City Council

Yukon City Council Minutes April 21, 2020 The Yukon City Council met in regular session on April 21, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Council Member Selby The flag salute was given in unison. ROLL CALL: ( Present) Michael McEachern, Mayor Donna Yanda, Vice Mayor Rick Cacini, Council Member Shelli Selby, Council Member Jeff Wootton, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Mitch Hort, Development Services Director Gary Cooper, IT Director Cindi Shivers, HR Director Mike Roach, Deputy Police Chief Jenna Roberson, PIO Jerome Brown, IT Aric Gilliland, Council Member Elect Presentations and Proclamations Presentation to Mayor Michael McEachern for his service to the City Council was moved to Council Discussion. Visitors Catarina Guerra, 11308 SW 5th, stated her concern with the new generation of wireless technology and its proximity to people. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of April 7, 2020 B) Payment of material claims in the amount of $ 66, 555. 44 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of April 7, 2020; payment of material claims in the amount of $ 66, 555. 44, was made by Trustee Cacini and seconded by Trustee Selby. The vote: AYES: Wootton, McEachern, Selby, Cacini, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - April 21, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of April 7, 2020 B) Payment of material claims in the amount of $ 1, 138, 727. 97 C) Denial of Claim No. 207686- BD from Jana Shipley, for sewer backup, as recommended by the Oklahoma Municipal Assurance Group D) Accepting Oklahoma Department of Environmental Quality Permit No. WL000009200108 for the construction of approximately 15 linear feet of six ( 6) inch and 745 linear feet of eight (8) inch water lines and appurtenances to serve the City of Yukon West End Pointe Addition, Phase II, Section 6 Water Line Extension Project, Canadian County, Oklahoma E) Setting the date for the next regular Council meeting for May 5, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of April 7, 2020; payment of material claims in the amount of $ 1, 138, 727. 97; denial of Claim No. 207686- BD from Jana Shipley, for sewer backup, as recommended by the Oklahoma Municipal Assurance Group; accepting Oklahoma Department of Environmental Quality Permit No. WL000009200108 for the construction of approximately 15 linear feet of six ( 6) inch and 745 linear feet of eight ( 8) inch water lines and appurtenances to serve the City of Yukon West End Pointe Addition, Phase II, Section 6 Water Line Extension Project, Canadian County, Oklahoma; setting the date for the next regular Council meeting for May 5, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Selby, Cacini, McEachern, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Resolution 2020- 05, a resolution of the City of Yukon requesting the Oklahoma Department of Wildlife Conservation to consider the Mulvey Pond Fishing Dock for approval of the Boating & Fishing Access Program, and for funding in the amount of $ 23, 999. 00 with matching funds of $ 24, 559. 00. The motion to approve Resolution 2020- 05, a resolution of the City of Yukon requesting the Oklahoma Department of Wildlife Conservation to consider the Mulvey Pond Fishing Dock for approval of the Boating & Fishing Access Program, and for funding in the amount of $ 23, 999. 00 with matching funds of $ 24, 559. 00, was made by Council Member Selby and seconded by Council Member Cacini. The vote: AYES: Yanda, Cacini, McEachern, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - April 21, 2020 Page 3 4. Consider approving Resolution 2020- 06, a Resolution declaring the necessity in acquiring certain permanent and temporary easements located in Sections 16, Township 12 North, Range 5 West of Indian Meridian, Canadian County, Oklahoma; authorizing, instructing and directing the City Manager to acquire said temporary and permanent easements for public street, drainage and utilities and uses incidental thereof, for the City of Yukon project commonly referred to as the State Highway 4 Improvement Project 04757( 04), by purchase and settlement of damages with the landowner, and authorizing, instructing and directing the Municipal Counselor to condemn said property for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the landowner. ( Salazar Property) The motion to approve Resolution 2020- 06, a Resolution declaring the necessity in acquiring certain permanent and temporary easements located in Sections 16, Township 12 North, Range 5 West of Indian Meridian, Canadian County, Oklahoma; authorizing, instructing and directing the City Manager to acquire said temporary and permanent easements for