City Council

Yukon Municipal Authority Minutes August 6, 2024 ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of July 16, 2024 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of July 2, 2024, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Pillmore, Shriver, Zimmerman NAYES: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council)  Yukon City Council Minutes August 6, 2024 The Yukon City Council met in regular session on August 6, 2024, at 7: 00 p. m. in the Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma. The invocation was given by Pastor Mike Jones, Town & Country Christian Church The flag salute was given in unison. ROLL CALL: ( Present) Brian Pillmore, Mayor Jeff Wootton, Vice- Mayor Rodney Zimmerman, Council Member Adam Shriver, Council Member Shelli Selby, Council Member OTHERS PRESENT: Mitch Hort, Acting City Manager Jason Beal, Asst. to the City Manager Doug Shivers, City Clerk Robbie Williams, City Engineer Roger Rinehart, City Attorney John Corn, Police Chief Jerome Brown, Information Technology Ryan McClure, Parks & Rec Director Shawn Vogt, Fire Chief Cindi Shivers, HR Director Arnold Adams, Public Works Director Kristin Rydeen, City Treasurer Danielle O' Neal, Asst. Planning Director Julie Shannon, Planning Director Presentations and Proclamations None Visitors Anyone having an item of business to present to the City Council that DOES NOT appear on the agenda, please come to the podium at this time and state your name and address. You are requested to limit your presentation to three ( 3) minutes. Any item being presented MUST pertain to the City of Yukon business) None Recess as Yukon City Council and Reconvene as Yukon Municipal Authority) 1A. YMA Consent Docket This item is placed on the agenda so the Yukon Municipal Authority, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Authority Members, that item will be heard in regular order. The City Manager recommends a motion to approve: A) The minutes of the regular meeting of July 16, 2024 The motion to approve the YMA Consent Docket, consisting of the minutes of the regular meeting of July 16, 2024, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Wootton, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED Adjourn as YMA and Reconvene as Yukon City Council) City Council Minutes- August 6, 2024 Page 2 1. Consent Docket This item is placed on the agenda so the City Council, by unanimous consent, can designate those routine items they wish to be approved by one motion. If an item does not meet with the approval of all Council Members, that item will be heard in regular order. The City Manager recommends a motion that will approve: A) The minutes of the regular meeting of July 16, 2024 B) Payment of material claims in the amount of $ 1, 083, 290. 61 C) The order form with West Publishing/ Thomson Reuters, for an updated one- year subscription to their CLEAR Proflex System, in the amount of $ 7, 761. 60, to be paid from the 2024- 2025 Technology and Police Department Budget, as recommended by the IT Director The motion to approve the Consent Docket, consisting of the minutes of the regular meeting of July 16, 2024; payment of material claims in the amount of $ 1, 083, 290. 61; the order form with West Publishing/ Thomson Reuters, for an updated on- year subscription to their CLEAR Proflex System, in the amount 7, 761. 60, to be paid from the 2024- 2025 Technology and of $ Police Department Budget, as recommended by the IT Director, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Zimmerman wanted clarification on the purchases that show " blanket." Mr. Hort advised these are routine general needs of the department. The vote: AYES: Wootton, Zimmerman, Pillmore, Shriver, Selby NAYS: None VOTE: 5- 0 MOTION CARRIED 2. Reports of Boards, Commissions and City Officials: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) a) Wastewater Treatment Project update - Robbie Williams gave a review of the upcoming ARPA expenses. Phase II is piping to the river. The EPA permit has been submitted. b) Garth Brooks Blvd. Arnold Adams gave an overlay of the project. The update - contractor has been amazing, and we appreciate ODOT allowing for extra work. c) Bank account update - Mitchell Hort gave a report on the bank accounts. He advised that all the accounts are earning interest. 3. Consider approving the Request for Proposal- Treasury Management and Investment Services proposal specifications and authorizing the City Clerk to advertise for proposals The motion to approve the Request for Proposal - Treasury Management and Investment Services proposal specifications and authorizing the City Clerk to advertise for proposals, was made by Council member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Zimmerman, Pillmore, Wootton, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 4. Consider approving the replacement of 96 concrete panels to be funded out of the FY 24- 25 Streets Capital Improvement Account, not to exceed $ 274, 460. 00, to be completed by Brewer Construction and City staff, as recommended by the Public Works Director The motion to approve the replacement of 96 concrete panels to be funded out of the FY 24- 25 Streets Capital Improvement Account, not to exceed $ 274, 460. 