City Council

Yukon Municipal Authority Minutes July 2, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Rodney Zimmerman, Council Member Shelli Selby, Council Member Adam Shriver, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1 A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 25, 2024 B) Payment of material claims in the amount of $ 446, 876. 24 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of June 25, 2024; payment of material claims in the amount of $ 446, 876. 24, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Shriver, Selby, Zimmerman, Wootton NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes July 2, 2024 The Yukon City Council met in regular session on July 2, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Thomas Buckley, DRC Manager The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Rodney Zimmerman, Council Member Shelli Selby, Council Member Adam Shriver, Council Member OTHERS PRESENT: Mitch Hort, Acting City Manager Jason Beal, Asst. to the City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jerome Brown, Information Technology Ryan McClure, Parks & Rec Director Shawn Vogt, Fire Chief Bryan Kelley, Parks & Recreation Ashely Geddes, Assistant Parks & Rec Dir. Arnold Adams, Public Works Director Sara Johnson, Deputy City Clerk Cindi Shivers, HR Director Kristin Rydeen, City Treasurer Danielle O' Neal, Asst. Planning Director Julie Shannon, Planning Director Thomas Buckley, DRC Manager Jason Worden, Park Maintenance D' Anthony Perkins, Park Maintenance Doug Johnson, Park Maintenance Several other Parks & Recreation Staff Presentations and Proclamations Parks and Recreation Month Proclamation The proclamation was read by Mayor Pillmore. Ryan McClure, Parks & Rec Director, along with many other parks staff members, accepted the proclamation. Mr. McClure thanked the Mayor and Council Members, expressed his appreciation for the team and is proud of their accomplishments. Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three ( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of June 25, 2024 B) Payment of material claims in the amount of $446, 876. 24 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of June 25, 2024; payment of material claims in the amount of $ 446, 876. 24, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Shriver, Selby, Zimmerman, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Page 2 City Council Minutes - July 2, 2024 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of June 25, 2024 B) Payment of material claims in the amount of $547, 832. 95 The annual maintenance renewal for twenty- nine ( 29) Tyler Technology Incode software modules, in the amount 97, 869. 57, to be paid to Tyler Technologies, Inc. from the Technology & of $ Utility Billing 2024- 2025 budgets, as recommended by the Information Technology Director C) The execution of SproutSocial Service Order Agreement, for a social media scheduling and management platform, at an annual cost of $ 3, 588. 00, to be paid out of the Information Technology 2024- 2025 Budget, as recommended by the Information Technology Director D) The acceptance of the concession stand, storage units, and press box currently at Taylor Park football field, as donated by Southwest Covenant Christian School E) The following appointments to the Economic Development Authority a. Vice- Mayor Jeff Wootton - Trustee 1 b. Council Member Adam Shriver- Trustee 2 c. Crosley- Trustee 3 Ryan F) The nominees for Ward 3 Boards and Commissions, as recommended by Mayor Pillmore a. Planning Commission - Steve Jones b. Parks and Recreation - Carrie Sharp c. Board of Adjustments - April Stacey d. Library Board - Kayleen Browning e. Traffic Commission - Jesse Puckett The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of June 25, 2024; payment of material claims in the amount of $ 547, 832. 95; the annual maintenance renewal for twenty- nine ( 29) Tyler Technology Incode software modules, in the amount of $ 97, 869. 57, to be paid to Tyler Technologies, Inc. from the Technology & Utility Billing 2024- 2025 budgets, as recommended by the Information Technology Director; the execution of SproutSocial Service Order Agreement, for a social media scheduling and management platform, at an annual cost of $ 3, 588. 00, to be paid out of the Information Technology 2024- 2025 Budget, as recommended by the Information Technology Director; the acceptance of the concession stand, storage units and press box currently at Taylor Park football field, as donated by Southwest Covenant Christian School; the following appointments to the Economic Development Authority, a. Vice- Mayor Jeff Wootton - Trustee 1, b. Council member Adam Shriver- Trustee Crosley- 2, c. Ryan Trustee 3; the nominees for Ward 3 Boards and Commissions, as recommended by Mayor Pillmore, a. Planning Commission - Steve Jones, b. Parks and Recreation - Carrie Sharp, c. Board of Adjustments - April Stacey, d. Library Board - Kayleen Browning, e. Traffic Commission - Jesse Puckett, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Wootton, Shriver, Selby, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, City Officials: ( This item is reserved for Commissions and announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) The City Clerk introduced Kristin Rydeen the new City Treasurer to the Council Members. a) Freedom Trail Playground and Splash Pad - Ashley Geddes presented an update on the tasks that need to be completed for the park to open.  