City Council

City Council - Municipal Authority Agendas April 28, 2020 - 6:00 p.m. ***Special Meeting*** To view/participate via Videoconference, Teleconference, Facebook Live or Cox Cable TV The City of Yukon encourages participation in the public meeting from the residents of Yukon. The City Council Chamber will be open, but the public is encouraged to participate by videoconference or teleconference. Below are instructions on how to participate in the meeting and request to speak on certain agenda items. The meeting will begin promptly at 6:00 PM, participants using the videoconference or teleconference options will be able to join the meeting starting at 5:30 PM, please allow time before 6:00 PM to join the meeting through the Zoom app or via telephone.  Videoconference: To join the meeting using a computer, phone or tablet, go to https://zoom.us/j/97857239873?pwd=UjhhRVExNUlZcTlxaC82R1lxWjBHdz09 or use the Zoom Cloud Meetings app. Meeting ID: 978 5723 9873 & Password: 312600  Teleconference: To listen to the meeting using a telephone, call one of the following Zoom Meeting numbers: +1 669 900 9128 US (San Jose) +1 346 248 7799 US (Houston) +1 646 558 8656 US (New York) +1 253 215 8782 US +1 301 715 8592 US +1 312 626 6799 US (Chicago) Meeting ID: 978 5723 9873 & Password: 312600  Facebook Live: https://www.facebook.com/cityofyukonokgov  Cox Cable: Channel 20 Any participants wishing to speak on an agenda item, will be unmuted during the Discussion portion of those items. Before addressing the City Council, please state your name and address. The Mayor will recognize each participant wishing to speak. The Mayor will announce at the beginning of the meeting that if connections are lost, the City will attempt to restore communications for a maximum of 30 minutes and if communications cannot be restored, the meeting will adjourn. If your connection is lost, please try again using the directions above to rejoin.  City Council - Municipal Authority Agendas April 28, 2020 - 6:00 p.m. Council Chambers - Centennial Building 12 South Fifth Street, Yukon, Oklahoma ***Special Meeting*** The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at 354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting, please call or notify City Hall, 500 West Main, by noon, April 27, 2020. IMPORTANT NOTICE: The City of Yukon encourages viewing of the public meeting. The City Council Chamber will be open, but the public is encouraged to participate by videoconference, teleconference, Facebook Live and/or Cox Cable Channel 20. Call to Order: Michael McEachern, Mayor Roll Call: Michael McEachern, Mayor Donna Yanda, Vice Mayor Rick Cacini, Council Member Shelli Selby, Council Member Jeff Wootton, Council Member All Council Members will be appearing in-person (Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. Consider approving the payment of a claim in the amount of $4,393,633.50 to the Oklahoma Department of Transportation (ODOT) for the I-40 Frisco Road Interchange Phase 2, to be paid from the Series 2019 Note ACTION___________________________________________________________________________ (Adjourn as YMA and Reconvene as Yukon City Council) 1. Consider a motion to approve reinstatement of employees needed to staff the reopening of city departments/facilities currently closed due to the COVID-19 pandemic ACTION___________________________________________________________________________ 2. Adjournment  1A EXHIBIT" A" FORM OF PAYMENT REQUISITION YUKON MUNICIPAL AUTHORITY SALES TAX REVENUE NOTE, SERIES 2019 SERIES 2019 CONSTRUCTION FUND FROM: Trustees of The Yukon Municipal Authority TO: BOKF, NA, as Trustee Bank DATE: 04- 28- 20 Pursuant to the provisions the Series 2019 Supplemental Note Indenture dated as of May 1, 2019, as it supplements and amends the Note Indenture dated as of March 1, 2015, as previously supplemented and amended, all by and between the Yukon Municipal Authority and BOKF, NA, as Trustee, you are directed to pay Creditor from the Construction Fund of said Authority as indicated below, the amounts shown for the purposes set forth in this Requisition. ODOT- Comptroller Division 82- 3322- 037 CREDITOR TRUST NO. ITEM ITEM NO. 04- 28- 20 1- 40 Frisco Road Interchange - Phase 2 4, 393, 633. 