City Council

Yukon City Council Minutes August 18, 2020 The Yukon City Council met in regular session on August 18, 2020 at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Scott Kinney, Trinity Baptist Church The flag salute was given in unison. ROLL CALL: ( Present) Shelli Selby, Mayor Jeff Wootton, Vice Mayor Donna Yanda, Council Member Rick Cacini, Council Member Aric Gilliland, Council Member OTHERS PRESENT: Jim Crosby, City Manager Doug Shivers, City Clerk John Corn, Police Chief Gary Miller, City Attorney Mitch Hort, Development Services Director Philip Merry, City Treasurer Robbie Williams, City Engineer Shawn Vogt, Fire Chief Gary Cooper, IT Director Mike Roach, Deputy Police Chief Presentations and Proclamations None Visitors Pastor Scott Kinney, Trinity Baptist Church, passed out information on a new clinic and explained how it will serve Canadian County. Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of August 4, 2020 B) Payment of material claims in the amount of $ 728, 062. 00 The motion to approve the YMA Consent Docket, consisting of the approval of the minutes of the regular meeting of August 4, 2020; the minutes of the special meeting of April 28, 2020; payment of material claims in the amount of $ 728, 062. 00, was made by Trustee Cacini and seconded by Trustee Yanda. The vote: AYES: Yanda, Cacini, Selby, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes - August 18, 2020 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of August 4, 2020 B) Payment of material claims in the amount of $ 1, 094, 307. 26 C) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade D) Setting the date for the next regular Council meeting for September 1, 2020, 7: 00 p. m., in the Council Chambers of the Centennial Building, 12 S. Fifth St. The motion to approve the Consent Docket consisting of the minutes of the regular meeting of August 4, 2020; payment of material claims in the amount of 1 , 094, 307. 26; designating the items on the attached list from the Technology Department as surplus and authorizing their sale, donation or trade; setting the date for the next regular Council meeting for September 1, 2020, 7: 00 p. m., in the Council Chambers of the CentennialBuilding, 12 S. Fifth St., was made by Council Member Cacini and seconded by Council Member Gilliland. The vote: AYES: Wootton, Cacini, Gilliland, Selby, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials - no report given. 3. Consider approving Ordinance 1408, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 91 and 204- 92 and adopting the International Plumbing Code 2015 edition and providing additions, insertions, and deletions thereto and declaring an emergency. The motion to approve Ordinance 1407, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 91 and 204- 92 and adopting the International Plumbing Code 2015 edition and providing additions, insertions, and deletions thereto and declaring an emergency, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Selby, Yanda, Gilliland, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 3a. Consider approving the Emergency Clause of Ordinance No. 1408 The motion to approve the Emergency Clause of Ordinance No. 1408, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Yanda, Selby, Cacini, Gilliland, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - August 18, 2020 Page 3 4. Consider approving Ordinance 1409, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 106, 204- 107 and 204- 111 of the Code of Ordinances of the City of Yukon by adopting the International Mechanical Code 2015 edition and providing additions, insertions, and deletions thereto and declaring an emergency The motion to approve Ordinance 1409, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 106, 204- 107 and 204- 111 of the Code of Ordinances of the City of Yukon by adopting the International Mechanical Code 2015 edition and providing additions, insertions, and deletions thereto and declaring an emergency, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Cacini, Gilliland, Wootton, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 4a. Consider approving the Emergency Clause of Ordinance No. 1409 The motion to approve the Emergency Clause of Ordinance No. 1409, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Cacini, Selby, Yanda, Gilliland, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving Ordinance 1410, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 51, 204- 52 of the Code of Ordinances of the City of Yukon by adopting the International Fuel Gas Code 2015 edition and providing additions, insertions, and deletions thereto and declaring an emergency. The motion to approve Ordinance 1410, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 51 , 204- 52 of the Code of Ordinances of the City of Yukon by adopting the