City Council

Yukon City Council Minutes June 16, 2020 The Yukon City Council met in regular session on June 16, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Gene Newberry, South Yukon Church of Christ The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: JimCrosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Mitch Hort, Development Services Director Robbie Williams, City Engineer Gary Cooper, IT Director Jan Scott, Parks & Recreation Director Arnold Adams, Public Works Director Jason Beal, Deputy City Clerk Vicki Davis, Main Street Director Jerome Brown, IT Presentations and Proclamations Buffy Hughes, Oklahoma Main Street Center Director recognized Yukon Main Street for: 1) Full designation as an Oklahoma Main Street Community and 2) Reaching the 1 million benchmark of reinvestments made in the Main Street District. Accepting the plaques were Vicki Davis, Shelli Selby and Sherry Poage. Ms. Davis gave some information on the benchmarks. Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 2, 2020 B) Payment of material claims in the amount of $ 1, 464, 603. 08 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of June 2, 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 1 , 464, 603. 08, was made by Trustee Yanda and seconded by Trustee Selby. The vote: AYES: Gilliland, Cacini, Yanda, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 16, 2020 Page 2 2A. Consider approving Resolution YMA 2020- 03, a Resolution approving the Yukon Municipal Authority, Oklahoma Budget for the Fiscal Year 2020- 2021 and establishing budget amendment authority The motion to approve Resolution YMA 2020-03, a Resolution approving the Yukon Municipal Authority, Oklahoma Budget for the Fiscal Year 2020- 2021 and establishing budget amendment authority, was made by Trustee Cacini and seconded by Trustee Gilliland. The vote: AYES: Cacini, Yanda, Gilliland, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 3A. Consider approving Budget Amendments for Fiscal Year 2020 The motion to approve Budget Amendments for Fiscal Year 2020, was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Cacini, Selby, Yanda, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of June 2, 2020 B) Payment of material claims in the amount of $ 1, 204, 652. 17 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Renewal of the Gas Sales Agreement with Clearwater Enterprises, L. L. C., for the delivery of natural gas, for the term of July 1, 2020 to June 30, 2021 E) Setting the date for the next regular Council meeting for July 7, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of June 2, 2020; payment of material claims in the amount of $ 1 , 204, 652. 17; Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; renewal of the Gas Sales Agreement with Clearwater Enterprises, L. L. C., for the delivery of natural gas, for the term of July 1, 2020 to June 30, 2021; setting the date for the next regular Council meeting for July 7, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Wootton, Gilliland, Yanda, Selby, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 16, 2020 Page 3 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Resolution 2020- 10, a Resolution approving the City of Yukon, Oklahoma Budget for the Fiscal Year 2020- 2021 and establishing budget amendment authority The motion to approve Resolution 2020- 10, a Resolution approving the City of Yukon, Oklahoma Budget for the Fiscal Year 2020- 2021 and establishing budget amendment authority, was made by Council Member Gilliland and seconded by Council Member Yanda. The vote: AYES: Yanda, Selby, Wootton, Cacini, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving Budget Amendments for Fiscal Year 2020 The motion to approve Budget Amendments for Fiscal Year 2020, was made by Council Member Yanda and seconded by Council Member Selby. Council Member Gilliland asked Mr. Crosby to explain the amendments. Mr. Crosby provided details on why the accounts went over budget, most were in Funds 64 & 74 which deals with special revenue and grant revenue received that was not anticipated. The vote: AYES: Selby, Wootton, Yanda, Gilliland, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving the following appointments to the following Boards and Committees, as recommended by the Mayor: a. Association of Central Oklahoma Governments ( ACOG) Boards and Committees: ACOG Board of Directors, Intermodal Transportation Policy Committee ( ITPC), Garber- Wellington Association Policy Committee GWPC), and 9- 1- 1 ACOG Board of Directors i. Member: Shelli Selby ii. Alternate: Rick Cacini The motion to approve the appointments of Shelli Selby, member, and Rick Cacini, as alternate, for the Association of Central Oklahoma Governments ( ACOG) Boards and Committees:ACOG Board of Directors, Intermodal Transportation Policy Committee ( Garber- Wellington Association Policy Committee ( GWPC), and 9- ITPC), 1- 1 ACOG Board of Directors, was made by Council Member Gilliland and seconded by Council Member Cacini. Council Member Cacini explained what each ACOG committee is responsible for. The vote: AYES: Gilliland, Cacini, Selby, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 16, 2020 Page 4 b. Oklahoma Environmental Management Authority ( OEMA) i. Representative: Rick Cacini ii. Alternate: Jim Crosby The motion to approve the appointments of Rick Cacini, representative, and Jim Crosby, alternate, to the board for Oklahoma Environmental Management Authority OEMA), was made by Council Member Yanda and seconded by Mayor Selby. The vote: AYES: Wootton, Cacini, Yanda, Gilliland, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED c. Yukon Chamber of Commerce i. Yukon City Council Representative: Shelli Selby