Library Advisory Board Regular Meeting

v Library Advisory Board WYLIE Minutes Virtual Meeting February 8th, 2021 — 7: 00 p. m. Virtual Meeting via Zoom Link: https:// us02web. zoom. us/ j/ 82028586655 CALL TO ORDER Announce the presence ofa Quorum. Board Chair, Janice Borland called the meeting to order at 7: 07pm. The following Library Board members were present: Juan M. Azcarate III, Arthur Borgemenke, Janice Borland, Rosalynn Davis, Toshia Kimball, Carla McCullough, Ofilia Barrera, Board Liaison. Irene Chavira was absent. CITIZENS COMMENTS ON NON- AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address, Board requests that comments he limited to three( 3) minutes, In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. BUSINESS ITEMS I. Consider and act upon approval of the Minutes of the January I Ith, 2021 Library Board Meeting. Board Action: The Library Board Minutes of Monday, January Ilth, 2021, needed no corrections. Rosalynn Davis made a motion to approve the minutes Carla McCullough 2nd the motion, all approved REGULAR AGENDA - DISCUSSION ITEMS 1. Update on Meeting Room Policy. Ofilia Barrera informed the board that she received the reviewed copy of the room policy from the City Attorney at 4: 30 on Friday February 5th with no comments for corrections. Ofilia Ban-era is in the process of cleaning up the policy from previous corrections A few library employees will proofread the policy once changes have been made. Ofilia Barrera plans to have the policy ready to submit the Thursday before March' s meeting in order to give the board time to review the policy before it is presented to the council. Minutes February 8th, 2021 Library Advisory Board Page I 2. Staff Spotlight: Yvonne Bmrbermk fi| iuElurrcru introduced the board \ othe library' s new administrative assistant: Yvonne 0urborni She has been with the library for one month today y Yvonne Barberini talked about how she and 3 other employees within the City of Wylie are helping the Wylie Fire Department schedule vaccine recipients for Friday Feb 12tbuod Saturday Feb l] th The library also helped find a scheduling system for the Fire Department, making it easier and more secure to nobndu| u vaccine appointments, 2020 Achievement of ExueUl« muw in Libraries Award y SPL, has received an Excellence in Libraries Award, of the 568 public libraries in Texas only 56 libraries received the award putting SP[ in the top | 0Y4o[ libraries in the state. This in not the first time that SPL has received this award. Janice Borland inquired about the National N4edal Award where tile library was nominated by Colin Allred Ofi\ iu 8urreru stated that word back on that award will conne in the spring, she will give un update ifanvihingiomentioned, Janice Borland also asked if the TL/\ Conference in going to take place this year The conference will bc held virtually this year making it cost effective for all ( ihruriuosto uncud. Content from the event will bcon the vvcbxi\ e for month giving everyone time toview everything. 4. Strategic Plan Strategy 3PL has started working onunew 3 year strategic plan Yvonne Burbohni has started doing research on libraries similar to 8PL`x size and City of Wylie population, w^ Smal I staff meetings with the head, of each department were scheduled to present the finding of the research and to ask what they envisioned for the library in the next S years 8fi| ia Ban-era will be hosting small nzoebngu with the rest o[ tile library atuOFto gather their input on what the library should provide. An open document has been released so staff can put ideas together. Another part n[ the process will he to get u survey out to the public 10 Find out their opinions oo the library, and what they would like to see implemented. The strategic plan will need to be included in the annual report which is due July 3 1 st. O6\ iaBarrcra requested that the board members also think about what they would like tosee at the library and we can start Vn discuss their ideas ut the next meeting. Ideas were suggested during the meeting. Having u city wide book club Authors coming in discuss books in person or virtual The library iu planning oil partnering with Colin College; they can host o the event oothey have a larger meeting opuoc. w Going fine free u< SPL ( New trend in other libraries) o Ofiliu}] arreru expressed how patrons were very interested in not having late fee fines o Patrons can keep o book ox long ua they like however they can not check out new books until previous books are returned. Minutes February 8\ h, 2U2| Library Advisory Board pu c2 5. New Topics Carla McCullough asked how patrons can find out what events are being held at the library if they are not coming to the library. Ofilia Ban- era let the board know the best way to find out about the events are through Facebook and the library website. Adult programs have not seen a drop off in attendance, it has seen an increase in patrons from all over the world for certain events. Ofilia Ban-era also stated she can give the board and overview of events that are coming up in future meetings Arthur Borgemenke also suggested that the library post events though the City of Wylie water bill for people who don' t use online resources Ofilia explained that the library does use that resource for big events but not all due to demand from other city departments. 3 Ofilia Ban-era informed the board that SPL has started a Story Walk behind the library, the first one was held February 1st- 7th, it had a great response. Another is planned for Spring Break, Ofilia will try to advertise that in the water bill, since kids who participate in it can get a prize at the library. Toshia Kimball inquired if the library will start accepting donations again. Otlia said a post was created this week to get new volunteers who can go through all the donations, once they are quarantined. The plan is to be ready to accept donations by next month, 6. Closing Exact date for donations Overview of programs New staff member to meet Meeting room policy Board feedback for strategic plan ADJOURNMENT Meeting adjourned at 748pm. 6-4- J ice Borland, Chair Minutes February 8th, 2021 Library Advisory Board Page 3