City Council

Yukon City Council Minutes July 7, 2020 The Yukon City Council met in regular session on July 7, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Scott Kinney, Trinity Baptist Church The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Mitch Hort, Development Services Director Gary Cooper, IT Director Josh Gotcher, IT Presentations and Proclamations None Visitors Jody Pendleton, 13460 W. Wilshire, asked the Council to enforce Ordinance 1379 that restricts commercial water wells in the City Limits. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 16, 2020 B) Payment of material claims in the amount of $ 199, 186. 81 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of June 16, 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 199, 186. 81 , was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Yanda, Wootton, Selby, Cacini, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - July 7, 2020 Page 2 2A. Consider entering into an Engagement Letter with HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2020, at an approximate cost of $ 29, 450. 00 The motion to enter into an Engagement Letter with HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2020, at an approximate cost of 29, 450. 00, was made by Trustee Yanda and seconded by Trustee Cacini. The vote: AYES: Cacini, Selby, Wootton, Gilliland, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of June 16, 2020 B) Payment of material claims in the amount of $ 385, 305. 89 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Renewal of the agreement between the City of Yukon and Crawford & Associates, P. C., for the preparation of annual financial statements, and general accounting and advisory assistance, through June 30, 2021 E) Renewal of the Inter- Governmental Agreement with the City of Oklahoma City for the Regional Household Hazardous Waste Collection Program, through June 30, 2021 F) Renewal of the Interlocal Governmental Cooperation Agreement with the City of Piedmont, providing after- hours emergency dispatch services, for the term of July 1, 2020 through June 30, 2021, at a rate of $4, 489. 38 per month G) Renewal of the Agreement for Services with Yukon Sharing Ministry, Inc., for the term of July 1, 2020 through June 30, 2021, in the amount of $ 325. 00 H) Renewal of the Agreement for Services with Sister Cities International, for the term of July 1, 2020 through June 30, 2021, in the amount of $ 450. 00 I) Renewal of the Agreement for Services with Chisholm Trail Historical Preservation Society, Inc., for the term of July 1, 2020 through June 30, 2021, with services and materials to be provided by the City during the Chisholm Trail Festival J) Renewal of the Agreement for Services with Project Graduation, for the term of July 1, 2020 through June 30, 2021, for the amount of $250. 00, upon proper application K) Setting the date for the next regular Council meeting for July 21, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. City Council Minutes - July 7, 2020 Page 3 The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of June 16, 2020; payment of material claims in the amount of $ 385, 305. 89; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; renewal of the agreement between the City of Yukon and Crawford & Associates, P. C., for the preparation of annual financial statements, and general accounting and advisory assistance, through June 30, 2021; renewal of the Inter-Governmental Agreement with the City of Oklahoma City for the Regional Household Hazardous Waste Collection Program, through June 30, 2021 ; renewal of the Interlocal Governmental Cooperation Agreement with the City of Piedmont, providing after-hours emergency dispatch services, for the term of July 1, 2020 through June 30, 2021, at a rate of $ 4, 489. 38 per month; setting the date for the next regular Council meeting for July 21, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Wootton and seconded by Council Member Gilliland. The vote: AYES: Wootton, Gilliland, Yanda, Selby NAYS: None ABSTAIN: Cacini VOTE: 4- 0 MOTION CARRIED Council Member Cacini asked why Items G, H, I, J were pulled. Council Member Gilliland stated he had concerns with the City donating to groups. Mr. Miller stated he has reviewed the contracts and they are legal because they are for services to the City and citizens. Mayor Selby stated she called the Oklahoma Municipal League (OML) and they said the City cannot donate to groups, but recommended the Yukon Community Support Foundation cover the agreements. Council Member Yanda stated she sees no problems, these agreements have been approved in the past. The motion to postpone Items G, H, I, J indefinitely, was made by Council Member Cacini and seconded by Council Member Gilliland. The vote: AYES: Wootton, Selby, Yanda, Cacini, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - Mr. Crosby reported that ODAT has approved the bid for the 1- 40 Frisco Road Interchange and the unofficial report of Sales Tax up 4% and Use Tax up 30%. 