International Fuel Gas Code 2015 edition and providing additions, insertions, and deletions thereto and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Wootton, Selby, Cacini, Gilliland, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 5a. Consider approving the Emergency Clause of Ordinance No. 1410 The motion to approve the Emergency Clause of Ordinance No. 1410, was made by Council Member Cacini and seconded by Council Member Wootton. The vote: AYES: Yanda, Gilliland, Selby, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - August 18, 2020 Page 4 6. Consider approving Ordinance 1411, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 38- 19, 38- 20, 38- 21, 38- 41, 38- 42 and 38- 43 by adopting the 2015 International Fire Code by amending Sections 101. 1, 105. 1. 1, 105. 1. 2, 109. 4, 111. 4, Definitions, 308. 1. 6. 3, 508. 1. 3, 903. 2. 7, 903. 2. 9 s- 1, 907. 2. 3, 1010. 1. 10, 1015. 6, 1015. 6. 1, 1015. 6. 2, 1015. 6. 3, 1015. 7, 1101. 1, 1103. 4. 2, 1104. 1, 1104. 18, 2301. 7, 2302, 2303. 1, 2303. 2. 1, 2303. 2. 2, 2304. 3. 7, 2307. 3, 2307. 4. 1, 2307. 7, 2308. 3. 2, 2308. 4, 2308. 7, 2308. 7. 1, 2308. 7. 20, 2311. 4. 3, 2311. 5, 2311. 5. 1, 2311. 7, 2311. 7. 1. 1, 5501. 1, 5705. 5, 6106. 1, 6106. 2 providing fees be set by resolution of the City Council and declaring an emergency The motion to approve Ordinance 1411 , an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 38- 19, 38- 20, 38- 21 , 38- 41, 38- 42 and 38-43 by adopting the 2015 International Fire Code by amending Sections 101 . 1 , 105. 1 . 1, 105. 1 . 2, 109. 4, 111 . 4, Definitions, 308. 1 . 6. 3, 508. 1 . 3, 903. 2. 7, 903. 2. 9 s- 1, 907. 2. 3, 1010. 1 . 10, 1015. 6, 1015. 6. 1 , 1015. 6. 2, 1015. 6. 3, 1015. 7, 1101 . 1 , 1103. 4. 2, 1104. 1, 1 104. 18, 2301 . 7, 2302, 2303. 1 , 2303. 2. 1 , 2303. 2. 2, 2304. 3. 7, 2307. 3, 2307. 4. 1, 2307. 7, 2308. 3. 2, 2308. 4, 2308. 7, 2308. 7. 1, 2308. 7. 20, 2311 . 4. 3, 2311 . 5, 2311 . 5. 1 , 2311 . 7, 2311 . 7. 1 . 1 , 5501 . 1 , 5705. 5, 6106. 1 , 6106. 2 providing fees be set by resolution of the City Council and declaring an emergency, was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Selby, Cacini, Wootton, Yanda, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 6a. Consider approving the Emergency Clause of Ordinance No. 1411 The motion to approve the Emergency Clause of Ordinance No. 1411, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Yanda, Gilliland, Selby, Cacini, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving Ordinance 1412, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections, 204- 66, 204- 67, 204- 69, 204- 70, 204- 71, 204- 74 and 204- 75 of the Code of Ordinances of the City of Yukon by adopting the National Electrical Code 2014 edition and providing additions, insertions, and deletions thereto and declaring an emergency The motion to approve Ordinance 1412, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections, 204- 66, 204- 67, 204- 69, 204- 70, 204- 71, 204- 74 and 204- 75 of the Code of Ordinances of the City of Yukon by adopting the National Electrical Code 2014 edition and providing additions, insertions, and deletions thereto and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Yanda. City Council Minutes - August 18, 2020 Page 5 Council Member Wootton asked if 2014 was the most current. Mr. Hort stated no, 2014 is consistent with the State of Oklahoma and the metro area. The vote: AYES: Cacini, Wootton, Gilliland, Yanda, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 7a. Consider approving the Emergency Clause of Ordinance No. 1412 The motion to approve the Emergency Clause of Ordinance No. 1412, was made by Council Member Wootton and seconded by Council Member Yanda. The vote: AYES: Gilliland, Selby, Wootton, Yanda, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving Ordinance 1413, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 27, 204- 28, 204- 29, 204- 30, by adopting the International Building Code 2015 edition and providing additions, insertions, and deletions thereto, and modifying design criteria and declaring an emergency. The motion to approve Ordinance 1413, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 27, 204- 28, 204- 29, 204- 30, by adopting the International Building Code 2015 edition and providing additions, insertions, and deletions thereto, and modifying design criteria and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Selby, Cacini, Gilliland, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 8a. Consider approving the Emergency Clause of Ordinance No. 1413 The motion to approve the Emergency Clause of Ordinance No. 1413, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Yanda, Selby, Gilliland, Wootton, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving Ordinance 1414, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 