00, to be completed by Brewer Construction and City staff, as recommended by the Public Works Director, was made by Council Member Zimmerman and seconded by Council Member Wootton. City Council Minutes - August 6, 2024 Page 3 The vote: AYES: Pillmore, Selby, Zimmerman, Shriver, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 5. Consider approving Ordinance No. 1454, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 215, Unified Development Code of the Yukon Municipal Code by amending Article 5. " General Development Standards" Section 505 Landscaping and Screening" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency Council Member Wootton made a motion to postpone this item until we are able to have a study session, seconded by Council Member Zimmerman. The vote: AYES: Shriver, Selby, Pillmore, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 5a. Consider approving the Emergency Clause of Ordinance No. 1454 This item was pulled from the agenda 6. Consider approving Ordinance No. 1455, an ordinance of the City Council of the City of Yukon, Oklahoma amending Chapter 215, Unified Development Code of the Yukon Municipal Code by Amending Article 4. " Building Envelope Standards" Section 411 Urban Core Overlay District" making certain additions, insertions and deletions; repealing ordinances in conflict; providing for severability; and declaring an emergency Council Member Zimmerman made a motion to postpone this item until we are able to have a study session, seconded by Council Member Wootton. The vote: AYES: Wootton, Shriver, Pillmore, Selby, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 6a. Consider approving the Emergency Clause of Ordinance No. 1455 This item was pulled from the agenda. 7. Consider approving the request for a Planned Unit Development ( PUD) located at 2300 Frisco Road on behalf of OnCue, RE, LLC, as recommended by the Planning Commission The motion to amend this PUD with lighting changes as follows: " the internally lit cabinets and the Character Price Unit signs must all conform with the lighting limits and other requirements as outlined in Sec. 213- 11 . - Standards for billboards and similar non accessory type signs paragraphs 8 and 9. For the avoidance of doubt, although these signs are not Electronic Messaging Displays, they must conform with the limits and requirements as outlined in paragraph 9, except as herein provided, the site lighting in this PUD shall be in accordance with the Code of Ordinances.", was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore advised that there were some concerns from the neighborhood to the north regarding lighting. The city code will keep light at a reasonable level. David Box just wanted to clarify that the sign brightness goes to 10% at dark. Mayor Pillmore said that will comply. The vote: AYES: Shriver, Selby, Pillmore, Wootton, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes- August 6, 2024 Page 4 Council Member Selby made a motion to send the PUD back to the Planning Commission, there was no second. The motion to approve the request for a Planned Unit Development ( PUD) located at 2300 Frisco Road on behalf of OnCue, RE, LLC, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. Council Member Selby wishes we would send this back to the Planning Commission. David Box advised that there isn' t a standard on the height of the sign, it depends on the location of the site. The vote: AYES: Pillmore, Zimmerman, Wootton, Shriver NAYS: Selby VOTE: 4- 1 MOTION CARRIED 8. Consider approving a preliminary plat on behalf of OnCue, RE, LLC, located at 2300 Frisco Road, as recommended by the Planning Commission The motion to approve a preliminary plat on behalf of OnCue, RE, LLC, located at 2300 Frisco Road, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. Mayor Pillmore wants to know if we received all the onsite utilities being public or private, condition of improvements, and do all of those improvements, does it meet all of our code. Ms. O' Neal advised yes. The vote: AYES: Pillmore, Shriver, Zimmerman, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 9. Consider approving a preliminary plat on behalf of Wallace Design Collective, located at The Vandament Westport Development at 1401 W Vandament, as recommended by the Planning Commission The motion to approve a preliminary plat on behalf of Wallace Design Collective, located at The Vandament Westport Development at 1401 W Vandament, as recommended by the Planning Commission, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Pillmore, Shriver, Zimmerman, Selby, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 10. Consider approving budget amendments for FY ' 24- 25 The motion to approve the budget amendments for FY ' 24- 25, was made by Council Member Zimmerman and seconded by Council Member Wootton. The vote: AYES: Zimmerman, Wootton, Pillmore, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 11. Consider approving Resolution No. 2024- 15, a resolution of the City of Yukon casting a vote for Cindi Shivers as trustee of the Oklahoma Municipal Retirement Fund ( OkMRF) to fill the expiring term of At- Large trustee representing the entire membership City Council Minutes - August 6, 2024 Page 5 The motion to approve Resolution No. 2024- 15, a resolution of the City of Yukon casting a vote for Cindi Shivers as trustee of the Oklahoma Municipal Retirement Fund ( OkMRF) to fill the expiring term of At- Large trustee representing the entire membership, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Pillmore, Wootton, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 12. Consider approving an Interlocal Agreement between Canadian County District # 1 and the City of Yukon for roadway improvements on Wilshire Blvd. from Cimarron Road east to Richland Road, at an estimated project cost of $ 448, 683. 