LTAC Meetings

AGENDA Lodging Tax Advisory Committee 6:30 PM - Thursday, April 2, 2026 200 East Scott Avenue - Woodland, Washington Page I. CALL TO ORDER II. ROLL CALL III. CITIZEN COMMUNICATIONS FOR ITEMS ON THE AGENDA IV. NEW BUSINESS A. Discuss and Make a Recommendation for the Unclaimed $25,000 2 - 30 Lodging Tax Applications Downtown Woodland Revitalization Application Hulda Klager Lilac Gardens Application Senior Enrichment Group Application V. END MEETING Join Zoom Meeting https://zoom.us/j/94735887604?pwd=btiFuD5bQZj9gEfEIVEBxtsPgQ2dvG.1 Meeting ID: 947 3588 7604 Passcode: 457947 One tap mobile +12532050468,,94735887604#,,,,*457947# US +12532158782,,94735887604#,,,,*457947# US (Tacoma) Join instructions https://zoom.us/meetings/94735887604/invitations?signature=YTTbrE1MzD- 4ou0EKBpsRkwLNegqM-JICh2OuLgiuyk Page 1 of 30  .,..r am “y “‘s...‘ OODLAND W'ASHIN‘GTON City of Woodland Public Notice Lodging Tax Fund Request The City of Woodland is soliciting applications for project or program funding through excess funds provided by the City’s Lodging Tax Program. Requests should be consistent with local tourism—related efforts, and applicants must be able to demonstrate and provide the following: 0 Activity/ project benefits to the community especially tourism-related projects that increase overnight stays in City of Woodland o The organization’s project details 0 The organization’s involvement in similar past projects 0 Budget information For applications and additional information, please visit the City’s website - ci.woodland.wa,us Completed applications are due by March 31",2026 by 12:00PM Submit Application to: In Person: City Hall 230 Davidson Avenue Woodland, WA 98674 Email: Amanda Hougan - hougana©ci¢yvoodland4w¥s For question, please call 360-225-8281 Page 2 of 30  City of Woodland Lodging Tax Funding Request RCW 67.28.1816 Applications are Due by March 315‘, 202812:00PM Please note: All information provided to the City of Woodland is considered public records. All application documents and attachments will be made available publicly. I Organization Information ,?; I / ' Organization Name: a n 3 Funding Request Amount: $ 000 FederalTax ID Number: U 09 ' 0K0 {a ‘73‘ Type of Organization: Public Agency PhysicalAddress: 50C; Min-$033 .chn LOCuleemoox W9 £33977 MailingAddress: pIOI @030 /O‘// Contact Name: 930.07“? (AA % \map?sn Contact Title: p W$i$m t Contact Email:_DbO£, Q“: “7"] G; 3 Maui ( €49 m Phone Number: 3 00 9/0 2 9. ZS' i Required Documentation Please submit the required information with your application. Missing information will result In an incomplete .__.~ application and will not be reviewed - A copy of your organization‘s current Washington State registration from Secretary of State — Itemized budget for your event/activity/program/facility (income and expenses) — Description and budget showing how you intend to use the amount requested from the City of Woodland. (Attachment A Budget Worksheet) — A copy of your organization's most recently adopted annual budget Activity Information 1. Eligible Activity: Check all that apply to this application )4 Tourism Promotion / Marketing X Operation of special event/festival designed to attract tourists X _Operation of a tourism related facility owned or operated by a non— profit (501 (c) 3 or 50‘] (c) 6) 3 Operation and/or capital costs of a tourism related facility owned by a municipality 2. Please describe an overview of your tourism related activity, event, or service. 56:1 {4#cLJnaJL 3. How do your proposed sen/ices promote and enhance tourism in Woodland? 3 e9, WM 4. Have you received lodging tax before? if yes, please describe the prior success of your activity or event in attracting tourists. $99. Matti/«J 5. Whoisyourtargetmarket/wherearetheycomingfrom? "396/ CCH‘Q—M Page 3 of 30 6. Describe how you will promote your event or activity. “3% lQ/HcLC/LguL 7. is your activity/event a partnership with other organizations? Describe the collaboration with local organizations or businesses. 5% ?Hcct/Lt?xj 8. Is this a ticketed event? M O 9. What is the overall budget for this event/activity? beam 10. How will you fund this event/activity if not awarded the full amount? Se‘e’ 4* 11. What are your other funding sources forthis event/activity? beel retake/MA State of Washington Requiremeth’s Provide impact estimates due to the direct result of _ Predicted What method was ”86d,t0 determine attendance in your proposed tourism—related servrce: ‘ Number . prevrous years? OverallAttendance—Enterthe totalnumberof people i+§N LDirect Count predicted to attend this activity, andselect the Iii—L90 _ indirect Count method used to determine the attendance. Lei M g .g, _ Representative Survey w21Linformal Survey ’000 A Structured Estimate Attenda?cchf Miles—Enter the number of people ”5,4 _'& Direct Count who traveled greaterthan 50 miles predicted to 2/00 _ indirect Count attend this activity, and select the method used to 3 0+; Representative Survey c0 ‘ "i __ determine attendance. , L informal Survey 76 _)L Structured Estimate Attendan ceOutotStateLngLCounty Enter the — wdo6410 M Direct Count number of people from outside the state and country #0“qu iindirect Count predicted to attend this activity, and select the Representative Survey H'5N Hm? _ method used to determine the attendance. w ) nkrsl?i' i informal Survey [5‘0 _ Structured Estimate Attenda?ce?aidfor Mgmlodging— Enter the HéN loo _ Direct Count number of people predicted to attend this activity and wmwgésf. A indirect Count pay for overnight lodging, and select the method used 35‘ _ Representative Survey to determinetheattendance. ?lnformalSurvey ? Structured Estimate Attendance Did Not Pay for Overnight Lodging Enter _ Direct Count HéN the number of predicted to attend this activitywithout [aw ?lndirect Count paying for overnight lodging and select the method . . Representative Survey S; f _ 9"“7/ ‘ used to determine the attendance. 