL MEETING (CITY HALL) March 26, 2025; 5:30 PM Woodcreek, Texas ____________________________________________________ ___________ MINUTES CALL TO ORDER MOMENT OF SILENCE PLEDGES ROLL CALL and ESTABLISH QUORUM PRESENT Mayor Jeff Rasco, Mayor Pro Tem Chrys Grummert Council Member Russell Scott Council Member Debra Hines Council Member Linnea Bailey Council Member Krista Richardson City Administrator Jim Burton Office Admin Taffy Barker City Engineers Freeland Turk PUBLIC COMMENTS A public comment was made PROCALMATIONS and PRESENTATIONS No proclamations or presentations were made CONSENT CALENDAR 1. Approval of City Council Meeting Minutes from March 12, 2025. A motion was made by Mayor Pro Tem Chrys Grummert to approve the City Council Meeting Minutes from March 12, 2025. Seconded by Council Member Debra Hines. 4  Item 1. Motion passed by show of hands 5-0-0 2. REPORT FROM OFFICERS and COUNCIL LIAISONS - Liaison report from Advisory Boards and Subcommittees Mayor Jeff Rasco made a report on Boards, Commissions & Subcommittees REGULAR AGENDA 3. Workshop on City Engineer’s presentation regarding Drainage in the City of Woodcreek. Entered Workshop at 5:38 PM Ended Workshop at 6:53 PM 4. Discussion and possible action on the City Engineer’s Workshop Presentation regarding Drainage in the City of Woodcreek. No action was taken on this Workshop 5. Workshop for the City Engineer’s Presentation regarding Pedestrian Mobility. Entered Workshop at 6:55 PM Ended Workshop at 7:23 PM 6. Discussion and possible action regarding the Workshop presentation by the City Engineers regarding Pedestrian Mobility in the City of Woodcreek. No action was taken on this Workshop A short recess was taken. 7. Workshop for the City Engineer’s presentation regarding ADA Compliance. Entered Workshop at 7:32 PM Ended Workshop at 8:27 PM 8. Discussion and possible action regarding the Workshop presentation by the City Engineers regarding ADA Compliance in the City of Woodcreek. A motion was made by Council Member Debra Hines to approve design plans on page 25 of the Freeland Turk Report for Augusta Park. Parking choice B, Accessible Route choice A, Table choice B. Seconded by Council Member Russell Scott. Motion passed by show of hands 5-0-0 5  Item 1. A motion was made by Council Member Debra Hines to approve design plans on page 25 of the Freeland Turk Report for the Gazebo/Triangle Park. Accessible Route choice A, Table choice A. Seconded by Mayor Pro Tem Chrys Grummert. Motion passed by show of hands 5-0-0 A motion was made by Council Member Debra Hines to approve design plans on page 26 of the Freeland Turk Report for Brookhollow/Creekside Park. Accessible Parking choice B, Accessible Routes choice A, Play Areas choice A under swings only, Restroom, new restroom building will be ADA Compliant, Park Entry Gate choice A, Table choice B. Seconded by Mayor Pro Tem Chrys Grummert. Motion passed by show of hands 5-0-0 9. Discussion and possible action for establishing the preliminary budget for the City of Woodcreek Drainage Project. A motion was made by Council Member Debra Hines to have Freeland Turk provide a bid package for ADA improvements. Seconded by Council Member Russell Scott. Motion passed by show of hands 4-1-0 10. Discussion and possible action on the removal of a tree located in the street of Champions Court in the City of Woodcreek. A motion was made by Mayor Pro Tem Chrys Grummert to remove the located in the street of Champions Court. Seconded by Council Member Russell Scott. Motion passed by show of hands 5-0-0 11. Discussion and possible action to co-sponsor three days of firework display for the annual Fourth of July Event held at the VFW post 6441 not to exceed $4,000 from the 10-10-5312 Community Relations budget line item. A motion was made by Mayor Pro Tem Chrys Grummert to co-sponsor three days of firework display for the annual Fourth of July event held at the VFW post 6441 not to exceed $4000. from 10-10-5312 Community Relations budget line item. Seconded by Council Member Russell Scott. Motion passed by show of hands 5-0-0 12. Discussion and possible action on a resolution in support of Texas Senate Bill 2660 that would amend the Hays Trinity Groundwater Conservation District’s enabling legislation that gives standard Chapter 36 of the Texas Water Code authority to manage and protect the Trinity Aquifer for the long- term benefit of all of its users; and allow for reasonable production fees. 6  Item 1. A motion was made by Council Member Debra Hines to pass resolution number 25-03-26 in support of the Texas Senate Bill 2660. Seconded by Council Member Krista Richardson Motion passed by show of hands 5-0-0 COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT NEXT COUNCIL MEETING Ask Andrea of Freeland Turk to consult with Trees & Parks Board for future ADA installations and purchases. Resident request to organize signs at entrance. Ask Andrea from Freeland Turk to review the city hall building for ADA compliance. ANNOUNCEMENTS ADJOURN A motion was made to adjourn by Mayor Pro Tem Chrys Grummert Mayor Jeff Rasco adjourned meeting at 8:53 PM BY:_________________________________________________ Taffy Barker, City Admin 7  Item 2. March 2025 HCSO Report Stop Type # of Stops # of Citations Ran Stop Sign 4 0 Expired Registration 2 0 Speeding 8 2 Ran stop sign 4 1 Unothorized op of motor vehicle 1 1 Totals 19 4 8  Item 2. port Resident 2 0 3 2 0 7 9  Item 2. CITY OF WOODCREEK 4/1/2025 10:10:52 AM Council Report Check Date: 3/1/2025 to 3/31/2025 Department Check Date Vendor Name GL Account Account Description Description Amount 10 - General Fund Administration 3/11/2025 Leinneweber Services 10-10-5208 Parks And Playground 2/26-3/25 2025 $175.00 Maintenance 3/11/2025 Texas Municipal League 10-10-5314 TML Insurance Contribution Changes $104.86 Intergovernmental Risk 3/11/2025 FundView Software 10-10-5058 Software & Subscriptions HR Module & Training $2,000.00 3/11/2025 Abip CPA's & Advisors 