City Council Minutes - July 2, 2024 Page 3 3. To conduct a825 structures Public Hearing in consideration of declaring the structure and accessory Cedar at Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office Mayor Pillmore opened up the public hearing. Mayor Pillmore read a statement from the owner Christie Goodger that asked for a continuation to remodel the property. Mayor Pillmore asked for the process through the City. Ms. O' Neal informed the Council that there have not been any permits requested since 2021 and that the applicant has asked for more time at multiple hearings. Council Member Selby and Council Member Zimmerman asked if the house is secure and sound. Ms. O' Neal informed Council that the house is boarded up, but it looks rough. Mayor Pillmore closed the Public Hearing. 4. Consider a motion to declare the structure and accessory structures at 825 Cedar Ave., Yukon, OK, in violation of Chapter 54, Section 54- 2 ( 15) of the Code of the City of Yukon, declaring it a Public Nuisance of such nature as to constitute grave and immediate danger to the public peace, health, safety, morals or welfare; directing the City Staff to demolish the structure and to clear the property as quickly as possible in accordance with Chapter 54, Section 54- 3 of the Code of the City of Yukon; directing the City Clerk to pursue the recovery costs for such work if done by the City; directing the City Treasurer to place any such revenues collected into the specific fund for which said revenues were originally appropriated and further directing the filing of a notice in the County Clerk' s Office The motion to allow more time, 90- 120 days, December 3, 2024, was made by Council Member Shriver and seconded by Council Member Zimmerman. Ms. O' Neal informed Council that the last permits pulled for electrical and plumbing were back in 2011 and the ownership changed to the current owner in 2021- 2022. The vote: AYES: Pillmore, Shriver, Zimmerman, Wootton NAYS: Selby VOTE: 4- 1 MOTION CARRIED 5. Discussion and possible motion to approve any or all of the following recommendations from the Charter Review Committee regarding changes to the City of Yukon Charter and directing the City Attorney to prepare the necessary documents for an election: a) Proposed Charter Amendment substituting " Councilman" references for Council member" b) Proposed Charter Amendment substituting the term " City of Yukon residents" for freeholders" c) Proposed Amendments to Charter Sections 4, 5, 34, 35 and 36 regarding eliminating councilman at large and election of Mayor at large d) Proposed Charter Amendment adding a new Section as Article II, Section 20 Censure of Council Members or Mayor" e) Proposed Charter Amendment adding a new paragraph to Article X, Section 63 Officers and Employees f) Proposed Charter Amendment revising Section 19 " Ordinances - Codifciation" to include public online publication  Page 4 City Council Minutes - July 2, 2024 Jerry Shelton, Chairman of the Charter Review Committee, gave an overview of the process for reviewing the City Charter. The things they discussed were modernizing the language. a) The motion to approve the amendment substituting " Councilman" to " Council Member", was made by Council Member Wootton and seconded by Council Member Pillmore. The vote: AYES: Pillmore, Wootton, Selby, Zimmerman, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED b) The motion City of Yukon residents" for " freeholders", was made to approve the term " by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Wootton, Zimmerman, Selby, Shriver, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED c) The motion to approve the amendments to Charter Sections 4, 5, 34, 35 and 36 regarding eliminating councilman at large and elections of Mayor at large, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Shriver, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED d) The motion to add a new section as Article II, Section 20 " Censure of Council Members or Mayor", was made by Council Member Shriver and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Shriver, Pillmore, Wootton, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED e) The motion to add a new paragraph to Article X, Section 63 Officers and Employees, was made by Council Member Selby, but was not seconded by any Council Members. The motion dies. f) The motion to revise Section 19 " Ordinances - Codification" to include public online publication, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Zimmerman, Shriver, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 6. Consider approving an agreement to retain Merchant McIntyre & Associates, LLC, for governmental relations services commencing on July 1, 2024 and terminating on December 31, 2024, in the amount of $ 8, 000. 