5., L Informal Survey A Structured Estimate Page 4 of 30 2. Please describe an overview of your tourism related activity, event, or service. Established Events: One of our flagship events is Hot Summer Nights (HSN) / Movies In the Park. This event provides free, family-oriented entertainment forfive consecutive Friday nights between July and August each summer. Held at HorseshoePark, the fun begins in the early afternoon on Fridays, featuring live entertainment, family—focused activities like a children's bouncy house, we project a family—centric movie for all to enjoy at no cost! The event is packed with giveaways and plenty of fun for everyone. Winterfest has proven to be a favorite with the lighting of the Christmas tree in Hoffman Plaza. We have DJ playing music keepingthe atmosphere upbeat and festive, buildingthe excitement for the arrival of Santa and Mrs. Claus. They arrive with lights ?ashing on the firetruck and take a stroll down Candy cane lane througbihep, ark? ; Santa hands outtoys and keeps the exciting experience provided by our co—spehéér ' theWeoseLodge virith Meanwhile we are sewing Mot cocoa and coffee served complimentary to our VISItors. There are localvendors providing a great way to purchase gifts as well as yummy goodies. We also love having our High School Band and chorusjoin us and perform. Future Events: Ourfuture targeted events in development include third--quarter membership and volunteer drive In conjunction with ourannual meeting. We are also In the creative development phase of a first-quarter community event Additionally, it estab is our intent to location that will help us to be the fa e of he communi f r residents and business owners. We also intend to continue to work closely with other local non-profitentities to promote them as well as their hard work and events they are offering. it takes all of our efforts and goals to improve our economy and quality of life here. 4w. Chose, WW. We owe, hawksch [G'Q’S’L'S $5M; +0 WWWLWCJ; gab Edie/we,W5 is M loan» ammo M in as CpmmWJJL7 well (34.3 vrsjigrs evnd ”LA—45%, Page 5 of 30 3. How do your proposed services promote and enhance tourism in Woodland? Established Events: Our current events are designed to engage the local Woodland community as well as attract our neighboring communities to visit our town. Our goal is to expand our current activities — promoting our existing downtown businesses and recreation areas, but also finding new ways to attract businesses, residents, and tourists to our town. We are a popular gateway to Mt. St. Helens; we have access to watenNays such as the Columbia River, Horseshoe Lake, and the Lewis River; we are centralized to many major city hubs (Vancouver, Portland, and Seattle); and we boast that small-town, close-knit, yet progressive community culture. We intend to put our resources to work for our community directly , we want our residence to visibly see that the money in this grant is working to promote tourism, resources and events. Bringing awareness to Woodland and its beauty is vital in getting heads in beds. ,Future Events: As DWR foreseeably steps into the role of promotingthe Woodland community, we will utilize the experience and expertise of our experienced board members to enhance tourism and promote growth. W1 ‘| ole/mi +0 W Pause/L toexplore ways u n+o Quest‘s N CAN“. W (WHJ- OPE/“L‘s w‘wh‘m‘nc? 4/39le ‘1, law, 4. Have you received lodging tax before? Ifyes, please describe the prior success of your activity or event in attracting tourists. DWRhas been an active partnerwith the Cowlitz County Tourism Grant Program for several years as we have committed to attracting tourism to our area. Although our prior success has been tied to our established events Hot Summer Nights/Movies in the Park and Winten‘est, we - are developing plans to expand our outreach to new businesses, residents, and tourists throughout each quarter of each calendar year. We are establishing new partnerships, strengthening rapport with our current local and corporate partners, and are continually seeking innovative and creative ways to promote our community. Page 6 of 30 5. Who is yourtarget market/ where are they coming from? For developing the downtown segment ofWoodland, DWR’s target business audiences are established corporations who have a low carbon footprint and need a centralized hub, and smaller, start-up companies seeking an economically feasible path of entry into today’s business environment. For tourists, we are lookingto attract our neighbors from as far north as Seattle down to Salem, as well as anyone who passes through our segment of the 1—5 corridor - both North and South-bound. 6. Describe how you will promote your event or activity. We will continue to promote our events through social media, handouts, ads, and word of mouth. In 2025, we expanded our promotion outreach to large banners along the I-S corridor, A- frame style ads strategically placed around town, and residentialyard signs. Going fonNard, we will continue to explore new, effective, and cost-efficient means for promotion, including potential advertising with our corporate sponsors. We have had multiple meetings with a marketing agency that specializes in promoting cities like ours. Two C(itiesthey currently work for are La Center and Washougal. 