10-10-5101 Audit Expense Audit services through Feb 28, $6,775.00 2025 3/11/2025 Rebecca H Denton 10-10-5552 Parks Board Reimbursement Biodiversity Sign $38.16 3/11/2025 San Marcos Daily Record 10-10-5057 Printing Cost Newspaper RFP Photographer $109.40 3/11/2025 PEC-Utilities 10-10-5401 City Hall Electric 6693 Feb 2025 $129.88 3/11/2025 PEC-Utilities 10-10-5404 Outdoor Electric 9534 3364 Feb 2025 $119.56 3/11/2025 Hudson Rivera 10-10-5121 Contract Services 02242025-03092025 $120.00 3/11/2025 Bruner Land Improvement10-10-5121 Contract Services 2-12-25 Mowing $435.00 3/11/2025 Bruner Land Improvement10-10-5121 Contract Services Quarterly Landscape $1,750.00 maintenance 2-24-2025 3/11/2025 Amazon 10-10-5050 Office Supplies charger, hot cocoa, filters, $244.81 silverware, calendar, vacuum, p- towels 3/11/2025 Amazon 10-10-5051 Office Equipment cords, cables, plugs for cameras $233.17 3/11/2025 Amazon 10-10-5051 Office Equipment Microphone bases, webcam, 5 $524.69 microphones 3/11/2025 Freeland Turk 10-10-5106 Engineering CYJ review, ETJ release Wim $1,127.50 Engineering Group, LLC Water, 3235 disannex & app 3/11/2025 Freeland Turk 10-10-5106 Engineering Safety Enhancement Program $180.00 Engineering Group, LLC Page 1 10  Item 2. CITY OF WOODCREEK 4/1/2025 10:10:52 AM Council Report Check Date: 3/1/2025 to 3/31/2025 Department Check Date Vendor Name GL Account Account Description Description Amount 10 - General Fund Administration 3/11/2025 Freeland Turk 10-10-5106 Engineering ADA follow up, lidar exhibit, $1,268.25 Engineering Group, LLC Deerfield submittal review 3/11/2025 Hill Country Springs 10-10-5050 Office Supplies Water delivery $13.99 3/19/2025 Hays County 10-10-5116 Law Enforcement Vehicle use March $300.00 3/19/2025 Christopher A Morgan 10-10-5116 Law Enforcement March 6, March 10, March 18 $720.00 3/19/2025 HOT IT 10-10-5051 Office Equipment laptops and USB docks $3,839.94 3/19/2025 Jani King 10-10-5053 City Hall Maintenance / March Monthly Cleaning $297.00 Repairs 3/19/2025 Hudson Rivera 10-10-5121 Contract Services March 2025 $45.00 3/19/2025 Verizon 10-10-5406 Telephone & Internet 2/2-3/1 2025 $166.44 3/19/2025 Ted Gartner 10-10-5312 Community Relations Draft tree memo, newsletter, $1,000.00 design & send newsletter 3/19/2025 Leinneweber Services 10-10-5552 Parks Board Toilet for arbor day $210.00 3/19/2025 ATS Engineers 10-10-5118 Building Inspection/Plan 1 Pro Lane Plumbing rough $75.00 Review Expense 3/19/2025 ATS Engineers 10-10-5118 Building Inspection/Plan 6 Woodridge Cr Topout Inspection $55.00 Review Expense 3/19/2025 ATS Engineers 10-10-5118 Building Inspection/Plan 31 Par View In slab water $55.00 Review Expense 3/19/2025 ATS Engineers 10-10-5118 Building Inspection/Plan 17 Champion Cr Elec & Build final $55.00 Review Expense 3/19/2025 ATS Engineers 10-10-5118 Building Inspection/Plan 31 Par View slab inspection $55.00 Review Expense 3/19/2025 Bruner Land Improvement10-10-5121 Contract Services Mowing 3/10/2025 $435.00 3/19/2025 Bruner Land Improvement10-10-5103 Contract Labor Chair removal to dump $250.00 Page 2 11  Item 2. CITY OF WOODCREEK 4/1/2025 10:10:52 AM Council Report Check Date: 3/1/2025 to 3/31/2025 Department Check Date Vendor Name GL Account Account Description Description Amount 10 - General Fund Administration 3/27/2025 Xerox Financial Services 10-10-5056 Printing & Reproduction 20250301-20250331 $206.36 3/27/2025 Xerox Business Solutions 10-10-5056 Printing & Reproduction 906 Copies March $48.92 Southwest (Dahill) 3/27/2025 Spectrum Business 10-10-5406 Telephone & Internet 0315-04142025 $222.53 3/27/2025 Denton Navarro Rocha 10-10-5109 Legal Expenses:General Review of CYJ develop $400.00 Bernal & Zech agreement, share with Stan 3/27/2025 Denton Navarro Rocha 10-10-5109 Legal Expenses:General Feb 2025 $4,150.73 Bernal & Zech 3/27/2025 CAMPO 10-10-5301 Dues & Membership CAMPO Contribution 2025 $462.00 3/27/2025 Leinneweber Services 10-10-5208 Parks And Playground Toilet 0326-04222025 $175.00 Maintenance Total $28,573.19 Non-Departmental 3/11/2025 Uline 10-1205 Office Furniture / Chair for chamber $156.34 Equipment:Color Scanner Purchased 4/3/23 3/11/2025 Uline 10-1205 Office Furniture / 11 Manager chairs $1,460.88 Equipment:Color Scanner Purchased 4/3/23 3/11/2025 Amazon 10-4051 Other Revenue Promos & Discounts ($1.50) 3/11/2025 ATS Engineers 10-4044 Residential Inspection Plumbing Insp 31 Par View Dr $55.00 Revenue Total $1,670.72 Page 3 12  Item 2. CITY OF WOODCREEK 4/1/2025 10:10:52 AM Council Report Check Date: 3/1/2025 to 3/31/2025 Department Check Date Vendor Name GL Account Account Description Description Amount 70 - Capital Fund FY 24 Capital Projects 3/11/2025 Myers Concrete 70-24-7011 Safety Enhancement Pay App #2 - FTEG Executed $74,895.84 Construction, LP Project 3/11/2025 We Love Trees 70-24-5203 Oak Wilt Containment Augusta Park $2,400.00 Total $77,295.84 Page 4 13  Item 2. CITY OF WOODCREEK 4/1/2025 10:10:53 AM Council Report 3/1/2025 to 3/31/2025 Fund Totals 10 General Fund $30,243.91 70 Capital Fund $77,295.84 Grand Total: $107,539.75 Page 5 14 Item 2. 