136, 204- 137, 204- 138 and 204- 140 by adopting the International Residential Code 2015 edition for one- and two- family dwellings, providing additions, insertions, and deletions thereto and declaring an emergency City Council Minutes - August 18, 2020 Page 6 The motion to approve Ordinance 1414, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Sections 204- 136, 204- 137, 204- 138 and 204- 140 by adopting the International Residential Code 2015 edition for one- and two- family dwellings, providing additions, insertions, and deletions thereto and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Gilliland, Cacini, Selby, Wootton, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 9a. Consider approving the Emergency Clause of Ordinance No. 1414 The motion to approve the Emergency Clause of Ordinance No. 1414, was made by Council Member Wootton and seconded by Council Member Cacini. The vote: AYES: Wootton, Gilliland, Yanda, Cacini, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving Ordinance 1415, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending the Communication Tower Ordinance No. 1364 Section 60- 7 ( b) location requirements; and declaring an emergency. The motion to approve Ordinance 1415, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending the Communication Tower Ordinance No. 1364 Section 60- 7 ( b) location requirements; and declaring an emergency, was made by Council Member Cacini and seconded by Council Member Yanda. The vote: AYES: Cacini, Gilliland, Selby, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 10a. Consider approving the Emergency Clause of Ordinance No. 1415 The motion to approve the Emergency Clause of Ordinance No. 1415, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Yanda, Wootton, Gilliland, Selby, Cacini NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider approving the Fiscal Year 2019 Assistance to Firefighters Grant in the amount of $ 232, 000. 00 with a City match of $ 23, 200. 00, from the Department of Homeland Security, for firefighter breathing apparatus cylinders and facemasks, as recommended by the Fire Chief City Council Minutes - August 18, 2020 Page 7 The motion to approve the Fiscal Year 2019 Assistance to Firefighters Grant in the of $ 232, 000. 00 with 23, 200. 00, from the Department of amount a City match of $ Homeland Security, for firefighter breathing apparatus cylinders and facemasks, as recommended by the Fire Chief, was made by Council Member Wootton and seconded by Council Member Yanda. Council Member Gilliland asked if this meets the needs and in the future if it is best to replace a few at a time instead of all at once. Chief Vogt stated yes this meets the need and due to keeping all the units the same when it comes to parts, it is best to buy them together. Council Member Wootton asked if this is everything needed. Chief Vogt stated yes. The vote: AYES: Cacini, Wootton, Yanda, Selby, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving the expenditure of funds in the amount of $ 174, 968. 00, to replace all remaining Windows 7 computers within the City departments, using State Contract vendors for Panasonic ( SW 1020P) and HP ( SW 1020 HPI), to be paid from the Technology Capital Improvement budget, as recommended by the Information Technology Director The motion to approve the expenditure of funds in the amount of $ 174, 968. 00, to replace all remaining Windows 7 computers within the City departments, using State Contract vendors for Panasonic ( SW 1020P) and HP ( SW 1020 HPI), to be paid from the Technology Capital Improvement budget, as recommended by the Information Technology Director, was made by Council Member Gilliland and seconded by Council Member Wootton. Council Member Wootton asked how many will be replaced. Mr. Cooper stated 100 desktops, 17 police laptops and 9 general laptops. Council Member Gilliland asked about a rotation. Mr. Cooper stated purchases facilitate rotation as the budget allows. The vote: AYES: Cacini, Gilliland, Selby, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider approving the expenditure of funds in the amount of $ 22, 328. 40 11, 164. 20 to be reimbursed by the Stone Mill Homeowner' s Association), to Brewer Construction Oklahoma, for drainage improvements in the 2200 block of Waterford Lane, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director The motion to approve the expenditure of funds in the amount of $ 22, 328. 40 1 1 , 164. 20 to be reimbursed by the Stone Mill Homeowner' s Association), to Brewer Construction Oklahoma, for drainage improvements in the 2200 block of Waterford Lane, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director, was made by Council Member Cacini and seconded by Council Member Yanda.  