7. is your activity/event a partnership with other organizations? Describe the collaboration with local organizations or businesses. Our established events are in partnership with the City of Woodland, who is our co-sponsor and helps us with the public works side of setup. In addition to this, each year we partner with local corporations and corporate sponsors who wish to positively impact the areas in which they operate by contributing to, and serving, their local communities. We have co-sponsor with the Moose Lodge to put on Winterfest for several years. We actively promote our fellow non—profits and their events while looking forward in pursuing new ways to collaborate. QM] ‘Openia? m koalwxw W) ma, Cam promote. all 0; m {“44 Men—pmitts 09nd. Mp Vowtuys skied «Rae, F‘?v?r o. 904..“ch M ‘stv wi’k ‘brLS‘Qv bms pow-{—oS-r, Oua- 0544,“ (Loeswt Cg (pmmwdj Knew cakes} Page 7 of 30 8. Is this a ticketed event? Our events are free for all to attend. We only utilize tickets for free raffle events, such as during HSN, where we give away six free movie-enjoyment baskets and the copy of the DVDthat is featured that night. Everyone is strongly encouraged to participate. 9. What is the overall budget for this event/activity? Currently, our budget for HSN/Movies in the Park is $15,000 annually, as well as $5,000 annually forWinterfest. Our budget for new events to be held during Q1 and Q3 is $5,000 each. Our total annual budget for our two existing events and our two proposed events is $30,000; however, additional funding will be critical for promoting our community through marketing, outreach, potential staffing, and new community events. 10. How will you fund this event/activity if not awarded the full amount? Ifwe are not awarded the full amount of this grant, we will be forced to rely upon corporate and community sponsorship and the current two grants we have traditionally received. Lack of additional fund ingwill restrict our outreach aimed at community and residential growth, as well as potentially limiting, or eliminating, established community events hosted by DWR. 11. What are your other funding sources for this event/activity? Our previous funding sources have been limited to grants awarded by the City of Woodland, Cowlitz County, and community organizations, as well as corporate sponsorships. w; Md; cmu?Lwéi?’moo Sor W.§ 3.1m; \D‘L \aekéwb Am bub? use oi— “Wage Stones, ‘6 -\—o SH—ok b7 W—; w‘rtt inc-wt; 4—0 0539a)“. lectcg'vtb Aka-e (LVN; We with; Vain/MM ‘4’qu we, um a¥%—o.~¢k q pwytgw we, Kat-aw person, Lair; Mugs-{- “PM 94.2.,» bile/£62k So gokks 3e3- CcCL 0:» N. prec‘l—w} Opch—cm“¢~gg M l/k?k? 4'0 0%, wOOoeCa/noa 0M4—wcrsL cup W\ new we eww» «we Phomalévxg woodland, 2+5 dew, NOH"P“°M‘S« Weds, Mai ch‘le—Lo?s \l?cr‘ecé‘s? “'Y‘CLWL/ up wallet; to (90070"?as—e. 5410‘45541‘6; wmxmm ow Webs”: I Page 8 of 30  0 Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses1 such as hotels, restaurants or tour guides, likely to be affected by an event. 0 indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control orvisual estimates. 0 Representative Survey: Information collected directly from individual visitors/ participants. A highly structured data collection tool, based on a defined random sample of participants and the results can be reliably projected to the entire population attending an event and includes margin of error . and confidence level. Informal Survey: information collected directly from individual visitors or participants in a nonrandom mannerthat is not representative of all visitors or participants Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance . because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividingthe square footage of the event area by the international building code allowance for persons (3 square feet). Certification lam an authorized agent of the organization/agency applying for funding. I understand that: I am proposing a tourism related service for 2026. If awarded, my organization intends to enter into a professional service agreement with the City of Woodland. Special Event Permit may apply. The City of Woodland (City) will only reimburse those costs actually incurred by my organization/agency and only after that service is rendered, paid for if provided by a third party, and a signed request for reimbursement form (or other form acceptable to the City) has been submitted to the City including copies of invoices and payment documentation. Except for events/festivals, the City may advance 50% of the award prior to the event. Funds must be expended within the calendar year, and requests must be submitted in the same calendar year. Reimbursement request must be submitted no laterthan December 15, 2026. Reporting requirements: Organizations funded for tourism promotion or tourism-related operations will provide annual written reports with their funding reimbursement requests. A final written report will be provided to the City. Organizations funded for individual events, festivals or activities funds will provide a written presentation 30 days after the event and to council nearthe end of the year. Actual data estimates in this application ill be required at the end of the year. Signature: i ( ii 04.. Title: 53 (~45; hicgjl‘ PrintName: pt?o?tw‘i gv'mpiba-rx Date: 317,39 Page 9 of 30  Attachment A Budget Worksheet Funding Sources List approximate amount and status of funding from all other sources you anticipate receiving or are requesting for the activities/events proposedt Amount Source Con?rmed (Yes or No) $10,000 Sponsors NO $15,000 Cowmz County Tourism NO “:93;ng Miami C4411 L‘I’F’C— w Expenses . . city Funding Other Funding ActIVIty TotalCost Total Request Requests ' Personnel Administration Marketing/Promotion $30000 $30,000 Travel Consultants Other(ldentlfy) $20,000 $20'000 Lease, utilitieans. Equip/Supplies T°tal $50,000.00 Page 10 of 30  DWR 2026 Budget