15  Statement Ending 03/31/2025 Item 2. Page 3 of 8 TRB INTEREST CHECKING PUBLIC FUNDS - (continued) Electronic Debits (continued) Date Description Amount 03/11/2025 IRS USATAXPYMT 270547031697047 $1,803.39 03/12/2025 TMRS PAYROLL 31150 $2,735.45 03/14/2025 CITY OF WOODCREE PAYROLLDD $7,162.61 03/24/2025 Recur Payment CA WWW.SURVEYMON SURVEYMONK* T 4 99 SEQ# 003244 7887 $498.88 03/25/2025 IRS USATAXPYMT 270548485516814 $1,815.92 03/28/2025 CITY OF WOODCREE PAYROLLDD $7,203.37 Checks Cleared Check Nbr Date Amount Check Nbr Date Amount Check Nbr Date Amount 13862 03/12/2025 $3.00 13879 03/14/2025 $2,575.75 13891 03/25/2025 $295.00 13866* 03/04/2025 $75.00 13880 03/17/2025 $2,000.00 13892 03/24/2025 $685.00 13867 03/03/2025 $480.00 13881 03/18/2025 $13.99 13893 03/27/2025 $720.00 13868 03/04/2025 $3,854.83 13882 03/14/2025 $120.00 13894 03/27/2025 $300.00 13870* 03/05/2025 $500.00 13883 03/14/2025 $175.00 13896* 03/26/2025 $45.00 13872* 03/04/2025 $240.00 13884 03/18/2025 $74,895.84 13897 03/24/2025 $297.00 13873 03/12/2025 $212.43 13885 03/19/2025 $249.44 13898 03/25/2025 $210.00 13874 03/03/2025 $206.36 13886 03/14/2025 $38.16 13899 03/25/2025 $1,000.00 13875 03/17/2025 $6,775.00 13887 03/13/2025 $109.40 13900 03/25/2025 $166.44 13876 03/17/2025 $1,001.17 13888 03/20/2025 $104.86 13905* 03/31/2025 $48.92 13877 03/17/2025 $55.00 13889 03/19/2025 $1,617.22 13906 03/31/2025 $206.36 13878 03/14/2025 $2,185.00 13890 03/26/2025 $2,400.00 * Indicates skipped check number Daily Balances Date Amount Date Amount Date Amount 03/03/2025 $709,735.32 03/13/2025 $740,650.78 03/24/2025 $651,169.45 03/04/2025 $705,565.49 03/14/2025 $737,410.23 03/25/2025 $647,682.09 03/05/2025 $703,426.30 03/17/2025 $728,554.06 03/26/2025 $645,237.09 03/07/2025 $703,478.05 03/18/2025 $653,644.23 03/27/2025 $644,217.09 03/10/2025 $744,814.45 03/19/2025 $651,777.57 03/28/2025 $637,013.72 03/11/2025 $743,061.06 03/20/2025 $652,547.71 03/31/2025 $639,307.45 03/12/2025 $740,110.18 03/21/2025 $652,650.33 Overdraft and Returned Item Fees Total for this period Total year-to-date Total Overdraft Fees $0.00 $0.00 Total Returned Item Fees $0.00 $0.00 16  Summary Statement Item 2. March 31, 2025 Page 1 of 12 Investor ID: 0000134-0000854 PDFT 763895 City of Woodcreek 41 Champion Circle Woodcreek, TX 78676 Texas CLASS Texas CLASS Average Monthly Yield: 4.4379% Beginning Income Income Average Daily Month End Balance Contributions Withdrawals Earned Earned Balance Balance YTD CITY OF WOODCREEK 339,569.91 0.00 0.00 1,282.17 4,499.88 340,247.00 340,852.08 ARP Funds 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tree Fund 5,285.14 0.00 0.00 19.93 58.40 5,295.66 5,305.07 Parks Fund 4,090.74 0.00 0.00 15.49 45.24 4,098.92 4,106.23 MC Security Fund 20.57 0.00 0.00 0.05 0.13 20.60 20.62 MC Technology Fund 27.08 0.00 0.00 0.05 0.13 27.11 27.13 Tel: (800) 707-6242 https://www.texasclass.com/ 17  Summary Statement Item 2. March 31, 2025 Page 2 of 12 Investor ID: City of Woodcreek 41 Champion Circle Woodcreek, TX 78676 Texas CLASS - (continued) Beginning Income Income Average Daily Month End Balance Contributions Withdrawals Earned Earned Balance Balance YTD PEG Funds 15,715.13 0.00 0.00 59.35 173.76 15,746.47 15,774.48 General Fund Reserves 187,200.42 0.00 0.00 706.83 2,069.53 187,573.69 187,907.25 2023 GO BOND 880,087.61 0.00 0.00 3,323.07 9,981.69 881,842.47 883,410.68 Capital Fund 459,723.76 0.00 0.00 1,735.80 5,082.32 460,640.41 461,459.56 TOTAL 1,891,720.36 0.00 0.00 7,142.74 21,911.08 1,895,492.33 1,898,863.10 Tel: (800) 707-6242 https://www.texasclass.com/ 18  Item 7. RESOLUTION A RESOLUTION OF THE CITY OF WOODCREEK, TEXAS, AUTHORIZING PROFESSIONAL SERVICE PROVIDER(S) SELECTION FOR COMMUNITY DEVELOPMENT BLOCK GRANT-MITIGATION (CDBG-MIT) RESILIENT COMMUNITIES PROGRAM (RCP) PROGRAM(S). WHEREAS, participation in CDBG-MIT RCP program(s) requires implementation by professionals experienced in the administration of federally-funded projects; WHEREAS, in order to identify qualified and responsive providers for these services a Request for Proposals (RFP) process for planning and management services has been completed in accordance with the GLO requirements; WHEREAS, the proposals received by the due date have been reviewed to determine the most qualified and responsive providers for each professional service giving consideration to ability to perform successfully under the terms and conditions of the proposed procurement, integrity, compliance with public policy, record of past performance, and financial and technical resources NOW, THEREFORE, BE IT RESOLVED: Section 1. That GrantWorks is selected to provide application and project-related planning and management services for CDBG-MIT RCP program(s). Section 2. That any and all project-related services contracts or commitments made with the above-named service provider(s) are dependent on the successful negotiation of a contract with the service provider(s). PASSED AND APPROVED ON________________________________________ APPROVED: Mayor Jeff Rasco (Signature) ATTEST: Taffy Baker, City Clerk (Signature) 19 Item 8. 20 Item 8. 21  Item 8. 2015 McKenzie Dr Ste 109 Carrollton, Texas 75006 Telephone: 214-823-3375 Fax: 214-342-8433 www.officeresourcegroup.com Bill To: City of Woodcreek Ship To: Address: 41 Champions Circle Address: Woodcreek, TX 78676-3327 Phone: Phone: Fax: Contact: Jim Burton Contact: City Administrator Est. Delivery Date: Rep: QTY VENDOR STOCK NUMBER DESCRIPTION LIST PRICE SELL PRICE EXT SELL $ - $ - 2 ORG Tables 24x54 Training Table with Modesty and Folding $ 759.00 $ 1,518.00 2 ORG Tables 24x60 Training Table with Modesty and Folding $ 825.00 $ 1,650.00 1 ORG Tables Crescent Top $ 824.00 $ 824.00 5 ORG Power Power Groment $ 375.00 $ 1,875.00 1 ORG Power Power Plug to Groment and Wall $ 300.00 $ 300.00 Drop Ship to Location $ - $ - No Tax Government Office $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Subtotal $ 6,167.00 Accepted By X Date: Delivery $0.00 Customer PO# 8.25% Sales Tax $ - Delivery date may change due to vendors. New Furniture Orders require a 60% non-refundable deposit and are Total $ 6,167.00 non-refundable final sales. Used Office Furniture require 50% Deposit and A 30% restocking fee is assessed on all new stock returns. Upstairs and after hour deliveries may require an upcharge on delivery. Deposit $ - Delivery: MOP: Balance $ 6,167.00 22  Item 9. § 91.09 OAK WILT. (E) City Sponsored Replacement Program and Oak Wilt Abatement and Prevention Efforts: (1) The City shall appropriate funds as deemed appropriate by the City Council for Oak Wilt suppression on private and public lands within the City limits. Funds for this effort will come from the Oak Wilt Containment budget. (2) The City has no obligation to pay for preventive measures on any private property. However, to encourage participation by property