City Council

Yukon City Council Minutes June 2, 2020 The Yukon City Council met in regular session on June 2, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Kyle Worley, Town & Country Christian Church The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Mitch Hort, Development Services Director Robbie Williams, City Engineer Gary Cooper, IT Director Mike Roach, Deputy Police Chief Arnold Adams, Public Works Director Jerome Brown, IT Public Hearing to Receive Input from the Public Regarding the 2020- 2021 City of Yukon Budget- no public input was received. Presentations and Proclamations None Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of May 19, 2020 B) Payment of material claims in the amount of $ 20, 640. 18 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of May 19, 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 20, 640. 18, was made by Trustee Yanda and seconded by Trustee Cacini. The vote: AYES: Wootton, Gilliland, Cacini, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - June 2, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of May 19, 2020 B) Payment of material claims in the amount of $ 178, 438. 36 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Renewal of the Prisoner Public Works Project contract with the Oklahoma Department of Corrections, for the assignment of Union City prisoners to Public Works projects, through June 30, 2021 at a rate of $ 135 per month per prisoner E) Renewal of the Water Management Agreement with TurnPro Aquatics, for maintenance on city ponds, at a monthly fee of $ 779. 00 ( March through November) F) Setting the date for the next regular Council meeting for June 16, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of May 19, 2020; payment of material claims in the amount of $ 178, 438. 36; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; renewal of the Prisoner Public Works Project contract with the Oklahoma Department of Corrections, for the assignment of Union City prisoners to Public Works projects, through June 30, 2021 at a rate of $ 135 per month per prisoner; renewal of the Water Management Agreement with TurnPro Aquatics, for maintenance on city ponds, at a monthly fee of $ 779. 00 ( March through November); setting the date for the next regular Council meeting for June 16, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Selby, Yanda, Gilliland, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Resolution 2020- 08, a Resolution of the City Council of the City of Yukon establishing the Nine- One- One Emergency Telephone Fee Rate for Fiscal Year 2021 The motion to approve Resolution 2020-08, a Resolution of the City Council of the City of Yukon establishing the Nine- One- One Emergency Telephone Fee Rate for Fiscal Year 2021 , was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Gilliland, Wootton, Selby, Yanda, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 2, 2020 Page 3 4. Consider approving Resolution 2020- 09, a Resolution declaring the necessity in acquiring a certain permanent easement located in the Northwest Quarter of Section 17, Township 12 North, Range 5 West of Indian Meridian, City of Yukon, Canadian County, Oklahoma; authorizing, instructing and directing the City Manager to acquire said permanent easement for public street, drainage and utilities and uses incidental thereof, for the City of Yukon project commonly referred to as the State Highway 4 Improvement Project 04757( 04), by purchase and settlement of damages with the landowner, and authorizing, instructing and directing the Municipal Counselor to condemn said property for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the landowner. The motion to approve Resolution 2020- 09, a Resolution declaring the necessity in acquiring a certain permanent easement located in the Northwest Quarter of Section 17, Township 12 North, Range 5 West of Indian Meridian, City of Yukon, Canadian County, Oklahoma; authorizing, instructing and directing the City Manager to acquire said permanent easement for public street, drainage and utilities and uses incidental thereof, for the City of Yukon project commonly referred to as the State Highway 4 Improvement Project 04757( 04), by purchase and settlement of damages with the landowner, and authorizing, instructing and directing the Municipal Counselor to condemn said property for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the landowner, was made by Council Member Cacini and seconded by Council Member Wootton. Council Member Gilliland asked if this was the Salazar property. Mr. Crosby stated it was the Holmanproperty. He stated they have and are currently negotiating with the property owner, but with courts backed up and the project moving forward, we need to get the process moving. The City will continue to negotiate. Mr. Miller stated this just starts the process, three commissioners will value the land. Mr. Crosby stated an appraisal has already been completed. This is only 1 of 2 remaining properties needed for Hwy 4. The vote: AYES: Cacini, Selby, Yanda, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider awarding the bid and approving the contract with ARC Pyrotechnics, Inc. to perform two fireworks shows, July 3 and July 4 for Freedom Fest, for a total cost of $ 39, 900. 00, with options to renew for 2021 and 2022, as recommended by the City Manager The motion to award the bid and approve the contract with ARC Pyrotechnics, Inc. to perform two fireworks shows, July 3 and July 4 for Freedom Fest, for a total cost of 39, 900. 00, with options to renew for 2021 and 2022, as recommended by the City Manager, was made by Council Member Cacini and seconded by Council Member Gilliland. The vote: AYES: Yanda, Selby, Cacini, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 6. New Business - no new business. City Council Minutes - June 2, 2020 Page 4 7. Council Discussion Council Member Yanda encouraged everyone to remain positive and stay safe. Council Member Wootton encouraged everyone looking for something to do to watch the little league baseball games at the Community Center. Council Member Cacini thanked residents for safe practices and reminded everyone the Yukon Veteran' s Museum is open. Council Member Gilliland spoke about perspective during these difficult times, encouraging everyone to allow themselves to evolve and " help me see what you see." Mayor Selby stated the splash pad is open, lifeguards are needed for the pool to open, and gave an upcoming events recap. She also thanked the police department for their work. 8. Adjournment 64:/.. ea 1 helli Selby, Mayor w.. A4 A • A,„ op. i. y.,. ,,,„ oystAH.,,„ 0+ w 9 Doul ivers, ity Clerk w' F N y O U T qInnuulI A 0 4 89'