Parks and Recreation Board Regular Meeting

Wylie Parks and Recreation Board Minutes August 8, 2022— 6: 30 pm I Chambers- 300 Country Club Road, Building# 100, Wylie, Texas 75098 I CITY OF WYLIE PRESENTATION A division overview presentation was given by Parks and Recreation staff. CALL TO ORDER Board Chair Kim Mullis called the regular meeting to order at 6: 35 pm. The following Parks and Recreation Board members were present: Board Vice- Chair Gloria Suarez, Board Member Gerald Dyson, and Board Member Nicholas Puente. Board Member Brett Swendig, Board Member Craig Allen, and Board Member Brian Williford were absent. Staff present included: Parks and Recreation Director Carmen Powlen, Parks Manager Brent Stowers, Parks and Recreation Administrative Assistant II Janet Hawkes, Parks Supervisor Archie Whitt, Parks Supervisor Rico Govea, Recreation Supervisor Katy Burton, Recreation Supervisor Annika Sacco, and Recreation Supervisor Julie Pannell. CITIZEN COMMENTS ON NON- AGENDA ITEMS No Citizens came forward. REGULAR AGENDA 1. Consider, and act upon, approval of the July 11, 2022, Regular Parks and Recreation Board Meeting Minutes. Board Action A motion was made by Board Vice- Chair Suarez, seconded by Board Member Puente, to approve the July 11, 2022 Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the motion passed 4- 0, with Board Member Swendig, Board Member Allen, and Board Member Williford absent. 2. Consider, and act upon, approval of a Park Event Application from Wylie High School PTSA, a non- profit organization, to hold the Pirate Dash- Fun Run and 5K at Founders Park on April 15, 2023. Board Action A motion was made by Board Vice- Chair Suarez, seconded by Board Member Dyson, to approve the Park Event Application from Wylie High School PTSA, a non-profit organization, to hold the Pirate Dash- Fun Run and 5K at Founders Park on April 15, 2023. A vote was taken, and the motion passed 4- 0, with Board Member Swendig, Board Member Allen, and Board Member Williford absent. Page 1 of 3 August 8, 2022 Parks and Recreation Board Regular Meeting Minutes  3. Consider, and act upon, approval of a Park Event Application from Fancyberriesco representative, Jazmine Garcia, to host the Fancy Mart Art Market event at Olde City Park on Saturday, October 15, 2022. Board Action A motion was made by Board Member Puente, seconded by Board Member Dyson, to approve the Park Event Application from Fancyberriesco representative, Jazmine Garcia, to host the Fancy Mart Art Market event at Olde City Park, with the amended date, as requested by the applicant, of Saturday, November 5, 2022. A vote was taken, and the motion passed 4- 0, with Board Member Swendig, Board Member Allen, and Board Member Williford absent. 4. Consider, and act upon, approval of the Wylie Baseball Softball Association( WBSA' s) donation to the City of Wylie in the amount of$ 42, 268. 20, for the installation of artificial turf on home plate and pitching mound circles. WBSA president, Lance Wallace, was present and gave a presentation regarding the installation of artificial turf on home plate and pitching mound circles. Board Action A motion was made by Board Vice- Chair Suarez, seconded by Board Member Puente, to approve Wylie Baseball Softball Association( WBSA' s) donation to the City of Wylie in the amount of$ 42, 268. 20, for the installation of artificial turf on home plate and pitching mound circles. A vote was taken, and the motion passed 3- 0, with one abstention by Board Chair Mullis, and with Board Member Swendig, Board Member Allen, and Board Member Williford absent. WORK SESSION WS1. Project Updates. Staff Comments Mr. Stowers reviewed the Project Update Spreadsheet with the Board. He stated that Dunaway and Associates completed the splash pads and dog park schematic designs, which will be discussed at a joint work session with the Parks and Recreation Board and City Council Members at the City Council meeting on August 9, 2022 at 6: 00 pm. Mr. Stowers encouraged Board Members attend to give their input. He noted that a regular work session will take place during this meeting to discuss the Wylie Senior Recreation Center renovations. Mr. Stowers advised that the Brown House Welcome Center is still awaiting final inspection of the newly added ADA ramp, which has been completed. Museum displays continue to arrive and be placed within the center. Mr. Stowers updated the Board that the new playground for Valentine Park is expected to arrive in late September with the plan for installation to be complete by mid- October. Board Comments Board Chair Mullis advised she was unable to attend the final Envision Wylie Comprehensive Plan Advisory Committee meeting, but noted that the final study will soon be going to City Council for final approval. Board Vice-Chair Suarez stated that the Cemetery Advisory Board met August 4. She stated that the final documents to transfer ownership of the two cemeteries to the City of Wylie are at the title company, with an expected closing date sometime after October 1, 2022. She also mentioned that the Board decided to pursue volunteer program instead of forming a committee to assist in cemetery related projects and events. a3 Page 2 of 3 August 8, 2022 Parks and Recreation Board Regular Meeting Minutes Board Vice- Chair Suarez updated the Board on the Public Art Advisory Committee, stating that the final artists were chosen and in process of working on their sample art models for the selected art site location. Board Member Swendig was not in attendance to give updates on the Wylie Parks and Rec Foundation. WS2. Future Agenda Items. Staff Comments Parks Manager Stowers reviewed the upcoming events. He advised that the next PARB tour is scheduled for Saturday, October 22, 2022. Mr. Stowers noted that the tour may include a brief meeting afterwards if it decided to cancel the regular meeting that is currently scheduled for October 10, 2022. He stated that the annual Arbor Day tree planting picture with the Board would take place during the October 22, 2022 tour as well. Mr. Stowers stated that the plan is for this to take place at the upcoming new playground in Valentine Park. He stated that other upcoming events included National Night out scheduled for Tuesday, October 4, the Boo on Ballard event is scheduled for Thursday October 27, and the Arbor Day event is scheduled for Friday, November 4. Volunteer opportunities will be available for the Board to participate. Board Comments Board Chair Mullis requested staff to add to the September agenda, the consideration of changing the Parks and Recreation Board meeting to an earlier time, to which Mr. Stowers agreed. RECONVENE INTO REGULAR SESSION ADJOURNMENT A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente, to adjourn the meeting at 7: 54 pm. A vote was taken, and the motion passed 4- 0, with Board Member Swendig, Board Member Allen, and Board Member Williford absent. hi11 )\)\,\ IMS Kim Mullis,, Board Chair ATTEST: ill' ut7f 44:21‘ 17161AL Janet Hawkes, Administrative Assistant II Page 3 of 3 August 8, 2022 Parks and Recreation Board Regular Meeting Minutes