Salary Commission Meeting

AGENDA Salary Commission Meeting 6:00 PM - Monday, July 24, 2023 200 East Scott Avenue - Woodland, Washington Page I. CALL TO ORDER II. ROLL CALL III. CITIZEN COMMUNICATIONS IV. NEW BUSINESS A. Elect a Chairperson 2 Item-23-0103 Supporting Packet - Pdf B. Review Salary Commission Duties and Process 3-7 Item-23-0104 Supporting Packet - Pdf C. Review Current Elected Official Compensation and Compensation of 8 - 13 Elected Officials in Other Jurisdictions Item-23-0105 Supporting Packet - Pdf V. END MEETING Topic: Salary Commission Meeting Time: Jul 24, 2023 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://zoom.us/j/97531906076?pwd=SDRBZDg0ejlTZ1YxV2hBbmpud1g3QT09 Meeting ID: 975 3190 6076 Passcode: 305901 Dial by your location • +1 253 205 0468 US • +1 253 215 8782 US (Tacoma) • +1 346 248 7799 US (Houston) • +1 669 444 9171 US Find your local number: https://zoom.us/u/asd7rxbGM Page 1 of 13 Agenda Item Report Meeting Date: Salary Commission Meeting - 24 Jul 2023 Department: Administration Staff Contact: Peter Boyce, City Administrator Subject: Elect a Chairperson Summary Statement: The chairperson of the committee will run the meetings for the Salary Commission. Staff requests that the Salary Commission nominate and vote for a chairperson. Financial Impact: Cost of Item: $0 Amount Budgeted: $0 Bars Code description: Unexpended Balance: $0 Page 2 of 13 Agenda Item Report Meeting Date: Salary Commission Meeting - 24 Jul 2023 Department: Administration Staff Contact: Peter Boyce, City Administrator Subject: Review Salary Commission Duties and Process Summary Statement: Ordinance 1372 sets the salary commission duties and process. Staff recommends a discussion to ensure commission members understand the requirements of the ordinance. Financial Impact: Cost of Item: $0 Amount Budgeted: $0 Bars Code description: Unexpended Balance: $0 Attachments: Ord 1372-Establishing Salary Commission Page 3 of 13  ORDINANCE N0._1372 AN ORDINANCE OF THE CITY OF WOODLAND, WASHINGTON ESTABLISHING A SALARY COMMISSION WHEREAS, the Revised Code of Washington (RCW) 35.21.015 authorizes council to establish a salary commission; and WHEREAS, the RCW 35.21.015 provides for the duties and responsibilities of salary commission members; and WHEREAS, the setting of salaries for elected officials should be transparent, open and accountable to the electorate; and WHEREAS, the City recognizes the need for equitable, adequate and fair compensation for those working for the benefit of the citizens. NOW THEREFORE, the City Council of the City of Woodland, Wa shington does hereby ordain as follows with the creation of a new chapter until Title 2, Administration and Personnel. SECTION 1. Chapter 2.84- SALARY COMMISSION 2.84.010 Membership, appointment, compensation, term. (1) There is created a salary commission for the city of Woodland. The commission shall consist offive members who are residents and registered voters of the city, to be appointed by the mayor with the approval of the city council. (2) A member of the commis sion shall serve for a four-year term without compensation. The initial membership shall be appointed for staggered terms with one member serving a two-year term, two members serving three-year terms and two members serving four-year terms. (3) No member of the commission shall be appointed for more than two terms. (4) A member of the commission shall not be an officer, official, or employee of the city or an immediate family member of an officer, official, or employee of the city. For purposes of th is section, "immediate family member" means the parents, spouse, siblings, children, or dependent relatives of an officer, official, or employee oft he city, whether or not living in the household of the officer, official, or employee. 2.84.020 Definitions. (1) "Salary" or "salaries," as used in this chapter, means a total cost of compensation provided to any elected official, specifically including any fixed compensation paid periodically for work or services and the total cost of any benefits provided. (2) This definition expressly excludes any expenses paid or reimbursed on behalf of any elected official in compliance with city council policy and procedure for travel and business expense reimbursements. 