owners, the City may enter into written agreements with certain property owners to pay for all or part of the costs of preventive measures. (3) The City may enter into an agreement with the property owner(s) for cost-sharing of trenching or removal of dead oaks. (4) The City may enter into an agreement with the property owner(s) for cost-sharing of replacement trees for Protected and Heritage trees lost to Oak Wilt. Residents are encouraged, but not required, to replace trees lost by Oak Wilt. (a) The City will offer to cover 50 percent of the cost of the replacement tree, or up to $600.00 in matching funds, to replace any protected or heritage tree that has died or must be removed due to Oak Wilt as diagnosed by a certified arborist and confirmed by the City. (b) Trees smaller in diameter and younger in age than a designated protected or heritage tree but afflicted by Oak Wilt as diagnosed by a certified arborist and confirmed by the City, will be grouped into sets of five to determine a funding match from the City; for every five smaller trees a resident may receive $600.00 and for every three smaller trees a resident may receive half value at $300.00 in matching funds. (c) The resident will be reimbursed upon the confirmed planting of the replacement tree. Trees must be planted in the fall, not during a drought, and the resident must provide an exact match of funds from the City to purchase a tree of advanced age and suitable durability to survive transplantation. (d) The City will not cover costs to plant the tree and no portion of the match funds may be used for planting services. The match funds shall be solely used for the purchase of the tree. (e) Trees selected for planting may not be susceptible to Oak Wilt and residents should reference the Texas A&M Forrest Service guidelines for appropriate trees to plant to in this area that Oak Wilt cannot infect. (f) Residents that show proof the replacement tree planted has survived after three years will receive an additional $100.00 per tree. This must be documented via photos and the tree must still be alive and thriving at the time the City sends out a representative to confirm in person. (F) Fungicide treatment for non-symptomatic or slightly symptomatic trees or removal of infected or dead trees shall be the responsibility of the landowner. (G) If an owner of any private land, regardless of zoning or development status, fails to remove, trench, and treat confirmed Oak Wilt then the City may remove the trees at the owner or responsible person(s) expense and may impose additional fines as described in this chapter. (Ord. No. 22-313, § 2, 8-10-2022) Created: 2024-07-12 08:40:53 [EST] (Supp. No. 4) Page 1 of 1 23 Item 10. 24 Item 10. 25 Item 10. 26 Item 10. 27  Item 10. CITY OF WOODCREEK OAK WILT ABATEMENT AND REPLACEMENT PROGRAM APPLICATION (per Ord. 91.09) 3/26/2025 Date of Application Submission: ______________________________ Note: to receive assistance through this program you must FIRST have a confirmed diagnosis of Oak Wilt by a professional holding the appropriate qualifications and certifications. Confirmation of this diagnosis MUST be submitted with this application. Please see the checklist below for the full list of items needed. PROPERTY OWNER: Paul E. Palmer, Claire Palmer LOCATION ADDRESS: EMAIL: PHONE: WHAT RELIEF ❑ ABATEMENT ASSISTANCE ARE YOU ❑ REPLACEMENT ASSISTANCE SEEKING? ❑ BOTH Checklist of Items to Include with this Application: Applications will only be considered complete once ALL items have been provided. Incomplete applications will not be sent to the Tree Board for review. ❑ Images of all trees impacted by Oak Wilt. Must be of good quality and no less than two per tree showing height and canopy conditions. ❑ Size (diameter) and Species of Oak(s). Diameter is circumference divide by 3.14 measured at about 5 feet in height or the widest part of the tree before trunk division. ❑ Statement from Certified Arborist / Oak Wilt specialist and documentation of diagnosis. ❑ Submit receipts for replacement showing purchase of tree (NOT in the Oak species) and planting. ❑ Photo of replacement tree planted at the location listed on the application. ❑ For abatement, additional site plans and description of work to be done and a bid from 3 companies for proposed work must be submitted. ❑ Additional supporting materials are welcome Please return this application and all supplemental materials to City Staff. 41 Champions Cir | Woodcreek, TX 78676 | (512) 847-9390 Woodcreek@WoodcreekTX.gov 28  Item 10. Guidelines of the Assistance Program: The City shall spend funds on Oak Wilt suppression on private lands within the city limits. Funds for this effort will come from the Oak Wilt Containment budget. The City has no obligation to pay for preventive measures on any private property. However, the City may enter into written agreements to pay for all or part of the costs of preventive measures to stop the spread of Oak Wilt. This may include cost-sharing of trenching or removal of diseased oaks. Fungicide treatments are NOT automatically covered, but requests may be considered. The City may enter into an agreement with the property owner(s) for cost-sharing of replacement trees for Protected (19+ inches in diameter) and Heritage (24+ inches for single trunk or 30+ inches for a multi-trunk in diameter) trees lost to Oak Wilt. (a) The City will offer to cover 50% of the cost of the replacement tree, or up to $600 in matching funds, to replace any protected or heritage tree that has died or must be removed due to Oak Wilt as diagnosed by a certified arborist and confirmed by the City. (b) Trees smaller in diameter and younger in age than a designated protected or heritage tree but afflicted by Oak Wilt as diagnosed by a certified arborist and confirmed by the City, will be grouped into sets of 5 to determine a funding match from the City; for every five smaller trees a resident may receive $600 and for every three