public street, drainage and utilities and uses incidental thereof, for the City of Yukon project commonly referred to as the State Highway 4 Improvement Project 04757( 04), by purchase and settlement of damages with the landowner, and authorizing, instructing and directing the Municipal Counselor to condemn said property for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the landowner. Salazar Property), was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: McEachern, Wootton, Cacini, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving Resolution 2020- 07, a Resolution declaring, establishing and clarifying the City' s practice that requires that a minimum size water line for each section line road in Yukon, OK. The motion to approve Resolution 2020- 07, a Resolution declaring, establishing and clarifying the City' s practice that requires that a minimum size water line for each section line road in Yukon, OK, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Wootton, Selby, McEachern, Yanda, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider awarding the bid and entering into a Contract with Cimarron Construction Company, in the amount of $ 350, 830. 00, for the North Gregory Road Bridge Rehabilitation Project, and acceptance of the bonds, as recommended by the City Engineer City Council Minutes - April 21, 2020 Page 4 The motion to award the bid and enter into a Contract with Cimarron Construction Company, in the amount of $ 350, 830. 00, for the North Gregory Road Bridge Rehabilitation Project, and acceptance of the bonds, as recommended by the City Engineer, was made by Council Member Selby and seconded by Council Member Yanda. Mr. Crosby stated this is a joint project with Canadian County, cost will be split. The vote: AYES: McEachern, Yanda, Wootton, Cacini, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 7. REVISED ITEM - Consider awarding the bid and entering into a Contract with TCS Construction, LLC, in the amount of $ 564, 900. 00, for the Yukon Emergency Operation Center, and acceptance of the bonds, as recommended by the City Engineer The motion to award the bid and enter into a Contract with TCS Construction, LLC, in the amount 564, 900. 00, for the Yukon Emergency Operation Center, and of $ acceptance of the bonds, as recommended by the City Engineer, was made by Council Member Cacini and seconded by Council Member Selby. Mr. Crosby stated this will be a new building next to the current Emergency Operation Center that will provide redundancy. The vote: AYES: Cacini, Wootton, Selby, McEachern, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving a Revocable Permit to Integris Canadian Valley Hospital, for the construction and maintenance of a monument ( message board/ monument sign) on a portion of the public way or easement, or City owned property at 1201 Health Center Parkway The motion to approve a Revocable Permit to Integris Canadian Valley Hospital, for the construction and maintenance of a monument ( message board/ monument sign) on a portion of the public way or easement, or City owned property at 1201 Health Center Parkway, was made by Council Member Selby and seconded by Council Member Wootton. Mr. Crosby stated this is the replacement sign due to the intersection widening. The vote: AYES: Cacini, Yanda, Wootton, Selby, McEachern NAYS: None VOTE: 5- 0 MOTION CARRIED 9. New Business - no new business. City Council Minutes - April 21, 2020 Page 5 10. Council Discussion Council Member Yanda presented Mayor McEachern a gift of appreciation on behalf of the City of Yukon for his years of service. Council Member Wootton stated it has been a pleasure to serve with Mayor McEachern and read a statement regarding the recently laid off City employees, challenging Mr. Crosby to hire them back. Mr. Crosby stated he accepts the challenge and takes his responsibility to see that the City is fiscally sound seriously. He discussed some economic indicators and is looking forward to working together to return to normal as soon as possible. Council Member Cacini presented Mayor McEachern a gift of appreciation from Yukon veterans and thanked him for all his support. Council Member Selby thanked Mayor McEachern for his service and leadership. She read a statement concerning recent events, service as a Council Member and the many services available to the community. Mayor McEachern stated he felt humble and thankful to represent Ward 4 and serve as Mayor of Yukon. He stated there were many highs and lows, but is glad to see the financial integrity restored. He is proud of the City management and the solid base of good employees. 11. Adjournment i G , tA I . ayor 0! Doug ers, City Clerk U J I_. ^ • PUKON 18gi, s