City Council

Yukon Municipal Authority Minutes June 25, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Rodney Zimmerman, Council Member Shelli Selby, Council Member Adam Shriver, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 4, 2024 B) Payment of material claims in the amount of$ 1, 540. 50 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of June 25, 2024; payment of material claims in the amount 1, 540. 50, was made by Council of $ Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Pillmore, Zimmerman, Shriver NAYES: None VOTE: 5- 0 MOTION CARRIED 2A. Presentation and acceptance of the fiscal year 2022- 2023 Financial Audit performed by HBC CPAs & Advisors The motion to accept the fiscal year 2022- 2023 Financial Audit performed by HBC CPAs & advisors, was made by Council Member Zimmerman and seconded by Council Member Wootton. Chris Heim of HBC CPAs & Advisors explained the Auditor' s duties when performing an audit. He also pointed out two issues within the audit that were improperly handled. The vote: AYES: Zimmerman, Wootton, Selby, Shriver, Pillmore NAYES: None VOTE: 5- 0 MOTION CARRIED 3A. INFORMATION ITEM ONLY: Performeter Presentation by Frank Crawford, Crawford & Associates, P. C. Frank Crawford of Crawford and Associates, P. C. gave an overview of his evaluation of the City' s finances as determined in his Performeter, a tool developed for that purpose. He provided detailed discussion on several of the components that factor into the scoring system. The City' s overall score of 8. 0 was only 0. 1 less than last year' s score, and Mr. Crawford noted that both scores were excellent. The Mayor thanked him for the help his team has provided to the City. 4A. Consider approving budget amendments for fiscal year 2024 The motion to approve budget amendments for fiscal year 2024, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Selby, Zimmerman, Shriver, Wootton NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA Reconvene Yukon and as City Council)  Yukon City Council Minutes June 25, 2024 The Yukon City Council met in regular session on June 25, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Mr. Chris Davis The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Rodney Zimmerman, Council Member Shelli Selby, Council Member Adam Shriver, Council Member OTHERS PRESENT: Mitch Hort, Acting City Manager Jason Beal, Asst. to the City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jared Riley, Information Technology Ryan McClure, Parks & Rec Director Shawn Vogt, Fire Chief Gary Cooper, IT Director Ashely Geddes, Assistant Parks & Rec Dir. Arnold Adams, Public Works Director Sara Johnson, Deputy City Clerk Cindi Shivers, HR Director Sara Schieman, Library Director Presentations and Proclamations Bobby Boyd Day" Proclamation Mayor Pillmore read the proclamation to Mr. Boyd and thanked him for his service. Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 4, 2024 B) Payment of material claims in the amount of $ 1, 540. 50 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of June 4, 2024; payment of material claims in the amount of $ 1, 540. 50, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Pillmore, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 25, 2024 Page 2 2A. Presentation and acceptance of the fiscal year 2022- 2023 Financial Audit performed by HBC CPAs & Advisors The motion to accept the fiscal year 2022- 2023 Financial Audit performed by HBC CPAs & Advisors, was made by Council Member Zimmerman and seconded by Council Member Wootton. Chris Heim of HBC CPAs & Advisors explained the Auditor' s duties when performing an audit. He also pointed out two issues within the audit that were improperly handled. The vote: AYES: Zimmerman, Wootton, Selby, Shriver, Pillmore NAYES: None VOTE: 5- 0 MOTION CARRIED 3A. INFORMATION ITEM ONLY: Performeter Presentation by Frank Crawford, Crawford & Associates, P. C. Frank Crawford of Crawford and Associates, P. C. gave an overview of his evaluation of the City' s finances as determined in his Performeter, a tool developed for that purpose. He provided detailed discussion on several of the components that factor into the scoring system. The City' s overall score of 8. 0 was only 0. 1 less than last year' s score, and Mr. Crawford noted that both scores were excellent. The Mayor thanked him for the help his team has provided to the City. 4A. Consider approving budget amendments for fiscal year 2024 The motion to approve budget amendments for fiscal year 2024, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Selby, Zimmerman, Shriver, Wootton NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of June 4, 2024 B) Payment of material claims in the amount of $ 1, 455, 740. 49 C) Renewal of the Interlocal Governmental Cooperation Agreement with the Canadian County Sherriff' s Office, providing use of the County Jail, for the term of July 1, 2024 through June 30, 2025, at a rate of $ 45. 00 per day per prisoner D) The execution of renewal statement of work with Civic Plus for the Civic Engage product, in the amount of $ 9, 459. 04, as recommended by the Information Technology Director E) The execution of renewal statement of work with CivicPlus for the CivicRec product, in the amount of $ 5, 290. 95, as recommended by the Information Technology Director F) The 2024- 2025 Renewal Participation Agreement with Oklahoma Municipal Authority Group ( OMAG) Workers' Compensation Plan, to include the Escrow Credit of 74, 038. 00, for a total premium amount of $ 535, 574. 