Advertising Hot Summer Nights 15,000 Advertising Winterfest 5,000 Advertising Fundraising eventsNVelcome Center 10,000 Yearly Lease Civic Center if approved by council 12,000 Utilities, Insurance, Equipment, Supplies 8,000 $50,000 Page 11 of 30 Downtown Woodland Revitalization Statement of Accounts as of March 18, 2026, Submitted by Doanyelle Caceres, Treasurer General Account $ 6,299.97 Special Events 352,315.66 Page 12 of 30  HULDA KLAGERLILACGARDENS A NA 7/ONAL HISTORIC SITE PO BOX 828 115S. PEKINROAD WOODLAND, WA 98674 WWW.lilacgardenscom March 29, 2026 City of Woodland PO Box 9 Woodland, WA 98674 Re: Request for 2026 Lodging Tax funding Dear Lodging Tax Advisory Committee, of the 2026 Lodging The Hulda Klager Lilac Gardens is submitting a request for a portion be used for Tourism Tax (Hotel/ Motel) funds for the unclaimed $25,000, These funds will 2026 event America promotion, advertising and publicity. The HKLG is hosting a NEW - 19. 2026 at the gardens, We will use the tourism funds to 250 Fall Festival on September and in several publications advertise with local television media, radio, print ads, digital ads and websites, as well as a downtown street banner, Days of approximately 12,600+ In 2025 we had another year of great attendance at Lilac visitors in the 3 week period, plus more than 2,000 Visitors for the remainder of the year who society, other visitors visited the gardens. We had many volunteers, members of the HKLG and worldwide. We are and many children visit the gardens from all over the US, Canada reading from the Constitution, planning the America 250 Fall Festival and it will include a a chili cookoff, apple pie contest, Vendors, music, tours ofthe historic house and museum and of $2,000 from the 2026 more! We would like to respectfully ask for funding in the amount Event. Hotel Motel Tax to be used for Tourism Promotion for this NEW Please see our If you need anything further, please contact me at attached application above or my likloexevutivedirealoru ‘mailrom or Hulda Klager Lilac Gardens at the address phone at 360-608-0367, Sincerely, Mari E, Ripp Executive Director Attachments Page 13 of 30  City ofWoodland Lodging Tax Funding Request RCW 67.28.1816 Applications are Due by March 315‘, 2026 12:00PM Please note: Allinformation provided to the City of Woodland is considered public records. All application documents and attachments will be made available publicly. Organization Information Organization Name: Hulda Klager Lilac Gardens Funding Request Amount: $ 2,000 Federal Tax ID Number: 5143192908 Type of Organization: @ Public Agency Physical Address: 115 S. Pekin Road, Woodland, WA 98674 Mailing Address: PO Box 828, Woodland, WA 98674 Contact Name: Mari Rip? Contact Title: Executive Director . . . 360—608-0367cell; Contact Email: hleexeCUtlved'rem°r@gma'l«com Phone Number: 1360-2258996 Office Required Documentation Please submit the required information with your application. Missing information will result in an incomplete application and will not be reviewed. - A copy of your organization’s current Washington State registration from Secretary of State — Itemized budget foryour event/activity/program/facility (income and expenses) - Description and budget showing how you intend to use the amount requested from the City of Woodland. (Attachment A Budget Worksheet) - A copy of your organization's most recently adopted annual budget Activity Information 1. Eligible Activity: Check all that apply to this application X Tourism Promotion / Marketing X Operation of special event/festival designed to attract tourists Operation of a tourism related facility owned or operated by a non-profit (501 (c) 3 or 501 (c) 6) Operation and/or capital costs of a tourism related facility owned by a municipality 2. Please describe an overview of your tourism related activity, event, or service. The Hulda Klager Lilac Gardens will host the Fall America 250 Festival to promote the National event with an Americana theme. We willhave a reading of the Declaration of independence. We are planning a chili cookoff, an apple pie contest (made with WA apples. of coursel), vendors, music, etc. The historic Klager farmhouse and museum willalso be open for Visitors. This will bring visitors to the City and the greater Cowlilz County area who Willspend money in the community. 3. How do your proposed services promote and enhance tourism in Woodland? The busmesses, City, County and Lilac Gardens will bene?t from the visitors that come to the event and spend money. i earn about the history of the United States Constitution and the Hulda Klager Lilac Gardens, the City and the County. Visitors from all over keep asking for more days to see the National Historic site and inside of the historic house and musuem and this will acheive this. 4. Have you received lodging tax before? If yes, please describe the prior success of your activity or event in attracting tourists. This is a NEW event and we have not received prior funding for it. We are celebrating America's 250 and this Fall Festival will be a new community event in 2026 5. Who is your target market I where are they coming from? Our target market is visitors 50 miles away and farther, such as Washington, Oregon, plus city and county visitors. We are hoping to draw visitors from all over and we are partnering with other entities & non—profitsfor this family friendly held during a non-peak time. Page 14 of 30 6. Describe how you will promote your event or activity. social media and websites and on radio, We Willpromote the event by print ads in newspapers, digital andapproved. also have a banner designed and ready to print if funding is We with local Is your activity/event a partnership