Library Advisory Board Regular Meeting

toa, a 05 lor Library Advisory Board y OF WYLIE Minutes Virtual Meeting January 11, 2021 7: 00 p. m. Virtual Meeting via Zoom Link: https:// us02web. zoom. us/ j/ 82028586655 CALL TO ORDER Announce the presence of a Quorum, Board Chair, Janice Borland called the meeting to order at 7: 03pm. The following Library Board members were present: Juan M. Azcarate III, Arthur Borgemenke, Janice Borland, Irene Chavira, Rosalynn Davis, Toshia Kimball, Carla McCullough, Ofilia Barrera, Board Liaison. There were no absences. CITIZENS COMMENTS ON NON- AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address, Board requests that comments he limited to three ( 3) minutes, In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the November 9th, 2020 Library Board Meeting. Board Action., The Library Board Minutes of Monday, November 9th, 2020, had the date for previous minutes incorrect. Ofilia Barrera to make the corrections. Arthur Borgemenk made a motion to approve the minutes once corrections were made Juan Azcarte III 2nd the motion, all approve REGULAR AGENDA- DISCUSSION ITEMS 1, Considered and discussed new wording for Meeting Room Policy. Ofilia Barrera informed the board that the attorney for the City of Wylie requested that the terms rally" and " forum" be defined, to avoid a challenge. Board suggested to remove the word forum and define rally as " making a political protest or showing support for a cause" 4 Ofilia Barrera to confirm what the city ordinance has on their policy in regards to political events Minutes January Ilth, 2021 Library Advisory Board Page 1  Once policy io updated Ofi| io DuneruwiU send kto the attorney for the City o[ Wylie for approval, and will try to present the board the final copy at February' s meeting. 2. Discussed Staffing Changes Ofi\ iu 8arrera informed the board that Tracey Tillman, Library Administrative Assistant left the end of November. She was replaced hyYvonne Burhcrini, whose first day was today, January tb. Bohon, the Youth Services Librarian also retired in December and was replaced by Andrea Tyler Library currently has | vacancy but iuwaiting for approval to change the position from unbc\ vor to u library technician in order to keep the drive through window open later hours. Request for approval from the City Council can bu made inMarch, O8| iuBarreca suggested tm the board that during the virtual meetings having one staff member attended to meet and talk with the board. w All board members agreed. 3. Discussed Annual Statistics Library usage has steadily inor000cd. The o\ ute from December show at just 5% less that) what it was bnd` ce the pandemic, This month is showing that we should be at the xunoc | cvu| or close to the nurnhcm from this time last year. Janice Borland inquired uotm why the check in and check, out numbers would he different. Ofilia Barrera stated it was due to a patron being able to extend the due date twice, which would show the numbers for check in during udifferent month, The drive through window saw over 4, 40O people from May ' September Trying to keep it open later, tn accommodate people who get out of work. This io why we want to upgrade the open position. 4. Spring and Summer Programs Ofi| iu Burrcraornui| edu copy o[^^/\ Day inthe Life nfA Book" tn the board for review The video will be presented tothe City Council this nnon\ b Spring programs will remain virtual due to the rise in numbers o[ Covid Merdngroonnv*/ i\| also remained closed Summer programs are still fluid, hoping to have in person events but plans are being made to accommodate the switch to virtual. keurvcywusoug8emtedtoGodou1i[ pcop| eurcoornfbrtublevvitbiopomnnevcntm. 5. Closing Request that Yvonne Bucberioi attend the next meeting 3 months of board meeting minutes need toho printed and signed byJanice Borland, who will stop by when they are ready, ADJOURNMENT Meeting adjourned p17: 45pnn. lL Jumi K w m, Chair iM6nutrsJunuory | | U, 2021 Library Advisory Board Page