smaller trees a resident may receive half value at $300 in matching funds. (c)The resident will be reimbursed upon the confirmed planting of the replacement tree. Trees must be planted in the fall, not during a drought, and the resident must provide an exact match of funds from the city to purchase a tree of advanced age and suitable durability to survive transplantation. (d) The City will not cover costs to plant the tree and no portion of the match funds may be used for planting services. The match funds shall be solely used for the purchase of the tree. (e)Trees selected for planting may not be susceptible to Oak Wilt and residents should reference the Texas A&M Forest Service guidelines for appropriate trees to plant to in this area that Oak Wilt cannot infect. https://texasoakwilt.org/resources/recommended-trees/edwards-plateau (f) Residents that show proof the replacement tree planted has survived after three years will receive an additional $100 per tree. This must be documented via photos and the tree must still be alive and thriving at the time the City sends out a representative to confirm in person. _____________________________________________________________________________________________ NOTE: Process can take up to 4-6 weeks before reimbursement is received. Assistance will only be considered for work done within the 6 months prior to the application submission. Funds are available on a “first come, first served” basis from the budget. If the City has spent all the approved budgeted funds for the year, then assistance may not be available. No property shall receive more than one quarter of budgeted funds during a single fiscal year without explicit Council approval. Applications may go before the Tree Board for review and are subject to approval by staff. Funds will be issued if all requirements are met and funds are available. If you are unable to provide some of the materials because the tree has already been removed, then you may request review based on special circumstances. Additional supplemental items may be needed in this case. Please be prepared to work with staff in a supportive manner. 29  Item 10. Client: 8195643 Printed on: 12/7/2020 Ms. Jill Bloom Bartlett Tree Experts Jo Harris - Representative Wimberley, TX 78676 2200 Old Ranch Road 12, Unit A San Marcos, TX 78666 Business: 512-392-1089 Fax Number: 512-392-7398 Mobile Phone: 512-507-3971 E-Mail Address: jharris@bartlett.com The following program is recommended for certain trees and shrubs on your property. In addition to a thorough plant health care program, Bartlett Tree Experts recommends having a qualified arborist inspect your property periodically to assist you in identifying potential risks or hazardous conditions relating to your trees or shrubs. THIS IS NOT AN INVOICE. Pest Management: Oak Wilt Disease Treatment Apply a systemic root flare injection treatment to the following plant to help suppress oak wilt disease. • 6 Live Oaks group located at the left rear of house Provide 1 treatment at 750.00 per treatment. Estimated Treatment Date: 12/16/2020 thru 1/11/2021. Total for 'Pest Management' Amount: $750.00 Tax: $61.88 Please review the information and the terms and conditions attached, which become part of the agreement, and sign and return one copy authorizing the program. ____________________________________ ____________________ (Customer Signature) (Date) ___________________________________ 12/7/2020 ____________________ (Bartlett Representative - Jo Harris) (Date) 30 The F.A. Bartlett Tree Expert Company Page 1 of 2  Item 10. Client: 8195643 Printed on: 12/7/2020 * Sales tax added where applicable. Prices are guaranteed if accepted within thirty days. All accounts are net payable upon receipt of invoice. Work is done in accordance with ANSI A300 Tree Care Standards. To access a certificate of liability insurance for Bartlett Tree Experts, please navigate to http://www.bartlett.com/BartlettCOI.pdf 31 The F.A. Bartlett Tree Expert Company Page 2 of 2 Item 13. 32 Item 13. 33  Item 14. Harvest Rain MAIL:1450 Hwy 290 W. Unit #91 Dripping Springs, TX 78620 US +15126452955 accounting@harvestrain.com Estimate ADDRESS ESTIMATE # 4563 City of Woodcreek DATE 12/16/2024 41 Champions Circle EXPIRATION DATE 01/16/2025 Woodcreek, TX 78676 PRODUCT DESCRIPTION QTY RATE AMOUNT Gutters with screens 6" Seamless, Galvalume Ogee gutters Color: (TBD); 1 200.00 200.00 Step-lock gutter screens. Rainwater Components Painted PVC downspout (1) (Color TBD); Collection 1 1,325.00 1,325.00 pipe (dry-pipe system); Pressure pipe with stub out for plumbing connections (by others); Fittings; Tank connections; First flush; Overflow systems; Auto-fill Assembly from municipal water supply; Float Switch; Solenoid Valve for auto-fill; PVC piping; fittings. * Assumes access to (115V/20amp) outlet for solenoid power supply. * Pump Components Grundfos Scala 2 (3/4 HP) variable speed on 1 1,475.00 1,475.00 demand centrifugal pump. (115V/20amp). * Assumes ability to install pump in weather protected enclosure (by others). * * Assumes access to dedicated electrical circuit (115v20amp) within 5' of proposed pump location. * Trenching and Labor Includes labor to complete install, hand trenching to 1 2,000.00 2,000.00 protect existing landscape, backfill, and flagging trenches. Texas Metal Tank- // 1000 Dimensions: (5'D x 7'H), 20-Gauge G-90 galvanized 1 3,995.00 3,995.00 Gallons // Galvanized steel, FDA approved epoxy liner, Warranty: 1yr. Includes base prep and tank pad installation per manufacturer standards. * Assumes no greater than 6" change in elevation at proposed tank location. * ------------------------------------------------------------------- ** See Exclusions & Alternate Tank Options On Next Page. ** ------------------------------------------------------------------- 34  Item 14. PRODUCT DESCRIPTION QTY RATE AMOUNT Exclusions The following are NOT included in our scope of 1 0.00 0.00 work: - Providing dedicated (115v/20amp) electrical circuit for pump power supply and (115v/20amp) outlet for auto-fill assembly. - Providing weather protected enclosure to house pump and components. - Clearing and leveling with 6" of grade at proposed tank pad location. - Permits, RPZ Backflow Prevention Device and Installation, Inspections. (If required.) - Final connections to restroom plumbing. - Water Delivery. - Spoils Removal. --------------------------------------------------------- ** See Alternate Tank Options Below: ** --------------------------------------------------------- Texas Metal Tank- // 830 Dimensions: (5'D x 5'8"H), 20-Gauge G-90 0 2,995.00 0.00 Gallons // Galvanized galvanized steel, FDA approved epoxy liner, Warranty: 1yr. Includes base prep and tank pad installation per manufacturer standards. * Assumes no greater than 6" change in elevation at proposed tank location. * Texas Metal Tank- // 1480 Dimensions: (6'D x 7'H), 20-Gauge G-90 galvanized 0 4,995.00 0.00 Gallons // Galvanized steel, FDA approved epoxy liner, Warranty: 1yr. Includes base prep and tank pad installation per manufacturer standards. * Assumes no greater than 6" change in elevation at proposed tank location. * Aqualine Water Tank 602S Capacity: 1,535 Gallons; Dimensions: 6'D x 7'6"H 0 6,995.00 0.00 // 1,535 Gallons (Peak Height: 9'1"H) G90 corrugated steel, Bartlett NSF61 approved liner; Industry Leading 20 Year Warranty. Includes base prep and tank pad installation per manufacturer standards. * Assumes no greater than 1' change in elevation at proposed tank location. * * Estimate prepared Sight-Unseen. Costs to be adjusted based on actual SUBTOTAL 8,995.00 site conditions. * TAX 0.00 * Assumes tank is installed within 5' of the back corner of the restroom. * TOTAL * Proposed collection from approx. 160sf, potential collection on 1" of rain = $8,995.00 96 gallons, approx. 3,360 gallons/year (35" avg. annual rainfall). * Accepted By Accepted Date 35  Item 15. Proposal for Photography Services Yvette Foster Yvette Foster Photography PO Box 814 Wimberley, TX 78676 E-mail: yvette@yvettefoster.com Phone Number: 512-415-5770/ 512-829-8280 March 30, 2025 City of Woodcreek 41 Champions Circle Woodcreek, TX 78676 Thank you for considering Yvette Foster Photography for the City of Woodcreek’s photography needs. I am excited to present this proposal outlining the various photography series I can o er based on your listed needs. About Me I have been in business for 10 years and specialize in portrait photography, along with commercial and event type photography. I earned my certi cation as a Certi ed Professional Photographer in 2019 through the Professional Photographers of America and have successfully completed recerti cation every two years through continuing education courses. I am also the contributing photographer of the Wimberley Living Magazine for the last ve years. Examples of my portrait work can be found at www.yvettefosterphotography.com Customer reviews can be found on: Facebook - @yvettefosterphotography Google - https://g.co/kgs/yrE55M8 Services O ered 1. Commercial Photography • Description: Professional photography for businesses, including product, facility, branding, and advertising. • Deliverables: High-quality professionally edited images suitable for print and digital use. • Pricing: $500 minimum includes up to one hour and 10 images $100 each additional hour $30 per image 2. Event Photography • Description: Document events such as City events and needed key moments. • Deliverables: High-quality professionally edited images suitable for print and digital use. Photographer will select a minimum of the best 40 images. Photographer will obtain needed releases. • Pricing: $600 minimum includes up to one hour and a minimum of 40 images $100 each additional hour $400 additional minimum of 40 images per hour Pricing can be negotiated based on the number of City events during the one year period. 36 fi ff fi fi fi ff I would love the opportunity to o er my professional photography services to the City of Woodcreek. Please Item 15. feel free to contact me with any questions. Thank you for considering Yvette Foster Photography. Warm regards, Yvette Foster Yvette Foster Photography 37 ff  Item 15. Proposal for Event and Facilities Photography for The City of Woodcreek Introduction and Company Information Charles Quinn Photography welcomes the opportunity to bid on photography services for The City of Woodcreek. In this proposal, Charles Quinn Photography will be referred to as The Photographer, and The City of Woodcreek will the referred to as The Client. The Photographer takes pride in providing high-quality photography services to Central Texas for over 15 years. Primary specialties include event, architecture, and headshot photography. Event photography services are provided for private events, galas, fundraisers, and corporate events of all sizes. Architecture photography services are provided to residential and commercial architects, builders, and interior designers. Headshot photography is provided to individual clients of various professions as well as teams and high-volume settings in which hundreds of people may be photographed. Events have been photographed in everything from beautiful, well-lit locations to poorly lit locations with little character. Event photography requires The Photographer to be exible and skilled in adjusting to the environment to provide the best photographs possible. Architecture photography is performed for homes and commercial facilities including light industrial, hospitality, food service, education, medical, and general o ce space. A variety of photography techniques are used to ensure that photographs enhance the reputation of clients. In performing headshot photography, The Photographer is experienced in using studio lighting, natural lighting, and a combination of the two to create photographs that make subjects look their best. When outside the studio, photographing