00 to be billed monthly The motion to approve an agreement to retain Merchant McIntyre & Associates, LLC, for governmental relations services commencing on July 1, 2024 and terminating on December 31, 2024, in the amount of $8, 000. 00 to be billed monthly, was made by Council Member Wootton and seconded by Council Member Zimmerman.  City Council Minutes - July 2, 2024 Page 5 Council Member Zimmerman is interested in how the trial period has gone. Mr. Hort informed Council that they have placed a request for FY 2025 for the roadway improvements at Cornwell/ NW 10th Street for around $ 3 million. Merchant McIntyre will request additional funds if they are successful. The vote: AYES: Zimmerman, Selby, Shriver, Wootton, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 7. Consider approving the purchase of vehicles to be paid out of the respective Capital Improvement accounts for 2024- 2025 fiscal year, all vehicles will be purchased off OK State Contract SW0035 & SW0797C, as recommended by the Public Works Director a) Sanitaiton Services - 1/ 2 ton single cab 4X4 truck b) Water/ Sewer- 1/ 2 ton single cab 4X4 truck c) Streets- 1/ 2 ton single cab 4X4 truck d) Property Maintenance- 3/4 ton single cab long bed truck e) Property Maintenance - small size utility van f) Parks Maintenance - 3/ 4 ton crew cab short bed truck 4X4 g) Fire - Dodge Durango PPV h) Police -( 4) Chevy Tahoe PPV' s and ( 4) Dodge Durango PPV' s i) Parks & Recreation - ADA 15 passenger van The motion to approve the purchase of vehicles to be paid out of the respective Capital Improvement accounts for 2024- 2025 fiscal year, all vehicles will be purchased off OK State Contract SW0035 & SW0797C, as recommended by the Public Works Director, was made by Council Member Zimmerman and seconded by Council Member Wootton. Council Member Wootton and Council Member Shriver had questions about the purchase of Police vehicles. Chief Corn advised Council that these new vehicles will replace some Tahoes and also some older Ford' s. The intent is to try Dodge, due to the issues we have had with the Tahoes. Mr. Adams informed Council that with the purchase being approved now, it will save the City about 10%. Mike Burris, 300 E Platt, gave an opinion on the purchase of the short bed truck vs. a long bed truck. The vote: AYES: Selby, Zimmerman, Wootton, Pillmore, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 8. Consider approving the adoption of the Stormwater Management Program ( SWMP) for a new permit cycle 2021- 2026, as recommended by the Planning Director The motion to approve the adoption of the Stormwater Management Program ( SWMP) for a new permit cycle 2021- 2026, as recommended by the Planning Director, was made by Council Member Zimmerman and seconded by Council Member Wootton. Mayor Pillmore is very impressed with the plan. The vote: AYES: Shriver, Pillmore, Wootton, Zimmerman, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider a motion to recess as Yukon City Council and convene into Executive Session, for discussing the candidates for City Manager, as provided for in 25 OS 2003, Section 307 ( B)( 1)  Page 6 City Council Minutes- July 2, 2024 The motion to recess as Yukon City Council and convene into Executive Session, for discussing the candidates for City Manager, as provided for in 25 OS 2003, Section 307 ( B)( 1), was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Shriver, Pillmore, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider a motion to reconvene from Executive Session and reconvene as Yukon City Council The motion to reconvene from Executive Session and reconvene as Yukon City Council, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Wootton, Zimmerman, Pillmore, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore read the minutes from the Executive Session. 11. Consider a possible action resulting from Executive Session There was no action to be taken from the Executive Session. 12. New Business - None 13. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby wished everyone a Happy Fourth of July, stay safe and hydrated. Council Member Shriver wished everyone a Happy 4th and thanked the Charter Review Committee. Council Member Zimmerman thanked the Parks and Recreation Department. He wished his wife a happy anniversary. Council Member Wootton thanked the Parks and Recreation Department and wished John Niebling a happy birthday. Mayor Pillmore commended the Parks and Recreation department with all the events they have going on. He also gave an upcoming events update. 13. Adjournment Brian Pillmore, Mayor pKLAHG4,4 U u Shivers, City Clerk Douglas