The motion to approve Shelli Selby, Yukon City Council Representative, to the Yukon Chamber of Commerce board, was made by Council Member Cacini and seconded by Council Member Gilliland. The vote: AYES: Selby, Yanda, Cacini, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED d. Yukon Economic Development Authority ( YEDA) i. Trustee 1( Council Member): Rick Cacini ii. Trustee 2 ( Council Member): Donna Yanda iii. Trustee 5 ( term expires 2021): David Goodwin iv. Trustee 6 ( term expires 2025): Ray Wright v. Trustee 7 ( term expires 2025): Gary Elliott The motion to appoint: Trustee 1( Council Member): Rick Cacini; Trustee 2 ( Council Member): Donna Yanda; Trustee 5 ( term expires 2021 ): David Goodwin; Trustee 6 term expires 2025): Ray Wright and Trustee 7 ( term expires 2025): Gary Elliott, to the Yukon Economic Development Authority ( YEDA), was made by Council Member Cacini and seconded by Mayor Selby. The vote: AYES: Yanda, Selby, Cacini NAYS: Wootton, Gilliland VOTE: 3- 2 MOTION CARRIED 6. Consider approving the expenditure of funds, in the amount of $ 63, 976. 50, to Bearcom, for the cost to build and install the radio tower for the Emergency Operations Center bunker, to be purchased under State Contract # SW1056B, as recommended by the Police Chief The motion to approve the expenditure of funds, in the amount of $ 63, 976. 50, to Bearcom, for the cost to build and install the radio tower for the Emergency Operations Center bunker, to be purchased under State Contract # SW 1056B, as recommended by the Police Chief, was made by Council Member Yanda and secondedby Council Member Gilliland. City Council Minutes - June 16, 2020 Page 5 Chief Corn stated the tower is for the new EOC bunker, it will greatly enhance their capabilities. The vote: AYES: Selby, Wootton, Yanda, Gilliland, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving the expenditure of funds, in the amount of $ 585, 224. 23, to Presidio Networked Solutions, for the technology software, hardware and network services for the Emergency Operations Center bunker, to be purchased under State Contract # SW1014 The motion to approve the expenditure of funds, in the amount of $ 585, 224. 23, to Presidio Networked Solutions, for the technology software, hardware and network services for the Emergency Operations Center bunker, to be purchased under State Contract # SW 1014, was made by Council Member Cacini and seconded by Council Member Selby. The vote: AYES: Cacini, Yanda, Gilliland, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving the expenditure of funds, in the amount of $ 30, 609. 00, to Musco Sports Lighting, LLC, for the replacement of a baseball field pole and lighting fixture damaged due to a recent storm, purchased using the BuyBoard Purchasing Cooperative Contract #592- 19, to be paid from insurance reimbursement with LED fixture upgrade paid for by the Yukon Optimist Sports Club, as recommended by the Parks & Recreation Director The motion to approve the expenditure of funds, in the amount of $ 30, 609. 00, to Musco Sports Lighting, LLC, for the replacement of a baseball field pole and lighting fixture damaged due to a recent storm, purchased using the BuyBoard Purchasing Cooperative Contract # 592- 19, to be paid from insurance reimbursement with LED fixture upgrade paid for by the Yukon Optimist Sports Club, as recommended by the Parks & Recreation Director, was made by Council Member Cacini and seconded by Council Member Yanda. Ms. Scott stated the light pole fell during a wind storm. The Optimist Club is paying the extra for the fixture to be upgraded to LED. The vote: AYES: Cacini, Gilliland, Wootton, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider accepting the Public Water Line Improvements and placing the Maintenance Bonds into effect for each to serve Yukon Crossing Phase II, Retail 815 & 825 E. Main), as recommended by the City Engineer City Council Minutes - June 16, 2020 Page 6 The motion to accept the Public Water Line Improvements and placing the Maintenance Bonds into effect for each to serve Yukon Crossing Phase II, Retail ( 815 825 E. Main), as recommended by the City Engineer, was made by Council Member Cacini and seconded by Mayor Selby. The vote: AYES: Yanda, Cacini, Selby, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider accepting the fee- in- lieu of Detention, in the amount of $ 1, 000. 00, from O' Reilly Auto Parts, for the building addition ( 134 W. Main), as recommended by the City Engineer The motion to accept the fee- in- lieu of Detention, in the amount of $ 1 , 000. 00, from O' Reilly Auto Parts, for the building addition ( 134 W. Main), as recommended by the City Engineer, was made by Council Member Cacini and seconded by Council Member Yanda. Council Member Gilliland asked Mr. Williams to explain the fee- in- lieu. Mr. Williams stated the existing is all pavement, he said the Ordinance allows for a fee- in- lieu of building a detention pond. The fee goes towards stormwater management. The vote: AYES: Selby, Gilliland, Wootton, Yanda, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 11. New Business - no new business. 12. Council Discussion Council Member Yanda encouraged everyone to continue safe practices during the pandemic. Council Member Cacini thanked the public for shopping in Yukon. Council Member Gilliland thanked Mr. Crosby and staff for their hard work on the new budget. He also thanked Chief Corn and the Police Department for their hard work. Council Member Wootton gave an upcoming events recap. Mayor Selby stated she would post her discussion on Facebook due to her loss of voice. 13. Adjournment 41- helli Selby, Mayor VI. i-- O V2, 1 iI i Doug fivers, ity Clerk 4P ` y_ 1891