August 18, 2020 Page 8 City Council Minutes - Council Member Gilliland asked if there was a contract for reimbursement. Mr. Crosby stated the HOA has agreed to reimburse. The vote: AYES: Selby, Cacini, Wootton, Gilliland, Yanda NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Consider approving the expenditure of funds in the amount of $ 12, 524. 81, to Brewer Construction Oklahoma, for erosion repair at Freedom Trail Playground/ Mulvey Pond Dam, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director The motion to approve the expenditure of funds in the amount of $ 12, 524. 81 , to Brewer Construction Oklahoma, for erosion repair at Freedom Trail Playground/ Mulvey Pond Dam, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as recommended by the Development Services Director, was made by Council Member Yanda and seconded by Council Member Wootton. The vote: AYES: Yanda, Selby, Cacini, Wootton, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 15. Consider the expenditure of funds in the amount of $ 76, 266. 64, to approving 11th Brewer Construction Oklahoma, for drainage ditch improvements along Street, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as requested by Council Member Gilliland The motion to approve the expenditure of funds in the amount of $ 76, 266. 64, to Brewer Construction Oklahoma, for drainage ditch improvements along 11th Street, using unit bid prices from the 2020 Concrete and Asphalt Paving, Drainage, Water and Sewer Project Contract, as requested by Council Member Gilliland, was made by Council Member Gilliland and seconded by Council Member Wootton. Council Member Gilliland stated the project goes from Taylor Park north to Wagner Road to improve drainage. Mr. Crosby stated this will help with drainage and include the replacement of many tinhorns. The vote: AYES: Selby, Cacini, Gilliland, Yanda, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 16. Consider approving accepting the Irrevocable Standby Letter of Credit, in the amount of $ 49, 118. 75, for sewer and water for The Commons, LLC, located at Health Center Parkway and Professional Circle, as recommended by the Development Services Director City Council Minutes - August 18, 2020 Page 9 The motion to accept the Irrevocable Standby Letter of Credit, in the amount of 49, 118. 75, for sewer and water for The Commons, LLC, located at Health Center Parkway and Professional Circle, as recommended by the Development Services Director, was made by Council Member Yanda and seconded by Council Member Cacini. The vote: AYES: Selby, Wootton, Cacini, Yanda, Gilliland NAYS: None VOTE: 5- 0 MOTION CARRIED 17. Consider approving Ordinance 1416, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Code Section 74- 97 ( Proclamation and Termination of State of Emergency) ( d) and adding sections ( e) and ( f) and declaring an emergency. The motion to approve Ordinance 1416, an Ordinance which provides amendment to the Code of Ordinances of the City of Yukon, Oklahoma by amending Code Section 74- 97 ( Proclamation and Termination of State of Emergency) ( d) and adding sections ( e) and ( f) and declaring an emergency, was made by Council Member Gilliland and seconded by Council Member Wootton. Discussion was held by the Council, including: Council Member Gilliland stated this was his request and has nothing to do with the mask He stated after a mayor declares an emergency, then the requirements. Council should decide what punishment should apply, which provides checks to the proclamation. He stated this Ordinance requires a Proclamation to expire after 30 days and Council to decide the fee/ punishment for violation at an emergency meeting. Mayor Selby stated the current violation ranges from a warning to $ 700 and/ or up to 3 days in jail. Chief Corn stated no citations have been issued. The vote: AYES: Wootton, Gilliland NAYS: Yanda, Cacini, Selby VOTE: 2- 3 MOTION FAILED 17a. Consider approving the Emergency Clause of Ordinance No. 1416 Item was pulled due to the failure of Item 17. 18. New Business - no new business. 19. Council Discussion Council Member Yanda encouraged everyone to stay safe. Council Member Wootton remindedthe public that school starts next week and school zones will be on. Chief Corn stated some schools will have students present and school zones will be enforced. City Council Minutes - August 18, 2020 Page 10 Council Member Cacini thanked the Police for their response to an incident at the Veteran' s Museum, announced the Vet' s Gala and encouraged everyone to complete the Census. Council Member Gilliland thanked the educators as they go back to school in these challenging times. Mayor Selby thanked Trinity Baptist Church for their new clinic and reminded everyone to wear their mask. 20. Adjournment ey helli Selby, Mayor Doug ers, City Clerk 61` pKV. FiOAs, q o , Z 3z' W tt III I 4 '4 N'. r YUKy;Op, N