50 DATE PURPOSE AMOUNT AUTHORIZATION AND CERTIFICATE OF AUTHORIZED REPRESENTATIVE With reference to the above requisition, the undersigned certifies: 1. The above requisition is approved. 2. Each obligation therein has been properly incurred and is now due and unpaid and that insofar as such obligation was incurred for work, materials, equipment or supplies, such work was actually performed, and such materials, equipment or supplies were actually installed or delivered to or for the Project as evidenced by the certificate of the supervising architect or engineer or other appropriate certification. I 3. That obligations in the stated amounts have been incurred by the Authority and that each item is a proper charge against the Yukon Municipal Authority' s Construction Fund and has not been paid. 4. That there has not been filed with or served upon the Yukon Municipal Authority notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the monies payable to any of the persons, firms, or corporations named in such requisition, which has not been released or will not be released simultaneously with the payment of such obligation. 5. That such requisition contains no item representing payment on account of any retained percentages which the Yukon Municipal Authority is at the date of such certificate entitled to retain. YUKON MUNICIPAL AUTHORITY By: Name: Michael McEachern or Donna Yanda Title: Chairman or Vice Chairman Attest : APPROVAL BY BOKF, NA, as Trustee Secretary By: Name: Title: Date Approved. 04-28- 20 Date Paid: Submit in triplicate: I to Trustee I to Authority 1 to City  STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION PROJECT AGREEMENT NO. 3071604 INVOICE Make check PAYABLE, and MAIL TO: Oklahoma Department of Transportation Comptroller Division 200 N. E. 21st Street F Oklahoma City, OK 73105- 3204 To: City of Yukon Mayor Michael McEachern P. O. Box 850500 Yukon, Oklahoma 73085 Invoice Number: 3071504 Division Name: Project Management Division Date: 3/ 11/ 20 Description - Explanation of Charge Total Due Date: April 2020 Interchange at 1- 40 and Frisco Road in Canadian County Job Piece Number 3071504 Cost Breakdown Engineers Estimate: 16, 125, 182. 75 E& C: @ 6% 967, 510. 96 Sub Total 17, 092,693. 71 Vandament Dr. 2, 444,322. 00 Sub Total 19, 537, 015. 71 City of Yukon by Agreement @ 35% 6, 837, 955.50 Vandament Dr Credit 2, 444, 322. 00 4,393, 633. 50 Total Citylof Yukon Costs: 4, 393, 633. 50 I Accounting Use Only 10  1 kon's BEST 0RL' I1.OMA DATE: April 23, 2020 TO: Mayor Michael McEachern Vice Mayor Donna Yanda Council Member Rick Cacini Council Member Shelli Selby Council Member Jeff Wootton Council Member Elect Aric Gilliland FROM: City Manager Jim Crosby RE: Budget Concerns MEMORANDUM Mayor and City Council: It appears that members of the Council are interested in reopening facilities and having those individuals who were laid off given the opportunity to return to their jobs. I stated that because of the impact of the virus, I believe that there could be a short fall in our present budget. In order to try to minimize the expected impact, I am proposing the following: 1. We will offer to re- employ individuals with the costs as follows: A. The Main Street Director and the Recreation staff will be paid out of funds in the Hotel and Motel account. This will amount to approximately $ 45, 000 for the rest of this fiscal year. B. Part time staff will be paid out of the same account at a cost of approximately $ 30, 000. C. The remaining personnel will be rehired at a cost of approximately 138, 000 with the funds being charged to the City' s General Employees PEST Account. I am presenting this for your approval. The majority of these individuals will start on May 6th with the Jackie Cooper Gym and Yukon Community Center opening 15th. on May Thank you. P. O. Box 850500 Yukon, OK 73085 T: 405. 350. 3939 F: 405. 350. 8926 www. yukonok. gov