City Council

Yukon City Council Minutes January 7, 2020 The Yukon City Council met in regular session on January 7, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Council Member Selby The flag salute was given in unison. ROLL CALL: ( Present) Michael McEachern, Mayor Donna Yanda, Vice Mayor Rick Cacini, Council Member Shelli Selby, Council Member Jeff Wootton, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Mitch Hort, Development Services Dir. John Corn, Police Chief Gary Miller, City Attorney Shawn Vogt, Fire Chief Robbie Williams, City Engineer Philip Merry, City Treasurer Cheryl Dunn, Purchasing Agent Mike Roach, Deputy Police Chief Gary Cooper, IT Director Jason Beal, Deputy City Clerk Cindi Shivers, HR Director Jenna Roberson, PIO Presentations and Proclamations Mayor McEachern presented Cheryl Dunn a pin and certificate for 25 years of service to the City of Yukon from the Oklahoma Municipal League Visitors Peyton Benge, 12401 N. MacArthur, stated his concerns with the plan by the owner of the old movie theater to demolish the building for parking. He would like to see a business instead of parking spots. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of December 17, 2019 B) Payment of material claims in the amount of $ 182, 504. 17 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of December 17, 2019; payment of material claims in the amount of $ 182, 504. 17, was made by Trustee Cacini and seconded by Trustee Selby. The vote: AYES: Cacini, Yanda, McEachern, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - January 7, 2020 Page 2 2A. Consider accepting a Permanent Easement from Carolyn Wright Henthorn; Raymond Earl Wright; Clarence R Wright III; and Bar- Co Investments LLC, for a sanitary sewer line, for a tract of land lying in Southeast Quarter ( SE/ 4) of Section 30, Township 12 North, Range 5 West of the Indian Meridian, City of Yukon, Canadian County, Oklahoma, located at the Northeast corner of NW 10th St., and Health Center Parkway The motion to accept a Permanent Easement from Carolyn Wright Henthorn; Raymond Earl Wright; Clarence R Wright III; and Bar- Co Investments LLC, for a sanitary sewer line, for a tract of land lying in Southeast Quarter ( SE/ 4) of Section 30, Township 12 North, Range 5 West of the Indian Meridian, City of Yukon, Canadian County, Oklahoma, located at the Northeast corner of NW 10th St., and Health Center Parkway, was made by Trustee Yanda and seconded by Trustee Cacini. The vote: AYES: Wootton, Yanda, McEachern, Selby, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of December 17, 2019 B) Payment of material claims in the amount of $ 465, 126. 83 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Setting the date for the next regular Council meeting for January 21, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of December 17, 2019; payment of material claims in the amount of 465, 126. 83; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; setting the date for the next regular Council meeting for January 21 , 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Wootton and seconded by Council Member Selby. The vote: AYES: Selby, McEachern, Wootton, Cacini, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, CommissionsCity Officials - Mr. Crosby stated Atwood' s and will be opening a store in Yukon and gave an update on the start of the Highway 4 construction. City Council Minutes - January 7, 2020 Page 3 3. Consider entering into two Economic Development Agreements for future development on West End Pointe Additional Phase II The motion to enter into two Economic Development Agreements for future development on West End Pointe Additional Phase II, was made by Council Member Cacini and seconded by Council Member Wootton. Mayor McEachern stated this item is part of the Atwood' s deal. The vote: AYES: Yanda, Cacini, Selby, McEachern, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider awarding the bid and entering into a Contract with Blue Rock General Contractors, LLC, in the amount of $ 17, 960. 00, for the 2020 Snow and Ice Plowing and Removal Services, and acceptance of the bonds, as recommended by the City Engineer The motion to award the bid and enter into a Contract with Blue Rock General Contractors, LLC, in the amount 17, 960.00, for the 2020 Snow and Ice Plowing and of $ Removal Services, and acceptance of the bonds, as recommended by the City Engineer, was made by Council Member Yanda and seconded by Council Member Selby. Mr. Crosby stated the vendor does a good job and will be ready if inclement weather hits, he recommends approval. The vote: AYES: Wootton, Selby, Yanda, McEachern, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider accepting the Fire Station # 2 Flooring Project, as recommended by the Fire Chief The motion to accept the Fire Station # 2 Flooring Project, as recommended by the Fire Chief, was made by Council Member Selby and seconded by Council Member Wootton. Chief Vogt stated the floor is complete, he thanked the Council and recommends approval. The vote: AYES: Yanda, Wootton, McEachern, Cacini, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - January 7, 2020 Page 4 6. Consider approving Ordinance 1399, an Ordinance amending the Employee Retirement System, Defined Benefit Plan for the City of Yukon, Oklahoma by adopting a revised and restated retirement plan; providing retirement benefits for eligible employees of the City of Yukon, Oklahoma; providing for purpose and organization; providing for definitions; providing for eligibility and participation; providing for non- alienation of benefits; providing for employer and employee contributions; providing for accounting, allocation, and valuation; providing benefits; providing for required notice; providing for amendments and termination; providing for transfer to and from other plans; creating a retirement committee and providing for