32, using the Canadian County six month bid sheet from July 1, 2024 through December 31, 2024, as recommended by the Acting City Manager The motion to approve an Interlocal Agreement between Canadian County District # 1 and the City of Yukon for roadway improvements on Wilshire Blvd. from Cimarron Road east to Richland Road, at an estimated project cost of $448, 683. 32, using the Canadian County six month bid sheet from July 1, 2024 through December 31, 2024, as recommended by the Acting City Manager, was made by Council Member Wootton and seconded by Council Member Zimmerman. The vote: AYES: Selby, Zimmerman, Shriver, Pillmore, Wootton NAYS: None VOTE: 5- 0 MOTION CARRIED 13. Consider approving a project application for a STBG- UZA Grant for roadway improvements long Garth Brooks Boulevard from NW 10th Street to Health Center Parkway, preliminary estimate of $ 2, 200, 000. 00, with 80% covered by the STBG- UZA, 1, 760, 000. 00 and 20% paid by the City of Yukon estimated at $ 440, 000. 00, as recommended by the Acting City Manager The motion to approve a project application for a STBG- UZA Grant for roadway improvements long Garth Brooks Boulevard from NW 10th Street to Health Center Parkway, preliminary estimate of $ 2, 200, 000. 00, with 80% covered by the STBG- UZA, $ 1, 760, 000. 00 and 20% paid by the City of Yukon 440,000.00, as recommended by the Acting City Manager, estimated at $ was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Shriver, Selby, Zimmerman, Wootton, Pillmore NAYS: None VOTE: 5- 0 MOTION CARRIED 14. Consider approving a project application for a STBG- UZA Grant for intersection improvements for NW 10th Street and Cornwell Drive/ Czech Hall Road, preliminary estimate of $ 6, 110, 000. 00, 80% covered by STBG- UZA, which is estimated at with 4, 888, 000. 00, and by the City of Yukon estimated at $ 1, 222, 000. 00, as with 20% paid recommended by the Acting City Manager The motion to approve a project application for a STBG- UZA Grant for intersection improvements for NW 10th Street and Cornwell Drive/ Czech Hall Road, preliminary estimate of 6, 110, 000. 00, with 80% covered by STBG- UZA, which is estimated at $ 4, 888, 000. 00, and with 20% paid by the City of Yukon estimated at $ 1 , 222, 000. 00, as recommended by the Acting City Manager, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Zimmerman, Pillmore, Wootton, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED City Council Minutes - August 6, 2024 Page 6 15. Discussion and possible action to move forward with the Utility Rate implementation plan The motion to move forward with the Utility Rate implementation plan, was made by Council Member Wootton and seconded by Council Member Shriver. Mayor Pillmore informed that it was earlier this summer when we accepted the plan and this will be a significant change in the structure for how we bill for water, sewer and sanitation services. There will be a price change for very low users and there might be a increase for higher users. For commercial or heavy residential users, they will see a cost increase. This is something everybody should pay attention to. Council Member Selby advised that the $ 20 OKC fee will be removed and worked into the bill differently based on usage. The vote: AYES: Wootton, Zimmerman, Pillmore, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED 21. Council Discussion: ( This item is reserved for announcements, recognitions, etc. and is not intended for the conduct of City business by members of the public body) Council Member Selby thanked the public for their patience on Garth Brooks. Council Member Shriver said thanks for all the work on Garth Brooks. Council Member Zimmerman thanked the contractor for the work on Garth Brooks. Tonight is the night to watch Vernon Turner in the high jump at the Olympics. Council Member Wootton wished happy birthdays to his son, daughter, and also to Terry Lacy. Mayor Pillmore gave an upcoming events recap. He mentioned there was a citizen who took his life today; there is help out there for everybody. 16. Consider a motion to recess as Yukon City Council and convene into Executive Session, for discussing the candidates for City Manager, as provided for in 25 OS 2003, Section 307 B)( 1), and take appropriate action in open session The motion to recess as Yukon City Council and convene into Executive Session, for discussing the candidates for City Manager, as provided for in 25 OS 2003, Section 307 ( B)( 1), and take appropriate action in open session, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Selby, Wootton, Pillmore, Shriver, Zimmerman NAYS: None VOTE: 5- 0 MOTION CARRIED 17. Consider a motion to adjourn from Executive Session and reconvene as Yukon City Council The motion to adjourn from Executive Session and reconvene as Yukon City Council, was made by Council Member Wootton and seconded by Council Member Shriver. The vote: AYES: Pillmore, Zimmerman, Wootton, Selby, Shriver NAYS: None VOTE: 5- 0 MOTION CARRIED Mayor Pillmore read the minutes from the Executive Session. City Council Minutes - August 6, 2024 Page 7 18. Consider a motion for discussion and possible action regarding the pending action styled THE CITY OF YUKON, OKLAHOMA; and YUKON MUNICIPAL AUTHORITY v. RS MEACHAM CPAS & ADVISORS, PPLC AND FSW& B CPAS, PLLC, et al; ( Case No. CJ- 2017- 660) This item was removed from the agenda. 19. Consider a motion for discussion and possible action regarding the hiring of a City Manager This item was removed from the agenda. 20. New Business - none 22. Adjournment 0 kyy szi '. r IA r25- Z V4 Irian Pillmore, Mayor YUQKON A b4 A. Shiv Vis, City Clerk DougVA.