City Council

Yukon City Council Minutes July 21, 2020 The Yukon City Council met in regular session on July 21, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Blake Burrough, Frontline Church The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: JimCrosby, City Manager Doug Shivers, City Clerk Tammy Kretchmar, Assistant City Manager John Corn, Police Chief Gary Miller, City Attorney Philip Merry, City Treasurer Mitch Hort, Development Services Director Robbie Williams, City Engineer Jerome Brown, IT Mike Roach, Deputy Police Chief Vicki Davis, Main Street Director Presentations and Proclamations None Visitors None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of July 7, 2020 B) Payment of material claims in the amount of $ 418, 511. 03 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of July 7, 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 418, 511 .03, was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Wootton, Yanda, Cacini, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - July 21, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of July 7, 2020 B) Payment of material claims in the amount of $ 1, 142, 737. 45 C) The appointments of David Enmark to the Planning Commission and Timothy Peters to the Traffic Commission, representing Ward 4, as recommended by Council Member Aric Gilliland D) The renewal of the existing Contract with the Yukon Public School District to provide four ( 4) School Resource Officers, for the contract term of July 1, 2020 to June 30, 2021, for the sum of $ 200, 000. 00 E) Renewal of the existing Interlocal Governmental Cooperation Agreement with the Canadian County Sheriff' s Office, providing use of the County Jail, for the term of July 1, 2020 to June 30, 2021, at a rate of $ 40. 00 per day per prisoner F) Setting the date for the next regular Council meeting for August 4, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of July 7, 2020; payment of material claims in the amount of $ 1, 142, 737. 45; the appointments of David Enmark to the Planning Commission and Timothy Peters to the Traffic Commission, representing Ward 4, as recommended by Council Member Aric Gilliland; the renewal of the existing Contract with the Yukon Public School District to provide four (4) School Resource Officers, for the contract term of July 1, 2020 to June 30, 2021 , for the sum of $ 200, 000.00; renewal of the existing Interlocal Governmental Cooperation Agreement with the Canadian County Sheriff' s Office, providing use of the County Jail, for the term of July 1 , 2020 to June 30, 2021 , at a rate of $ 40. 00 per day per prisoner; setting the date for the next regular Council meeting for August 4, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was made by Council Member Cacini and seconded by Council Member Wootton. Council Member Gilliland introduced and gave bios on his Ward 4 appointments. The vote: AYES: Cacini, Wootton, Yanda, Gilliland, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Resolution 2020- 13, a Resolution supporting continued participation in the Main Street Program The motion to approve Resolution 2020- 13, a Resolution supporting continued participation in the Main Street Program, was made by Council Member Cacini and seconded by Council Member Gilliland. The vote: AYES: Yanda, Cacini, Wootton, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - July 21, 2020 Page 3 4. Consider approving the expenditure of funds, in the amount of $ 92, 267. 58, to AT& T, for utility relocation regarding the 1- 40 & Frisco Road Interchange ( Utility Relocation Agreement approved by City Council on August 6, 2019), as recommended by the Development Services Director The motion to approve the expenditure of funds, in the amount of $ 92, 267. 58, to AT& T, for utility relocation regarding the 1- 40 & Frisco Road Interchange (Utility Relocation Agreement approved by City Council on August 6, 2019), as recommended by the Development Services Director, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Selby, Cacini, Gilliland, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider accepting the Tenant Release, in the amount of $ 1, 050. 00, to Te- Ray Resources, LLC, for improvements/ damages regarding right- of- ways for the Hwy 4 project, as recommended by the Development Services Director The motion to accept the Tenant Release, in the amount of $ 1, 050. 00, to Te- Ray Resources, LLC, for improvements/ damages regarding right- of- ways for the Hwy 4 project, as recommended by the Development Services Director, was made by Council Member Gilliland and seconded by Council Member Wootton. Mr. Hort explained the amount covers items on the property that must be relocated for the highway project. The vote: AYES: Gilliland, Wootton, Cacini, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider renewing the Memorandum of Agreement between the City of Yukon and the Federal Emergency Management Agency Integrated Public Alert and Warning System ( IPAWS) Program Management Office, for the use of interoperable system( s) and IPAWS OPEN Platform for Emergency Networks IPAWS- OPEN), as recommended by the Information Technology Director The motion to renew the Memorandum of Agreement between the City of Yukon and the Federal Emergency Management Agency Integrated Public Alert and Warning System ( IPAWS) Program Management Office, for the use of interoperable system( s) and IPAWS OPEN Platform for Emergency Networks ( IPAWS- OPEN), as recommended by the Information Technology Director, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Cacini, Yanda, Gilliland, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving Change Order # 1 for the North Gregory Road Rehabilitation Project, in the amount of $ 22, 528.00, to Cimarron Construction Company, for steel sheeting and concrete to repair existing portions City Council Minutes - July 21, 2020 Page 4 The motion to approve Change Order # 1 for the North Gregory Road Rehabilitation Project, in the amount22, 528. 00, to Cimarron Construction Company, for steel of $ sheeting and concrete to repair existing portions, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Gilliland, Yanda, Selby, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8. New Business - no new business. 9. Council Discussion Council Member Yanda welcomed the new appointees to the Planning and Traffic Commissions. Council Member Wootton welcomed the new appointees and encouraged everyone to be kind to one another concerning masks. Council Member Cacini read a statement encouraging citizens to complete the 2020 Census. Council Member Gilliland stated that every problem has a solution. Mayor Selby gave an upcoming events recap, encouraged citizens to complete the Census and stated masks are required in City facilities. 10. Adjournment el elli Selby, ayor o 6`, v' f . Dou. fivers, City Clerk z i: - I