people requires exibility in working with available lighting, whether relying solely on available light, or enhancing it by adding additional light from strobes and light modi ers. Quali cations and Approach The Photographer has completed 21 hours of commercial photography coursework at Austin Community College and regularly does continuing education to improve technical skills. As digital photography evolves, regular education is important to update both photography and post processing skills. The Photographer prefers a collaborative approach to photography. This improves e ciency by speeding up photo sessions and post-production. It also helps ensure images meet The Client’s expectations. It is helpful if The Client provides as much information as possible about their vision and expectations prior to a photo shoot. Providing shot lists and run-of-shows provides structure to a photo session and clari es expectations. When jobs require more than one photographer, The Photographer takes care to hire professional photographers with experience in the type of photography to be performed. These 38 ffi fl ffi fl fi fi fi  Item 15. photographers have the technical and interpersonal skills to capture quality photographs and work with clients in a professional manner. The Photographer makes every e ort to get digital proofs or nal images to the client within one week of a photo session. The Photographer uses Box, Dropbox, and Google Drive for photo delivery. If photographs cannot be delivered within one week The Photographer will notify The Client before the photo session, or as soon as possible. A portfolio of The Photographer’s event and headshot photography is at the following website. A list of clients is on the About page. https://www.cquinnphoto.com A portfolio of The Photographer’s commercial architecture photography is at the following URL: https://www.cquinnphoto.com/Commercial-Architecture-Photography-Austin Client reviews can be reviewed on The Photographer’s Google Business listing. References can be submitted, if requested: https://www.google.com/search?client= refox-b-1-e&q=charles+quinn+photography Pricing Event Photography - $200 per hour, includes post processing. This rate is discounted from The Photographer’s standard rate of $265 per hour. Second Photographer - $115 per hour, includes post processing. Architecture/Facilities Photography - $250 per hour, includes two hours of post processing for each hour of photography. This rate is discounted from The Photographer’s standard rate of $300 per hour. Additional post processing is $90 per hour. Team Headshot Photography - $65 per person when ve or more people are photographed during the same session. Includes one fully retouched headshot per person. This rate is discounted from The Photographer’s standard team headshot rate which begins at $95 per hour. An invoice for payment in full within 30 days is sent when photos are delivered. This proposal is respectfully submitted on March 26, 2025, and is valid for 90 days. Charles Quinn Charles Quinn Photography Email: charles@cquinnphoto.com Phone: 512-627-2428 Attachment: Certi cate of Insurance 39 fi fi fi ff fi  DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 03/26/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES Item 15. BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Cory Pack PHONE FAX Cory Pack (A/C, No, Ext): 512-268-7225 (A/C, No): 121 Hall Professional Center, Ste D E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Kyle TX 78640 INSURER A : State Farm Lloyds 43419 INSURED INSURER B : CHARLES QUINN PHOTOGRAPHY LLC DBA COMPOSITE PH INSURER C : 281 JOY HOLW INSURER D : INSURER E : BUDA TX 78610-3070 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD SUB POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1000000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 300000 MED EXP (Any one person) $ 5000 A 90-B7-N078-6 01/21/2025 01/21/2026 PERSONAL & ADV INJURY $ 1000000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2000000 PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 2000000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- STATUTE ER $ AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE This form was system-generated on 03/26/2025 . © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1001486 2005 155279 205 01-19-2023 40  Item 15. Proposal for Photographer for City Facilities and Events To: Mayor Jeff Rasco, City of Woodcreek From: Articulate Minds LLC (DBA Harlin Miller Studio) Date: March 7, 2025 Subject: Proposal for City Photographer Contract Dear Mayor Rasco, Thank you for your feedback and the opportunity to provide an adjusted proposal for the City of Woodcreek’s photography contract. We’re excited to partner with local small businesses and photographers to maximize the value of this project, investing in the community and ensuring proper industry rates for local talent. Company Overview: Articulate Minds LLC (DBA Harlin Miller Studio) has been in business for 15 years, providing exceptional photography services to a diverse clientele, including the Veterans Hospital of New Orleans, National Institutes of Health, Uber, TikTok, and recently wrapping up a project with the Kansas City Chiefs for the 2025 Super Bowl. We specialize in creating visual stories that capture the essence of our subjects and convey the desired message. Our team comprises skilled photographers with expertise in various photography styles, including event photography, architectural photography, and portraiture. We are committed to delivering high-quality images that meet the highest professional standards. ●​ Website: Photography & Video Production ●​ Customer Reviews: Google Reviews & Linkedin Adjusted Services: ●​ Event Photography: Six events (not consolidated). ●​ Facility Photography: Some of these may be consolidated with event shoots for cost efficiency. 