2.84.030 Vacancies. In the event of a vacancy in office of commissioner, the mayor shall appoint, subject to approval ofthe city council, a person to serve the unexpired portion of the term of the expired position. Page 4 of 13 2.84.040 Removal. Commission members may only be removed during their terms of office for cause of incapacity, incompetency, neglect of duty, malfeasance in office, or for a disqualifying change in residence or voter status. 2.84.050 Duties. (1) The commission shall have the duty to review the salaries paid by the city to each elected city official. If after such review the commission determines that the salary paid to any elected city official should be increased or decreased, the commission shall file a written salary schedule with the city clerk indicating the increase or decrease in salary. (2) Any increase or decrease in salary established by the commission shall become effective and incorporated in the city budget without further action of the city council or the commission. (3) New salaries shall be timed to be effective simultaneously and equally to all city council members. The commission shall file its salaries for elected city officials no later than September 1. The commission shall file subsequent schedules on a bi-yearly basis following the effective date of the ordinance codified in this subsection. Each schedule shall be prepared in a form approved by the city attorney. The signature of the commission chair shall be affixed to each schedule submitted to the city clerk. The commission chair shall certify in writing that the schedule has been adopted in compliance with: (a) the rules and procedures, if any, of the commission; (b) the provisions of this chapter; and (c) other applicable laws including the State Constitution. (4) The decision to raise or lower salaries shall be by the decision ofthe majority of the commission. (5) Salary increases established by the commission shall be effective as to all city-elected officials regardless oftheir terms of office and shall be_effective_January 1st ofthe_adopted budget. (6) Salary decreases established by the commission shall become effective as to an incumbent city- elected official at the commencement oftheir next subsequent term of office. 2.84.060 Meetings, operations and expenses. The meetings and operations of the commission shall be conducted as follows: (1) All meetings, actions, and business of the salary commission shall be subject to the Open Public Meetings Act, Chapter 42.30 RCW, and the Public Records Act. Prior to filing of any salary schedule : (a) The commission shall first develop a proposed schedule; then (b) Publish notices in the same manner as the city council agendas; and (c) Hold at least one public meeting to accept public comments thereon, within one month immediately proceeding the filing of the salary schedule. (2) Operations. Except as provided hereinafter, the salary commission shall be solely responsible for its own organization, operation and action, and shall receive the fullest cooperation of all elected and appointed city officials and employees, departments and agencies of the City of Woodland. Staff support shall be provided as determined in the city budget and by the city manager. The members of the commission shall select a chair from among their number. Page 5 of 13 2.84.070 Referendum. Any salary increase or decrease established by the commission pursuant to this chapter shall be subject to referendum petition by the voters of the city, in the same manner as a city ordinance, by filing of a referendum petition with the city clerk within 30 days after filing of a salary schedule by the commission. In the event of filing of a valid referendum petition, the salary increase or decrease shall not go into effect until approved by a vote of the people. Referendum measures under this section shall be submitted to the voters of the city at the next following general or municipal election occurring 30 days or more after a petition is filed, and shall otherwise be governed by the provision of the State Constitution and the laws generally applicable to referendum measures. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance . Section 3. Regulatory Conflicts. All other Ordinances and parts of other Ordinances inconsistent or conflicting with any part of this Ordinance are hereby repealed to the extent of the inconsistency or conflict. Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary clerical corrections to this ordinance including, but not limited to, the correction of scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. Effective date. This ordinance shall be in full force and effective thirty (30) days from the passage and published in accordance with law. ADOPTED IN OPEN MEETING OF THE CITY COUNCIL OF THE CITY OF WOODLAND, WASHINGTON THIS 5th DAY OF JULY, 2016 . ...., a miam A. Finn, Mayor Attested to by: ' . /f~~ ' '-..l.-£-v It Page 6 of 13 Page 7 of 13  Agenda Item Report Meeting Date: Salary Commission Meeting - 24 Jul 2023 Department: Administration Staff Contact: Peter Boyce, City Administrator Subject: Review Current Elected Official Compensation and Compensation of Elected Officials in Other Jurisdictions Summary Statement: Staff is providing the current information regarding elected official compensation. Staff requests the commission review and discuss Woodland elected official compensation. Financial Impact: Cost of Item: $0 Amount Budgeted: $0 Bars Code description: Unexpended Balance: $0 Attachments: Decision 2017-01_Salary Commission report_7-19-2023_13-28-54out report_7-20-2023_14-9-51out Page 8 of 13  CITY OF WOODLAND, WASHINGTON SALARY COMMISSION DECISION NO. 2017-01 A SALARY SCHEDULE FOR ELECTED OFFICIALS WHEREAS, The Salary Commission of the City of Woodland held a public hearing on November 3, 2017 and accepted public input; WHEREAS, The Salary Commission at its meeting of November 17, 2017 adopted a salary schedule for elected officials. NOW, THEREFORE, THE SALARY COMMISSION OF THE CITY OF WOODLAND, WASHINGTON, HAS SET CITY OF WOODLAND ELECTED OFFICIAL SALARIES BY A MAJORITY VOTE AS FOLLOWS: Section 1 2 o City Council: o Base pay of $150 per month plus; o $50 per attendance at a City Council meeting with a maximum of four (4) meetings per month plus; 0 $25 per attendance at a city membership meeting with a maximum of two (2) meetings per month, - The Salary Commission defines the membership meeting as a meeting in which the City Councilor is representing the City of Woodland and voting on issues that come before the group. Examples include Association of Washington Cities meetings or Cowlitz-Wahkiakum Councii of Governments meetings. The Commission also includes speaking engagements where the City Councilor is listed on an agenda as a speaker for a meeting. - Mayor: o $1 ,00O/month Section 2: The Commission Chairperson certifies that the above salary schedule has been adopted in compliance with the rules and procedures of the Salary Commission, the provisions of Chapter 2.84 of the Woodland Municipal Code and other applicable laws including the State Constitution. Page 9 of 13 ADOPTED this 17‘“day of November, 2017. cm OF WOODLAND, WASHINGTON Approved: €%Lr\cJv2< \/“M/‘*’>( a?airperson Cindy Varley, " Peter J. B6yce,City A min" trator Page 10 of 13  Mayor/Councilmember Slaries Near Woodland FY 2022 # Organization Population Benchmark position Your job title Compensation 1 City of Longview 37,780 Mayor Mayor $1,560/month 2 City of La Center 3,835 Mayor Mayor $700/month plus $50/meeting 3 City of Battle Ground 21,780 Mayor Mayor $1,100/month 4 City of Woodland 6,575 Mayor Mayor $1,000/month 5 City of Camas 27,250 Mayor Mayor $2,750/month 6 City of Kalama 3,065 Mayor Mayor $700/month 7 City of Ridgefield 13,640 Mayor Mayor $1,200/month 8 City of Kelso 12,720 Mayor Mayor $1,000/month 9 City of Castle Rock 2,445 Mayor Mayor $400/month 10 City of Longview 37,780 Councilmember Councilmember $1010/month 11 City of La Center 3,835 Councilmember Council Member $200/month plus $50/meeting 12 City of Battle Ground 21,780 