with other organizations? Describe the collaboration organizationsor businesses. represented re ional America 250 roup in Cowlitz County which is We are collarborating with our local hotels plus theas owlitz Co Historica Museum, Fair, CEDC, Daughters ofAmerican Revolu- by non-profits, city and county organizations such of Commerce, LV Public Library, Lower Columbia College, Mt. St. Helens, tion, Go 4th Committee, LongviewIKelsoChamber Planters Days, of American Revolution. Sons of Nonivay, Woodland orgranization. Parks 8. Rec, Port of Kalama, Silver Lake Resort, Sons Community Library and the State America 250 Woodland Historical Museum, Woodland Grange, Woodland Is this a ticketed event? No, it is free to the public to attend, What is the overall budget for this event/activity? $13,400 10. How will you fund this event/activity if not awarded the full amount? cut the budget and the advertising costs and methods. This would affect Ifthe funding is not received, we will have tosee or hear the advertising, resulting in less hotel stays and tourist the visitors / tourists that we would possibly dollars spent in the City and greater CowlitzCo. area. this event/activity? 11. What are your other funding sources for We have a grant from Cowlitz County Tourism In-Kindand cash match from Hulda Klager Lilac Society. State of Washington Requirements What method was used .to of Predicted . Provide impact estimates . due to the direct. result determine attendance in . Number your proposed tourism-relatedservrce: preVIous years? Direct Count WQQ— Enter the total number of people 11000 Indirect Count predicted to attend this activity, and select the Representative Survey method used to determine the attendance. X Informal Survey Structured Estimate Direct Count Enter the number of people 400 ___ Attendancej?i?il??— Indirect Count who traveled greater than 50 miles predicted to __ used __ Representative Survey attend this activity, and select the method to X- Informal Sun/ey determine attendance. Structured Estimate __ Enter the 100 __ Direct Count WWW — country Indirect Count number of people from outside the state and __ the __ Representative Sun/ey predicted to attend this activity, and select Informal Survey L method used to determine the attendance. _, Structured Estimate Enter the Direct Count Anendance?aiqjmmemjgbttodging— 175 activity and Indirect Count number of people predicted to attend this Representative Survey the method used pay for overnight lodging, and select InformalSurvey to determine the attendance. Structured Estimate Enter Direct Count WWW this activity without 825 __ __ Indirect Count the number of predicted to attend Representative Survey payingfor overnight lodging and select the method __ 1_ Informal Survey used to determine the attendance. Structured Estimate Page 15 of 30  ' QiLecLQQLLDI: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directlyfrom businesses, such as hotels, restaurants or tour guides, . likely to be affected by an event. lnd'LLecLCount:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd . control or visual estimates. WI Information collected directly from individualvisitors/ participants. A highly structured data collection tool, based on a defined random sample of participants and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. 0 mLQLmal?uuLey: Information collected directly from individualvisitors or participants in a nonrandom manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. ' W132: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Certification lam an authorized agent of the organization/agency applying for funding. i understand that: I am proposing a tourism related service for 2026. If awarded, my organization intends to enter into a professional service agreement with the City of Woodland. Special Event Permit may apply. The City of Woodland (City) will only reimburse those costs actually incurred by my organization/agency and only after that service is rendered, paid for if provided by a third party, and a signed request for reimbursement form (or other form acceptable to the City) has been submitted to the City including copies of invoices and payment documentation. Except for events/festivals, the City may advance 50% of the award prior to the event. Funds must be expended within the calendaryear, and requests must be submitted in the same calendar year. Reimbursement request must be submitted no laterthan December 15, 2026. Reporting requirements: Organizations funded fortourism promotion or tourism-related operations will provide annual written reports with their funding reimbursement requests. A final written report will be provided to the City. Organizations funded for individual events. festivals or activities funds will provide a written presentation 30 days after the event and to council nearthe end of the year. Actual data estimates in this application will be required at the end of the year. Signature: W (“W Title: Executive Director Print Name: Mari RiPP Date: 3/28/2026 Page 16 of 30  Attachment A Budget Worksheet Funding Sources Listapproximate amount and status of funding from all other sourcesyou anticipate receiving or are requesting for the activities/events proposed. Source Confirmed (Yes or No) Amount Cowlitz County Tourism Yes $2,000 City of Woodland Tourism Tax Pending $2,000 Hulda Klager Lilac Gardens Yes $4,000 cash match Hulda Klager Lilac Gardens Yes match $5,400 in—kind Total $13,400 Expenses City Funding Other Funding Total Activity Total Cost Request Requests $3,300 $3,300 Pers°““el ‘in—kind $3,300 Administration Market'"glp'°m°“°" $6,600 $3,600 $8,600 $2,000 Travel Consultants Other (Identify) $500 $500 Vendor/event supplies $500 $1,000 $1,000 Lilac themed items $1,000 Printing Design, website. “Advertising, Publicity, Signage. Displays, Promotion, T° tal $2,000 $11,400 $13,400 $13,400 Page 17 of 30 Grant Budget: City of Woodland America 250 Fall Festival - Es?matggixngnse; Total City Other 5 Total PersonneUinkind 3,300 3,300 3,300 *Marketing/Promo 8,600 2,000 6,600 8,600 Vendor/event supplies 500 500 500 Lilacthemed items 1,000 1,000 1,000 *Advenising, Publicity, Signage, Displays, Promo, Printing, Design, website Total 13,400 2,000 11,400 0 13,400 13,400 MW Cowlitz County Tourism 2,000 City of Woodland Tourism 2,000 HKLGcash match 4,000 HKLGin-kind match 5,400 13,400 Page 18 of 30 FINALBUDGETAPPROVED: Hulda Klager Lilac Gardens: Estimated Revenue: 2026 Sales $240,000.00 Donations 5 5,000.00 Membership dues $ 1,800.00 Grants 5 20,000.00 Admissions $ 60,000.00 Misc revenue $ 8,000.00 $ 335,800.00 Estimated 2026 Elm Personnel $ 110,200.00 Admin/Misc $ 13,500.00 Marketing/Promotion $ 27,0000!) ’granl portion only Contracts 3 4,000.00 Operating expense 5 158,400.00 Ending fund balance $ 22,700.00 $ 335,800.00 Page 19 of 30  WASHINGTON Filed Secretary of State Corporations &Charities Division State of Washington Date Filed: 02/27/2026 Effective Date: 02/27/2026 UBI #: 601 156106 Annual Report BUSINESS INFORMATION Business Name: HULDA KLAGER LILAC GARDENS UB1 Number: 601 156 106 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Of?ce Street Address: 115 S PEKIN RI), WOODLAND, WA, 98674—9532,UNITED STATES Principal Of?ce Mailing Address: PO BOX 828, PO BOX 828, WOODLAND, WA, 98674-0801, UNITED STATES Expiration Date: 02/28/2027 Jurisdiction: UNITED STATES, WASHINGTON Formation/Registration Date: 02/09/1 976 Period of Duration: PERPETUAL Inactive Date: Nature of Business: CHARITABLE, NONPROFIT HISTORICAL, LILAC GARDENS NONPROFIT GROSS REVENUE CERTIFICATION Per R(‘\’\’ 24.03AV960does the Nonpro?t certify that its total gross revenue in the most recent ?scal year was less than $500,000? — Yes NONPROFIT CORPORATIONS EIN Nonpro?t EIN: 51—0192908 REGISTERED AGENT RCW 23.951410 Registered Agent Name Street Address Mailing Address This document IX 8 public record. For more information visit u \\ u s05.“ d.gi‘\,’cnmurmion< Wm 0mm. w:”15012700175451 . 1 Received Date: 02/27/2026 Amount Received: mm Page 20 of 30  PO BOX 828, WOODLAND, WA, 98674-0801, HULDA KLAGER LILAC 115 S PEKIN RD, WOODLAND. WA, 9867479532, UNITED STATES UNITED STATES GARDENS PRINCIPALOFFICE Phone: 3602258996 Email: HKLGEXECUTIVEDIRECTOR@GMA.IL.COM Street Address: 115 S PEKIN RD, WOODLAND, WA, 98674—9532, USA Mailing Address: 98674-0801, USA PO BOX 828, PO BOX 828, WOODLAND, WA, GOVERNORS Entity Name First Name Last Name Title Type MARI RIP? GOVERNOR INDIVIDUAL LORI COMSTOCK GOVERNOR INDIVIDUAL JUDY CARD GOVERNOR INDIVIDUAL LORI CASH GOVERNOR INDIVIDUAL NATUREOF BUSINESS - CHARITABLE - NONPROFITHISTORICAL, LILAC GARDENS NONPROFITCORPORATION REPORTINGCHANGES FOR THE CHARITABLE of reporting as outlined in W? - Yes Does the Nonpro?t Corporation meet exemptions PUBLIC BENEFITNONPROFIT CORPORATION to maintain its Public Bene?t designation? Does the Nonpro?t Corporation still meet the requirements - Yes Bene?t Designation? Does the Nonpro?t Corporation still elect to have the Public — Yes INTEREST CONTROLLING improvements? Washington, such as land or buildings, including leasehold 1. Does this entity own (hold title) real property in Yes ?nancialinterest in the entity? least I6-2/3 percent of the ownership, stock, or other - 2, In the past 12 months, has there been a transfer of at No ownership, stock, or other transfer of controlling interest (50 percent or greater) of the — a. If "Yes", in the past 36 months, has there been a ?nancialinterest in the entity? No- with the Department of Revenue? a controlling interest transfer return been filed 3. If you answered "Yes" to question2a, has Nu- and 2a. form if you answered é€myesa€ to questions I You mllst submit a Controlling Interest Transfer Retum to penalty provisionsof RCW 82 45220. Failure to report a Controlling Interest Transfer is subject Work Order ‘3: 2026022700I7545! I > visit on “.30: nagtw/Corpnmuuns Received Date: 02/27/2026 This document is a public record. For more information Amount Recelvzd: $10.00 Page 21 of 30  REE], For more information on Controlling Interest, visrt \vwwdoxxwagm RETURNADDRESSFOR THIS FILING Attention: MARl RIPP Email: HKLGEXECUTIVEDIRECTOR®GMAIL.COM Address: PO BOX 828, WOODLAND, WA, 98674, USA DOCUMENTS UPLOADADDITIONAL Do you have additionaldocuments to upload? N0 - EMAILOPT-IN acknowledge that By checking this box, I hereby up! into receiving all noti?cations from the Secretary of State for this entity via email only. I I will nu longer receive paper noti?cations. PERSON AUTHORIZED g I am an authorizedperson. Person Type: ENTITY F'u'slName: MARI Last Name: RIPP Entity Name: HULDA [GAGER LILAC GARDENS TitIe: EXECUTIVE DIRECTOR E This document is hereby executed under penalty of law and is to the best of my knowledge, true and correct. Work Order :4; 20250227001754511 . m gm mmPUraHMS This dneumcm is a public record. For more informatmn visit Received Date: 02/27/2026 \m t W Amount Received: $20410 Page 22 of 30  City of Woodland Lodging Tax Funding Request & Id By Applications RCW 67.28.1816 are Due by March 31“,202612:00PM 30/420 Qg~ Please note: All information provided to the City of Woodland is considered public records. All application 63L documents and attachments will be made available publicly. Organization Information _ Wand (and a Organization Name: A] R2.r; l of En r/ L6m cat 6‘ mos}; Funding Request Amount: $ 6000 FederalTax ID Number: (i?! {ta Li95"] 5 Type of Organization: @ Public Agency Physical Address: ALAn a. Mailing Address: p. {2 HQ>_<I3; i41 agdlan 5i WAN M74 \ \I /h'\ : 9 Pits; Contact Name: balm“ Contact Title: g!and: i Contact Email: 3‘":a, é?i EEG )5 S“ Q fjgbggt(and P Phone Number:§31:0 ZgAQgE—t 32,45é Required Documentation Please submitthe required information with your application, Missing information will result in an incomplete application and will not be reviewed. - A copy of your organization’s current Washington State registration from Secretary of State — itemized budget for your event/activity/program/facility (income and expenses) — Description and budget showing how you intend to use the amount requested from the City ofWoodland. (Attachment A Budget Worksheet) - A copy of your organization‘s most recently adopted annual budget Activity Information 1. Eligible Activity: Check all that apply to this application Tourism Promotion / Marketing é Operation of special event/festival designed to attract tourists Operation of a tourism related facility owned or operated by a non-profit (501(c) 3 or 501 (c) 6) Operation and/or capital costs of a tourism related facility owned by a municipality 2. Please describe an overview of yourtourism related activity, event, or service. \Veoe m‘i‘i‘achedad (Jumbo/h 3. How do your proposed services promote and enhance tourism in Woodland? \YQQQ‘i’i‘?och?d adclcnci m 4. Have you received lodging tax before? if yes, please describe the prior success of your activity or event in attracting tourists. No 5. Who is your target market/ where are they coming from? Salt cut-'faochedand on down Page 23 of 30  6. Describe how you will promote your event or activity. ‘ Gee Mashed mddmdm. 7. Is your activity/event a partnership with other organizations? Describe the collaboration with local organizations or businesses. Sate ari+q,oh¢d add an <1.own 8. Is this a ticketed event? N5 9. What is the overall budget for this event/activity? (Zi ma?a, Salt/€665) %Melts“ 9 WEILG WGo dlc'and Ham 9+0 Market nggi?wz€13am w in Feed 10. How dfhlggvgitlactivity ini/y’o‘u‘!’1 amour? . if not awarded the full b 00 Spambr?qlp's] EVchk'thtedo‘i‘s! W556 Fla, (is . 11 What are your othertunding sources for this event/activity? Elféhf Range-ix, Spomongtpps} W5 136-Funds. ' '3? gsatenfiw‘as?rngionhgquirements,”' ' ' ‘ 1 What was used?) Provide impact estimates due to the direct result of . . m.eth°d Predicted determme attendance In your proposed tourlsm—related servrce: Number . prevrous years? QLeLaLlAILendance— Enter the total number of peopleTI Direct Count , predicted to attend this activity, and select the W44M “5‘90 ‘ Indirect Count method used to determine the attendance. C(3SP30 0 Representative Survey 35 F, Z lnformalSurvey 2250 Structured Estimate . _ Attendancejoimiles— Enter the number of people Direct Count who traveled greater than 50 miles predicted to H L’ '56 W‘ Indirect Count attend this activity, and select the method used to C 6-3 5’0 Representative Survey ,— determine attendance. 35 g ._ 50 ?lnformal Survey Structured Estimate WWW— Enter the _ Direct Count number of people from outside the state and country WHM}; 0'0 Indirect Count predicted to attend this activity, and select the method used to determine the attendance. G S ,, l 50 C Representative Survey t Informal Survey , ,, ,, ,, ,,, 6 ‘J'S (=- I OO __ Structured Estimate ’_ WWW“— Enter the Direct Count number of people predicted to attend this activity and M" 5’0 WH Indirect Count pay for overnight lodging, and select the method used (:78. .6— a Representative Survey to determine the attendance. 58 F.’ 1; g t Informal Survey ‘ Structured Estimate Wm Enter the number of predicted to attend this activity without '15 6 0 ‘1 WM Direct Count Indirect Count payingfor overnight lodging and select the method 06; r‘ 30 U Representative Survey 7 , used to determine the attendance. K Informal Survey SS F lg Structured ”a? Estimate _L Page 24 of 30  Lodging Tax Fund Request Addendum from Woodland Senior Enrichment Group 2. Please describe an overview of your tourism related activity, event, or service. Our request covers three different events. The Woodland Hometown Market (request $3000) will be an upscale event featuring only hand-crafted items, food vendors and live musical entertainment. It willbe held at the Hulda Klager LilacGardens. in addition to the market.visitors willbe able to stroll the gardens at a time when they are not usually open to the public. Admission will be free. We believe this event has the potential to be a large—scaleregional event. The Woodland Citywide Garage Sale (request $1000) marks the return of a local favorite for both sellers and .bargain hunters. Last year our Group brought back the popular Strawberry Shortcake Feed to the Thursday night Planters Days Program. This year we plan to increase attendance by beginning earlier in the evening and adding live musical entertainment. (request $1000) 3. How do your proposed services promote and enhance tourism in Woodland? The Hulda Klager Lilac Gardens is already known throughout the region for its beauty and relaxing atmosphere. It traditionally draws an older demographic with buying power and we believe that visitors will plan to spend the day at our market and in the community. Promotion and marketing are critical factors at public markets so the event can build its reputation by having both a good assortment of vendors and goods for sale and large attendance. By its nature, the Citywide Garage Sale willfeature people of all ages traveling extensively throughout the Woodland area with money in their pockets and the intention to spend it. We are sponsoring this as a community service, to promote Woodland and raise awareness about our Group. Planters Days, the oldest