41  Item 15. ●​ Travel Costs: While we're working with local photographers, travel costs will still be considered based on the event locations. Pricing Breakdown (Adjusted): 1.​ Event Photography (6 events): ○​ Each event is priced at $3,500 per day for Harlin Miller Studio’s expertise and production oversight. ○​ For each event, we’ll provide local photographers to shoot, with Harlin Miller Studio handling creative direction, editing, and client communication. ○​ Cost per event: $3,500 x 6 = $21,000 2.​ Facility Photography (Consolidated with Events): ○​ We will consolidate some of the facility photography with event shoots to reduce costs. ○​ This could reduce the overall cost for facility shoots, but we will price them at $1,500 per day for local photographers, while Harlin Miller Studio oversees the production. ○​ Facility photography cost estimate (2 days consolidated with events): $1,500 x 2 = $3,000 3.​ Travel Costs: ○​ While we’re partnering with local photographers, there may still be minimal travel costs for Harlin Miller Studio. These will cover mileage, lodging (if necessary), and other expenses. ○​ Estimated Travel Costs: $2,000 (including gas, lodging, food, etc.) Total Estimated Costs: ●​ Photography & Agency Fee (Including 60% Agency Fee of $14,400): $21,000 (events) + $3,000 (facility) = $24,000 ●​ Travel Costs: $2,000 Total: $40,400 This proposal reflects a holistic approach to support the City of Woodcreek’s needs while investing in local businesses. We believe this solution will provide top-tier quality at a competitive rate, all while contributing to the community. We are excited to move forward with this project and would be happy to schedule a follow-up meeting or call to address any questions and discuss next steps. Sincerely,​ Harlin Miller Jr.​ Lead Photographer / Creative Producer​ Articulate Minds LLC (DBA Harlin Miller Studio) 42  Item 15. Dear Mayor Rasco, I hope this email finds you well. This is MW.co’s proposal for professional photography services for the City of Woodcreek. We are excited about the opportunity to provide high-quality images for your city events and facilities. Why MW.co?  Experienced & Professional – Specializing in high-quality photography, branding, and content creation.  Municipal & Event Expertise – Proven success working with businesses, events, and city projects.  Creative & Detail-Oriented – Known for delivering exceptional images that reflect the essence of the moment. Website: marinawanders.com Client Reviews: Read Testimonials Scope of Services MW.co will provide professional photography for the City of Woodcreek, covering:  City Events – 6-8 hours total, capturing key moments.  City Facilities – 4-5 locations, showcasing infrastructure.  Editing & Resizing – Ensuring images are ready for web and publication.  Public Image Releases – Obtaining necessary permissions.  Delivery – Professionally edited images within 14 days.  Expedited 24-hour turnaround available for an additional fee. Pricing Event Photography  $295 per hour (minimum of 2 hours per event)  Includes all high-quality, professionally edited photos  14-day delivery timeline  24-hour expedited option available for an additional $150 per event 43  Item 15. Facility Photography  $495 per location (4-5 sites total)  Includes professional image capture, editing, and resizing for city use Discounted Rates & Sponsorship  Standard rates are $395 per hour for event photography and $995 per site, but we are offering a reduced rate in exchange for being recognized as an official sponsor of Woodcreek.  As part of this agreement, all social media posts utilizing our photography must tag MW.co. Next Steps We would love the opportunity to support the City of Woodcreek’s visual storytelling needs with our expertise. Please review our proposal, and let us know if you have any questions. Proposal Submitted To:  Mayor Jeff Rasco – Jeff.Rasco@woodcreektx.gov  CC: City.Secretary@woodcreektx.gov, manager@woodcreektx.gov Thank you for your time and consideration. I look forward to the possibility of working together. Best regards, Marina MW.co | Let us tell your story marinawanders.com 44  Item 15. REQUEST FOR BID/PROPOSAL (RFP): Photographer for the City facilities and events * Candidates can apply for this position through Monday, March 31st, 2025 at 5:00P (CST) * The City of Woodcreek seeks an experienced and highly rated professional to work as a contracted photographer for the period of one year to provide legally released photography products for city use. JOB SUMMARY: Attend city events, take photos, obtain needed releases, filter for quality, edit photos, and provide resizing as needed for use on the City website and via other city communications and/or publications. Additionally, the City is in need of updated facility photos and other content for the website. REPORTING RELATIONSHIPS: Reports to the City Administrator MAIN JOB TASKS and RESPONSIBILITES: • Take facility photos • Edit and resize photos • Obtain needed public releases • Attend all City events and document key moments • Release all photos for City use PROPOSAL FORMAT: • A copy of certificate of Business Liability and Personal Injury Insurance • A brief introduction to the company including links to website and customer reviews • A proposal including cost of service minimums and hourly service rates for various types of services SELECTION PROCESS: The selection of the Photography Contract Services will be awarded based on the candidate’s qualifications, program work and approach, competitive fees and rates, work history and references. The City of Woodcreek reserves the right to reject any incomplete proposals. SUBMIT A PROPOSAL OR BID FOR THE CITY CONTRACT TO: Mayor Jeff Rasco Jeff.Rasco@woodcreektx.gov Please copy: City.Secretary@woodcreektx.gov and manager@woodcreektx.gov Disclaimer: The City of Woodcreek prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. The City of Woodcreek conforms to the spirit as well as to the letter of all applicable laws and regulations. 45