powers, duties, and rights of — retirement committee; providing for payment of certain obligations; providing for duration and payment of expenses; providing for effective date; providing for vesting schedules; providing for a fund to finance the system to be pooled with other incorporated cities, towns and their agencies and instrumentalities for purposes of administration, management, and investment as part of the Oklahoma Municipal Retirement Fund; providing for payment of all contributions under the system to the Oklahoma Municipal Retirement Fund for management and investment; providing for repealer and severability; adopting those amendments mandated by the internal revenue code; and declaring an emergency The motion to approve approving Ordinance 1399, an Ordinance amending the Employee Retirement System, Defined Benefit Plan for the City of Yukon, Oklahoma by adopting a revised and restated retirement plan; providing retirement benefits for eligible employees of the City of Yukon, Oklahoma; providing for purpose and organization; providing for definitions; providing for eligibility and participation; providing for non- alienation of benefits; providing for employer and employee contributions; providing for accounting, allocation, and valuation; providing benefits; providing for required notice; providing for amendments and termination; providing for transfer to and from other plans; creating a retirement committee and providing for powers, duties, and rights of retirement committee; providing for payment of certain obligations; providing for duration and payment of expenses; providing for effective date; providing for vesting schedules; providing for a fund to finance the system to be pooled with other incorporated cities, towns and their agencies and instrumentalities for purposes of administration, management, and investment as part of the Oklahoma Municipal Retirement Fund; providing for payment of all contributions under the system to the Oklahoma Municipal Retirement Fund for management and investment; providing for repealer and severability; adopting those amendments mandated by the internal revenue code; and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Selby. Mayor McEachern and Mr. Crosby both stated this item is routine business regarding changes enacted by the IRS. The vote: AYES: McEachern, Yanda, Cacini, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 6a. Consider approving the Emergency Clause of Ordinance No. 1399 The motion to approve the Emergency Clause of Ordinance No. 1399, was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Yanda, McEachern, Wootton, Cacini, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - January 7, 2020 Page 5 7. Consider entering into Right of Way Agreement with Oklahoma Natural Gas, for a 17' right of way located at the northwest corner of Ash Avenue and Highway 4, located in the Southeast Quarter ( SE/ 4) of Section Seventeen ( 17), Township Twelve ( 12) North, Range Five ( 5) West of the Indian Meridian, as recommended by the Development Services Director The motion to enter into Right of Way Agreement with Oklahoma Natural Gas, for a 17' right of way located at the northwest corner of Ash Avenue and Highway 4, located in the Southeast Quarter ( SE/ 4) of Section Seventeen ( 17), Township Twelve 12) North, Range Five ( 5) West of the Indian Meridian, as recommended by the Development Services Director, was made by Council Member Selby and seconded by Council Member Yanda. Mr. Hort stated is related to Highway 4 Phase II, ONG is working ahead. The vote: AYES: Selby, Yanda, Cacini, McEachern, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider entering into a Temporary Workspace Agreement with Oklahoma Natural Gas Company, to allow for the installation of line located at the northwest corner of Ash Avenue and Highway 4, as recommended by the Development Services Director The motion to enter into a Temporary Workspace Agreement with Oklahoma Natural Gas Company, to allow for the installation of line located at the northwest corner of Ash Avenue and Highway 4, as recommended by the Development Services Director, was made by Council Member Yanda and seconded by Council Member Wootton. Mr. Crosby stated this item is related to Item 7. The vote: AYES: Cacini, Wootton, McEachern, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider accepting the Certificate of Substantial Completion for the Yukon Animal Control Facility, to allow the City' s occupancy, as recommended by the Development Services Director The motion to accept the Certificate of Substantial Completion for the Yukon Animal Control Facility, to allow the City' s occupancy, as recommended by the Development Services Director, was made by Council Member Selby and seconded by Council Member Yanda. The vote: AYES: Cacini, Selby, Yanda, Wootton, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 10. New Business - No new business City Council Minutes - January 7, 2020 Page 6 11. Council Discussion Council Member Selby congratulated Cheryl Dunn for her years of service, and stated she was proud to represent Yukon. Council Member Cacini thanked the City for a great Christmas in the Park, invited everyone to a memorial for 3 Oklahoma soldiers on January 14, cautioned drivers in the Edmond area for an upcoming active shooter drill, and asked everyone to keep our troops in their prayers. lionom Council Member Wootton stated the City did a great job on the Christmas lights which get better every year. Council Member Yanda congratulated Cheryl Dunn, and stated she is excited for 2020 in Yukon. Mayor McEachern stated he enjoyed the Christmas festivities in Yukon, is proud to see the new Animal Control Shelter open, reminded Ward 4 voters to vote in the upcoming Council election, and gave an upcoming events recap. 12. Adjournment Michael McEachern, Mayor 4 A°, Doug SO ers, Cty Clerk s o talc u ( F _ 4tP