00 G) The resignation of Mary Moore from the Library Board Ward 2 seat H) The appointment of Courtney Winkler to the Library Board Ward 2 seat, as nominated by Council Member Selby I) Designating the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal J) The compensation to Mr. Hort of 20% " Out Class" pay to recognize his of extraordinary effort and service during this interim period K) The appointment of Jeff Schaller to the Board of Adjustments Ward 4 seat, as recommended by Council Member Shriver City Council Minutes - June 25, 2024 Page 3 The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of June 4, 2024; payment of material claims in the amount of $ 1, 455, 740. 49; renewal of the Interlocal Governmental Cooperation Agreement with the Canadian County Sherriff' s Office, providing use of the County Jail, for the term of July 1, 2024 through June 30, 2025, at a rate of 45. 00 per day per prisoner; the execution of renewal statement of work with CivicPlus for the CivicEngage product, in the amount of $9, 459. 04, as recommended by the Information Technology Director; the execution of renewal statement of work with CivicPlus for the CivicRec product, in the amount of $ 5, 290. 95, as recommended by the Information Technology Director; the 2024- 2025 Renewal Participation Agreement with Oklahoma Municipal Authority Groug ( OMAG) Workers' Compensation Plan, to include the Escrow Credit of $ 74, 038. 00, for a total premium amount of $ 535, 574. 00; the resignation of Mary Moore from the Library Board Ward 2 seat; the appointment of Courtney Winkler to the Library Board Ward 2 seat, as nominated by Council member Selby; designation the items on the attached list from the Technology Department as surplus and authorizing their sale, trade, donation, or disposal; the compensation to Mr. Hort of 20% " Out of Class" pay to recognize his extraordinary effort and service during this interim period; the appointment of Jeff Schaller to the Board of Adjustments Ward 4 seat, as recommended by Council Member Shriver, was made by Council Member Wootton and seconded by Council Member Shriver. Council Member Selby referred to Item J and asked what 20% represented. Mayor Pillmore replied that the amount was approximately $ 2, 600. 00. The vote: AYES: Wootton, Selby, Shriver, Zimmerman, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) a. Charter Review Committee Report -Jason Beal gave a summary of the three ( 3) meetings the Committee had to determine their six ( 6) recommendations to be placed on a ballot. He said the changes would come before the Council at the July 2 City Council meeting. The Mayor and Council Member Shriver thanked Mr. Beal for his work with the Committee, and Mr. Beal thanked the Committee members. b. Freedom Trail Playground update - Ashley Geddes distributed a handout with photos from the park and other information to the Council Members. She gave a detailed description of the work going on and answered questions from various Council Members as they came up. She said the work would continue past the original deadline of June 30, probably by two weeks. c. Update on City Manager applications - Cindi Shivers explained what information for each City Manager applicant was included in the binders that were provided to each Council Member. She reviewed the timeline and answered questions from the Council regarding the last time the hiring of a City Manager happened. d. Wastewater Treatment Plant project update - Robbie Williams presented information on the current state of the Wastewater Treatment Plant, the equipment to be replaced, and the timeline for replacement. Mayor Pillmore said that this project was a critical need for the City. Mr. Williams also answered questions from Mr. Shriver regarding the impact of rain and river backflow. 3. Consider approving budget amendments for fiscal year 2024 The motion to approve budget amendments for fiscal year 2024, was made by Council Member Zimmerman and seconded by Council Member Shriver. Council Member Wootton asked why the amendments were not brought forward during the year, and Mr. Hort explained that these were to cover expenses incurred prior to the recent policy change. He also mentioned that the fees for known projects in the next fiscal year were included in the budget. The vote: AYES: Zimmerman, Selby, Wootton, Shriver, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 25, 2024 Page 4 4. Acceptance of the fiscal year 2023- 2024 Financial Audit performed by HBC CPAs & Advisors The motion to accept the fiscal year 2023- 2024 Financial Audit performed by HBC CPAs & Advisors, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Shriver, Pillmore, Zimmerman, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving the bid specifications and authorizing TEIM Design to advertise for bids for the Lakeshore Water Line Improvements along Lakeshore Drive, from Yukon Parkway to the east corporate limit line, in the vicinity of Amanda Drive, as recommended by the City Engineer The motion to approve the bid specifications and authorizing TEIM Design to advertise for bids for the Lakeshore Water Line Improvements along Lakeshore Drive, from Yukon Parkway to the east corporate limit line, int eh vicinity of Amanda Drive, as recommended by the City Engineer, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Selby, Zimmerman, Wootton, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider a motion to approve a cooperative agreement between the City of Yukon and the City of Oklahoma City for " Yukon Water Line and Improvements for OKC PC- 0525 29th Roadway Improvements for SW Street", as recommended by the Acting City Manager The motion to approve a cooperative agreement between the City of Yukon and the City of Oklahoma City for " Yukon Water Line and Improvements for OKC PC- 0525 Roadway Improvements for SW29th Street", as recommended by the Acting City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Shriver asked for more specific location information. Mr. Hort defined the location of the project for Mr. Shriver. The vote: AYES: Zimmerman, Selby, Pillmore, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving Ordinance 1453, an ordinance to consolidate the location of all Board and Commission Meetings within the Council Chambers of Yukon, Oklahoma, and to mandate broadcasting these meetings over the Internet; repealing all ordinances in conflict; providing for severability; and giving an effective date The motion to approve Ordinance 1453, an ordinance to consolidate the location of all Board and Commission Meetings within the Council Chambers of Yukon, Oklahoma, and to mandate broadcasting these meetings over the Internet; repealing all ordinances in conflict; providing for severability; and giving an effective date, was made by Council Member Wootton and seconded by Council Member Zimmerman. City Council Minutes - June 25, 2024 Page 5 Council Member Selby mentioned that the moving and broadcasting of some meetings from the Council Chambers, specifically the Library Board, made some members of the Board uncomfortable. The vote: AYES: Shriver, Wootton, Pillmore, Zimmerman NAYS: Selby VOTE: 4- 1 MOTION CARRIED 8. Consider approving Resolution No. 2024- 07, a resolution of the City Council of the City of Yukon, Oklahoma directing the City Manager, working with the City Clerk/ Treasurer, to invest City funds in local banks with current relationships with the City of Yukon, Oklahoma The motion to approve Resolution No. 2024- 07, a resolution of the City Council of the City of Yukon, Oklahoma directing the City Manager, working with the City Clerk/ Treasurer, to invest City funds in local banks with current relationships with the City of Yukon, Oklahoma, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby asked what investing was done in the past? Mr. Pillmore gave a detailed answer and said he believes that the City has an opportunity to earn a significant funds if they can be placed in the right investments. return on its Mr. Hort reminded the Council that investments must be allowable under State requirements. The vote: AYES: Selby, Pillmore, Shriver, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving a Memorandum of Understanding between the City of Yukon and the Yukon Fraternal Order of Police for purchase of fifty- one ( 51) taser units, cartridges needed for the devices and holsters for the police officers of the Yukon Police Department, in the amount of $ 221, 819. 40, to be paid annually over five ( 5) years, in the amount not to exceed $ 47, 910. 24, to be paid from the Police PEST Fund The motion to approve Memorandum of Understanding between the City of Yukon and the Yukon Fraternal Order of Police for purchase of fifty- one ( 51) taser units, cartridges needed for the devices and holsters for the police officers of the Yukon Police Department, in the amount of $ 221, 819. 40, to be paid annually over five ( 5) years, in the amount not to exceed 47, 910. 24, to be paid from the Police PEST Fund, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Pillmore, Selby, Wootton, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving Resolution No. 2024- 08, a resolution supporting continued participation in the Main Street program The motion to approve Resolution No. 2024- 08, a resolution supporting continued participation in the Main Street Program, was made by Council Member Zimmerman and seconded by Council Member Wootton. Stephen Kerr of the Main Street Board described the role of the Main Street Program and gave an overview of its upcoming events. The vote: AYES: Selby, Shriver, Zimmerman, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - June 25, 2024 Page 6 11. Consider a motion to review and approve an updated Attorney- Client Agreement with Rinehart & Rinehart, P. C., for continued employment of Roger Rinehart for City Attorney, effective July 1, 2024 The motion to review and approve an updated Attorney- Client Agreement with Rinehart & Rinehart, P. C., for continued employment of Roger Rinehart for City Attorney, effective July 1, 2024, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Shriver, Pillmore, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving Resolution No. 2024- 09, a resolution of the City of Yukon nominating Cindi Shivers as a candidate to fill an open Trustee At- Large position on the Board of Trustees of the Oklahoma Municipal Retirement Fund ( OkMRF) representing the entire membership for a five- year term beginning October 1, 2024, through October 1, 2029 The motion to approve Resolution No. 2024- 09, a resolution of the City of Yukon nominating Cindi Shivers as a candidate to fill an open Trustee At- Large position on the Board of Trustees of the Oklahoma Municipal Retirement Fund ( OkMRF) representing the entire membership for a five- year term beginning October 1, 2024, through October 1, 2029, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Wootton, Selby, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 13. New Business - None 14. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked her outgoing Library Board member, Mary Ward, and welcomed Courtney Winkler to the Board. Council Member Zimmerman mentioned that two Yukon High School Alumni were competing at this year' s Olympic Trials. Council Member Shriver said that the 37- year career of Bobby Boyd was impressive. Council Member Wootton noted that Coach Boyd was a positive influence for many students over his career, and thanked Mr. Rinehart, Mr. Hort, and Ms. Shivers for their work. Mayor Pillmore talked about his visit to Savannah Station and how much he enjoyed it. He read a City Events. He then asked Pam Shelton to speak about the list of upcoming upcoming KOCO- TV tour that will include Yukon, and he noted that the state Wildlife Department will soon be relocating some of the excessive number of geese and ducks from various parks. 0} ; 13. Adjournment tg' OKtAHO al, 5 i 4 J "" Brian Pillmore, Mayor ill YUKON Dougla i. Shivers, City Clerk