continuous community celebration in the State of Washington already has a regional draw as well. Thursday night has traditionally had low attendance up until the Fireworks Display time around 10pm. The Fireworks draw people of all ages. particularly young families who need to be entertained and fed. By starting live musical entertainment earlier in the evening along with Strawberry Shortcake and the Queens Coronation we feel we can increase attendance and activity signi?cantly for the entire evening. The more time visitors are given good reason to visit and remain in Woodland, the more money they willspend on goods. services and activities while here. All three activities will be held on days when local businesses are open. We willwork with the Chamber of Commerce so those businesses can plan cross promotions to draw those tourist dollars. Page 25 of 30 5. Who is your target market I where are they coming from? In thisinitialyear we believe that our target market for all three events is Cowlitz and Clark counties. Overnight stays are most likely due to the Hometown Market and will grow as does the event. Regardless, we anticipate that visitors will take advantage of other goods and services available at local merchants while in the community. 6. Describe how you will promote your event or activity. Allwill be promoted with a healthy mix of print newspaper ads, digital ads in on-line newspapers, social media posts and ads and local signage. 7. Is your activity/event a partnership with other organizations? Describe the collaboration with local organizations or businesses. The Lilac Gardens is hosting a visit from The Garden Conservancy the same day as our market. We plan to do some joint advertising with the Gardens to reach a larger audience for our advertising dollar for both groups. _ The Planters Days of?cial Schedule of Events willlist our Thursday evening entertainment and Strawberry Shortcake Feed. Page 26 of 30  0 QiLectCount: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directlyfrom businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. a 0 mditcct?cunt: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. 0 WW: Information collected directly from individual visitors] participants. A highly structured data collection tool, based on a defined random sample of participants and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. - Wm: information collected directly from individual visitors or participants in a nonrandom manner that is not representative of all visitors or participants. lnforrnal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. 0 W?stimate: Estimate produced by computing known information related to the event or location. For ekample,onejurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). 1,. I am an agent the authorized of organization/agency; applyingfunding. for I understand that: i am proposing a tourism related sen/ice for 2026. If awarded, my organization intends to enter into a professional service agreement with the City of Woodland. Special Event Permit may apply. The City of Woodland (City) wiu only reimburse those costs actually incurred by my organization/agency and only after that service is rendered, paid for if provided bya third party, and a signed requestfor reimbursement form (or other form acceptable to the City) has been submitted to the City including copies of invoices and payment documentation. Except for events/festivals.the City may advance 50% of the award prior to the event. Funds must be expended within the calendaryear, and requests must be submitted in the same calendar year. Reimbursement request must be submitted no later than December 15, 2026. Reporting requirements: Organizations funded for tourism promotion or tourism—related operations will provide annual written reports with their funding reimbursement requests. A ?nal written report will be provided to the City. Organizations funded for individual events, festivals or activities funds will provide a written presentation 30 days after the event and to council near the end of the year. Actual data estimates in this application will be required at the end of the year. Signature: W U7m Title: ?rm 2 AI: Print Name: L — Sniff Date: ' (.3‘60“c2é Page 27 of 30  Attachment A Budget Worksheet 7‘ Funding Sources List approximate amount and status of funding from all other sources you anticipate receiving or are requesting for the activities/events proposed. Amount 5 '00 O f Source 3P0nS' o FSL; (35 l ' jr Con?rmed (Yes or No) No CCiEx’a‘beQ l F 6mg": Personnel my mom 0mm": L m. -é—- 5 _9' _9_ Administration ‘9‘ .13 l '6” 1 —Q—- Marketing/Promotlon 1 5.005 LflSO :75?) $06 6 Travel Q ‘9’ ‘9‘ _6__ I F Consultams J ,9_ —-Q— '19- I 9_ “E?"“mug I 07 5 45—. i 079 1075’ F???wnmaud'l' 30 Van we, Baird (5‘00 ‘5 '75 (3 —e- ‘ l 75.0 a0 0 I 35'0 0 9, O O J [ “‘3‘ 7775‘ "$7900 [ £1775 7775 Page 28 of 30  Secretary ofState I, STEVE R. HOBBS, Secretary of State of the State of Washington and custodian of its seal, hereby issue this ARTICLES OF INCORPORATION to SENIOR ENRICHMENT GROUP A WA NONPROFIT CORPORATION, effective on the date indicated below. E?'ective Date: 08/ 133024 UBI Number: 605 594 077 Given under my hand and the Seal of the State of Washington at Olympia, the State Capital ??/M/b Steve R. Hobbs. Secretary of State Date Issued: 08/13/2024 Page 29 of 30  Sonia: EnlistmentGnup Budget vs. Actual January W Doe-m 208 2°23 w IBII‘III.‘ J." 1‘ — _lilllllci _F03 1' woo woo woo m 2315 ms mo 683 5317 904 mo 2700 woo woo 500 500 89 ‘11 75 75 V0 anon-rum 100 M~mem zsoo 2B? 2313 265 zoom zoo :oo ‘5 254 we zoo zoo 150 as 667 69 596 soo soo mo 61 1139 1139 woo 36 um 51 1127 so 106 so mo 1200 moo 304 mid! Page 30 of 30