3. Consider approving the Budget Amendment for Fiscal Year 2021, per the Memo of Understanding between the City of Yukon and the Yukon Fraternal Order of Police # 173, for the supplemental appropriations for the Yukon Public Limited Tax Fund ( PEST Fund) The motion to approve the Budget Amendment for Fiscal Year 2021, per the Memo of Understanding between the City of Yukon and the Yukon Fraternal Order of Police 173, for the supplemental appropriations for the Yukon Public Limited Tax Fund ( PEST Fund), was made by Council Member Gilliland and seconded by Council Member Wootton. City Council Minutes - July 7, 2020 Page 4 Mr. Crosby stated this amendment supplements the cuts made in the Police budget. The vote: AYES: Gilliland, Selby, Cacini, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider entering into an Engagement Letter with HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2020, at an approximate cost of $29, 450. 00 The motion to enter into an Engagement Letter with HBC CPAs and Advisors to prepare the audit for the fiscal year ending June 30, 2020, at an approximate cost of 29, 450.00, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Wootton, Cacini, Selby, Yanda, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider entering into an Interlocal Agreement with the Board of County Commissioners, Canadian County, Oklahoma, for labor to make necessary road repairs to Frisco Drive between Cimarron Road and Frisco Road The motion to enter into an Interlocal Agreement with the Board of County Commissioners, Canadian County, Oklahoma, for labor to make necessary road repairs to Frisco Drive between Cimarron Road and Frisco Road, was made by Council Member Gilliland and seconded by Council Member Wootton. The vote: AYES: Cacini, Yanda, Gilliland, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider approving Resolution 2020- 11, a Resolution of the Council of the City of Yukon approval of June 28, 2018 Weighted Voting Amendment to agreement creating the 9- 1- 1 Association of Central Oklahoma Governments The motion to approve Resolution 2020- 11 , a Resolution of the Council of the City of Yukon approval of June 28, 2018 Weighted Voting Amendment to agreement creating the 9- 1- 1 Association of Central Oklahoma Governments, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Cacini, Wootton, Gilliland, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - July 7, 2020 Page 5 7. Consider approving Resolution 2020- 12, a Resolution declaring the necessity in acquiring a certain Permanent Easement located in the Northwest Quarter of Section 17, Township 12 North, Range 5 West of Indian Meridian, City of Yukon, Canadian County, Oklahoma; authorizing, instructing and directing the City Manager to acquire said Permanent Easement for public street, drainage, pipeline relocation, utilities and uses incidental thereof, for the City of Yukon Project commonly referred to as the State Highway 4 Improvement Project 04757( 04), by purchase and settlement of damages with the landowner, and authorizing, instructing and directing the Municipal Counselor to condemn said property for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the landowner The motion to approve Resolution 2020- 12, a Resolution declaring the necessity in acquiring a certain Permanent Easement located in the Northwest Quarter of Section 17, Township 12 North, Range 5 West of Indian Meridian, City of Yukon, Canadian County, Oklahoma; authorizing, instructing and directing the City Manager to acquire said Permanent Easement for public street, drainage, pipeline relocation, utilities and uses incidental thereof, for the City of Yukon Project commonly referred to as the State Highway 4 Improvement Project 04757( 04), by purchase and settlement of damages with the landowner, and authorizing, instructing and directing the Municipal Counselor to condemn said property for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the landowner, was made by Council Member Cacini and seconded by Council Member Yanda. Council Member Gilliland asked which piece of land this refers to. Mr. Crosby stated this is a revised Resolution for the Holtman property so the City can work with utilities to have one condemnation versus three. Council Member Gilliland asked about the offer. Mr. Crosby stated the price per foot will be the same for all entities, the City will be reimbursed for the other 2 easements. The vote: AYES: Gilliland, Yanda, Cacini, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving Change Order No. 1 for the City of Yukon Emergency Operation Center, in the amount of $ 2, 745. 