Councilmember Council member $900/month 13 City of Woodland 6,575 Councilmember Councilmember $150/month, plus $50/meeting 14 City of Camas 27,250 Councilmember Councilmember $1000/month 15 City of Kalama 3,065 Councilmember Councilmember $100/meeting, max 2 meetings per month 16 City of Ridgefield 13,640 Councilmember Councilor 600/month 17 City of Kelso 12,720 Councilmember Councilman $500/month 18 City of Castle Rock 2,445 Councilmember Councilmember $200/month Page 11 of 13  Mayor/Councilmember Salaries Population 4,000 to 8,000 FY2022 # Organization Population Benchmark position Your job title Compensation 1 City of Buckley 5,315.00 Mayor Mayor $500/month 2 City of Fircrest 7,215.00 Mayor Mayor $147.75/month plus $150/meeting or $50/special meeting 3 City of Wapato 4,615.00 Mayor Mayor $1,000/month 4 City of Sultan 6,260.00 Mayor Mayor $1,500/month plus $500/extra meeting 5 City of Quincy 7,830.00 Mayor Mayor $1,350/month 6 City of Omak 4,950.00 Mayor Mayor $1,300/month 7 City of Chehalis 7,365.00 Mayor Mayor $150/month 8 City of Moxee 4,665.00 Mayor Mayor $600/month 9 City of Granite Falls 4,705.00 Mayor Mayor $100/month 10 City of Woodland 6,575.00 Mayor Mayor $1,000/month 11 City of Blaine 6,130.00 Mayor Mayor $250/meeting, maximum $500/month 12 City of North Bend 7,915.00 Mayor Mayor $3,000/month + $50/local meetings, $75/regional meetings 13 City of Deer Park 4,670.00 Mayor Mayor $2,500/month 14 Town of Steilacoom 6,790.00 Mayor Mayor $750/month 15 City of Ocean Shores 7,160.00 Mayor Mayor $1,000/month 16 City of Pacific 7,270.00 Mayor Mayor $750/month 17 City of Prosser 6,195.00 Mayor Mayor $743/month 18 City of Black Diamond 6,145.00 Mayor Mayor $1,000/month 19 City of Chelan 4,390.00 Mayor Mayor $1,680/month plus $25/meeting 20 City of Clarkston 7,215.00 Mayor Mayor $600/month 21 City of Brier 6,590.00 Mayor Mayor $1,000/month plus $50/meeting 22 City of Montesano 4,150.00 Mayor Mayor $550/month 23 City of Colville 4,900.00 Mayor Mayor $1,000/month 24 City of Connell 4,840.00 Mayor Mayor $1500/month 25 City of Buckley 5,315.00 Councilmember Council Members $250/month 26 City of Fircrest 7,215.00 Councilmember Councilmember $147.75/month plus $100/meeting or $50/special meeting 27 City of Wapato 4,615.00 Councilmember Council Member $50/month 28 City of Sultan 6,260.00 Councilmember Council member $300/month plus $50/meeting 29 City of Quincy 7,830.00 Councilmember Councilmembers $575/month 30 City of Union Gap 6,640.00 Councilmember Council Member $600/month 31 City of Omak 4,950.00 Councilmember Councilmember $200/meeting 32 City of Chehalis 7,365.00 Councilmember Council member $100/month 33 City of Moxee 4,665.00 Councilmember City Council $250/month Page 12 of 13 1  Mayor/Councilmember Salaries Population 4,000 to 8,000 FY2022 # Organization Population Benchmark position Your job title Compensation 34 City of Granite Falls 4,705.00 Councilmember City Councilmember $100/month 35 City of Woodland 6,575.00 Councilmember Councilmember $150/month, plus $50/meeting 36 City of Blaine 6,130.00 Councilmember Councilmember $150/meeting, maximum $300/month 37 City of North Bend 7,915.00 Councilmember City Councilmember $500/month + $50/local meetings, $75/regional meetings (up to 6/month) 38 City of Deer Park 4,670.00 Councilmember Councilmembers $400/month 39 Town of Steilacoom 6,790.00 Councilmember Councilmember $300/month 40 City of Ocean Shores 7,160.00 Councilmember Councilmember $350/month 41 City of Pacific 7,270.00 Councilmember Councilmember $200/month 42 City of Prosser 6,195.00 Councilmember Council Member $345/month 43 City of Black Diamond 6,145.00 Councilmember Councilmember $160/month 44 City of Chelan 4,390.00 Councilmember Councilmember $400/month plus $50/meeting 45 City of Clarkston 7,215.00 Councilmember Councilmember $250/month 46 City of Brier 6,590.00 Councilmember Councilmember $200/month plus $50/meeting attended 47 City of Montesano 4,150.00 Councilmember Council Members $200/month 48 City of Colville 4,900.00 Councilmember Councilmember $50/meeting 49 City of Connell 4,840.00 Councilmember City Council member $300/month Page 13 of 13 2