04, to furnish and install a 4 inch gas line, as recommended by the City Engineer The motion to approve Change Order No. 1 for the City of Yukon Emergency Operation Center, in the amount of $ 2, 745. 04, to furnish and install a 4 inch gas line, , as recommended by the City Engineer, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Selby, Wootton, Yanda, Gilliland, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving a Revocable Permit to Davis Carpet Company, for the relocation and installation of a new sign pole and existing sign cabinet, sign cabinet encroachment on a portion of the public way or easement, or City owned property, 750 E. Main Street City Council Minutes - July 7, 2020 Page 6 The motion to approve a Revocable Permit to Davis Carpet Company, for the relocation and installation of a new sign pole and existing sign cabinet, sign cabinet encroachment on a portion of the public way or easement, or City owned property, 750 E. Main Street, was made by Council Member Yanda and seconded by Council Member Cacini. Council Member Gilliland asked if future work can be done. Mr. Hort stated yes, it can be revoked if needed. The vote: AYES: Yanda, Gilliland, Selby, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider accepting the following warranty deeds and temporary easement from Oklahoma Gas and Electric for Highway 4 Phase II: A) Temporary Easement for a strip, piece or parcel of land lying in the 1/ Southwest Quarter ( SW 4) of Section Sixteen ( 16), Township Twelve North T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, Parcel No. 14. 1 B) Warranty Deed for a strip, piece or parcel of land lying in the Southwest 1/ Quarter ( SW of Section Sixteen ( 16), Township Twelve North ( T12N), 4) Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, Parcel No. 14 C) Warranty Deed for a strip, piece or parcel of land lying in the Southwest Quarter ( SW 1/ 4) of Section Sixteen ( 16), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, Parcel No. 15 The motion to accept the following warranty deeds and temporary easement from Oklahoma Gas and Electric for Highway 4 Phase II: A) Temporary Easement for a strip, piece or parcel of land lying in the Southwest Quarter ( SW V4) of Section Sixteen 16), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, Parcel No. 14. 1 ; B) Warranty Deed for a strip, piece or parcel of land lying in the Southwest Quarter ( SW '/ of Section Sixteen ( 16), Township 4) Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, Parcel No. 14; C) Warranty Deed for a strip, piece or parcel of land lying in the Southwest Quarter ( SW '/ of Section Sixteen ( 16), Township Twelve 4) North ( T12N), Range Five West ( R5W) of the Indian Meridian, Canadian County, Oklahoma, Parcel No. 15, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Cacini, Gilliland, Yanda, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider approving a Final Plat for Spanish Cove, Phase II, 50 E. Vandament, being a part of the of the Northwest Quarter ( NW/ 4) of Section Twenty Eight ( 28), Township Twelve North ( T12N), Range Five West ( R5W) of the Indian Meridian I. M.) in Yukon, Canadian County, Oklahoma, as recommended by the Planning Commission City Council Minutes - July 7, 2020 Page 7 The motion to approve a Final Plat for Spanish Cove, Phase II, 50 E. Vandament, being a part of the of the Northwest Quarter ( NW/ 4) of Section Twenty Eight ( 28), Township Twelve North ( Ti 2N), Range Five West ( R5W) of the Indian Meridian ( I. M.) in Yukon, Canadian County, Oklahoma, as recommended by the Planning Commission, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Wootton, Cacini, Gilliland, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 12. New Business - no new business. 13. Council Discussion Council Member Gilliland thanked the Parks & Recreation Department and all City Employees for a great Freedom Fest. He told a story about Henry Ford that he shares with his students. Council Member Cacini stated Freedom Fest was great and safe. He made a recommendation to have a time in the Study Session before the meeting to ask questions and discuss items. Council Member Wootton stated many people said the fireworks show was the best in 20 years. Council Member Yanda stated she received several compliments on Freedom Fest. Mayor Selby complimented City Employees for all their hard work at Freedom Fest, she encouraged citizens to notice the progress on Hwy 4 and gave an upcoming events recap. 14. Adjournment r S elli Selby, Mayor A A 40,F: yuir Dou• p ivers, City Clerk w o s 49F x, VLKON